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HomeMy WebLinkAbout08/31/1992 City Council 004488 MINUTES OF THE CITY COUNCIL MEETING HELD ON AUGUST 31, 1992 The Work Session of the City Council of the City of The Colony, Texas was called to order at 7:05 p.m. on the 31st day of August, 1992, at which time the following Council roll call: William Manning, Mayor Present Mike Lynch, Councilman Present Billy Sharp, Councilman Present Joe Agnew, Councilman Present Tom Bogan, Councilman Present John Dillard, Councilman Absent (Arrived 7:35) Joel Marks, Mayor Pro-tern Present and with six present, a quorum was established and the following items were addressed: 1. CONSIDERATION OF FINAL APPROVAL OF A CONTRACT WITH RALPH ANDERSEN AND ASSOCIATES FOR A CITY-WIDE MANAGEMENT STUDY Bill Hall gave the background on this agreement, stating that Mr. David Eisenlohr with Ralph Andersen and Associates has met with each of the Council and has prepared his understanding of the scope of this project, going on to say it is now time to act on the actual agreement. Mr. Hall said the actual cost of the study will be $18,500 plus expenses not to exceed $5000.00. Going on, Mr. Hall said he and Mr. England had discussed payment of this contract, and feel it would be proper to encumber $28,000 from a contingency fund, because part of the work is to be done in the 91-92 year and part of the work will be done in the 92-93 year. There was a discussion regarding the beginning date cited in the agreement as June 22, 1992, noting Mr. Eisenlohr did not really get started until later. Councilman Bogan said he believed that was the date Mr. Eisenlohr first met with the council in a work session. Mr. Hall said since the fee is not based on hourly rates, the date does not really matter. Councilman Bogan did recommend amending Section 4 regarding Compensation to read the same as the letter Mr. Eisenlohr had sent to the council. Brief discussion followed. Mayor Manning said he thought Mr. Eisenlohr was to be at this meeting and suggested this item be postponed until he arrived, noting this meeting started at 7:00 and Mr. Eisenlohr may have thought it started at 7:30 p.m. Motion to postpone until later in this meeting - Sharp; Second - Bogan. Motion carried with all members voting Aye. 00448' ' 2. WORK SESSION TO REVIEW AND DISCUSS THE PROPOSED 1992-93 MUNICIPAL BUDGET Mr. Hall advised the Council he had gone back at staff level and reduced the budget another $21,118.00 in the General Fund, explaining the reductions come from some changes in the agreement with the prosecutor, changes in the hours for cross-walk guards and cutting some items out of park maintenance at the pool. After a brief discussion, council agreed a count of children crossing between 7:00 and 7:30 a.m. should be obtained before deciding finally to eliminate that half hour from the schedule. Council also agreed that if the schedule does change, the signs also need to change to reflect the new schedule. Ms. Hicks noted that would require an ordinance amendment. Councilman Marks asked if the $23,000 in park bond funds could be reallocated to improve the racquetball courts. There was a also a discussion regarding going with the "brown grass look". Mr. Hall said there also will be some additional revenue in the Utility Fund to offset the cost of Dallas Water. Margaret Burkett explained the new proposal from Jefferson Pilot for dental insurance for employees had come in with a minimal increase of 10%. Ms. Burkett stated extending the contract with that company for another year will not only save the city money in premiums for employees, but it will afford the employees better coverage for a minimal increase in premiums, going on to say that if we go with the TML dental plan, the premiums for the employee and dependent coverage will increase and that it is not as good a plan as Jefferson Pilot. After a brief discussion regarding options, Mayor Manning asked Ms. Burkett to find out if Jefferson Pilot offers a plan that pays a maximum of $1000.00 per year instead of $2000.00 per year, stating that might be an even lower premium. Motion to remove item 1 from the table - Lynch; Second - Sharp. Motion carried with all members voting Aye. 1. CONSIDERATION OF FINAL APPROVAL OF A CONTRACT WITH RALPH ANDERSEN AND ASSOCIATES FOR A CITY-WIDE MANAGEMENT STUDY Motion to approve the agreement, amending Section 4, Compensation to read as follows: WAs full compensation for the Consultant's professional services performed hereunder, the City shall pay the Consultant a total fixed amount of Eighteen Thousand Dollars ($18,500), plus expenses in an amount not to exceed Five Thousand Dollars ($5,000)'. - Bogan; Second - Agnew. Motion carried with a unanimous roll call vote. 7:54 p.m. Council recessed to prepare for the Executive Session 8:02 p.m. Council convened in Execute Session 3 oo448a 3. EXECUTIVE SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2G REGARDING PERSONNEL, TO-WIT: ' ' ~ A. 1992-93 BUDGET PROPOSALS 9:55 p.m. Council reconvened in Open Session and with no further business to address, Mayor Manning adjourned the meeting at 9:58 p.m. APPROVED: Wllham W. Manmng, Mayor ATrF_,ST: Patti A. Hicks, CMC/AAE City Secretary