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HomeMy WebLinkAbout08/24/1992 City Council 00447';: MINUTES OF THE CITY COUNCIL MEETING HELD ON AUGUST 24, 1992 The Work Session of the City Council of the City of The Colony, Texas was called to order at 7:10 p.m. on the 24th day of August, 1992 at City Hall with the following Council roll call: William Manning, Mayor Present Mike Lynch, Councilman Present Billy Sharp, Councilman Present Joe Agnew, Councilman Present Tom Bogan, Councilman Present John Dillard, Councilman Present Joel Marks, Mayor Pro-tern Present and with seven present, a quorum was established and the following items were addressed: 1. REVIEW AND DISCUSSION OF MUNICIPAL BUDGET FY 1992-93 Bill Hall advised the council staff had prioritized the top five (5) most important items of their capital requests and that a new packet had been prepared for their review, which indicates those items. Mr. Hall stated that Version 1 of the budget contained all the needs of the departments in the amount of $1,936,355.00 and that Version 2 totals only $362,250.00. GENERAL ADMINISTRATION - Upgrade Sound System in Council Chambers - $2000.00 Mr. Hall said that the sound during the televised council meetings is very bad and said we need a new amp, pre-amp, microphones, etc. Mr. Hall did say he felt a professional should determine our exact needs. CITY SECRETARY - Amplifier for Hearing Impaired - $750.00/Postage Meter - $1400.00 Ms. Hicks told the council that the ADA requires that we make provisions for hearing impaired persons that attend our council meetings to be able to hear. Brief discussion regarding the type of system this would be. With regard to the postage meter, Ms. Hicks said the current meter was donated to the city at least ten years ago, noting that it was used at the time. She went on to say it does cause errors and that it will not print the correct year. Brief discussion regarding the type of machine proposed with a suggestion to check with other companies to compare prices. PERSONNEL - Glass Enclosure - $675.00/Mini Blinds - $275.00 00447 Margaret Burkett explained that this expense is part of the remodeling project approved by the council a few months ago. She stated this would finish enclosing the west end of the court area to be used by the job share clerk, Betty Phillips. Mayor Manning asked status of the project and Mr. Hall explained the money is still in the budget this year, but he has waited so as not to deplete the Building Maintenance line item before the budget year is over. Mr. Hall said probably sometime in mid-September this project could be started. MUNICIPAL COURT - IBM Wheelwriter Typewriter - $695.00 Mayor Manning asked why a typewriter and not a computer. Patti Ristagno explained that this would be for documents such as envelopes and special court letters that can't be done on a computer. Mayor Manning suggested that a less expensive typewriter could do the job. Mr. Hall said that his secretary's typewriter is being loaned to court now, and since there is a computer in her office, it could be transferred to court permanently. Mayor Manning questioned what type of documents were printed and if they could be prepared on the computer instead of a typewriter. PARK & RECREATION - Miscellaneous items - $5070.00 AQUATIC PARK - Push Mower - $1950.00/Lockers - $2000.00/Safety Cones - $500.00 Sylvia Brantley, Chester Pannell, Jerry Young, Elise Knox all present to address the requests. 2 Weed Eaters - $580.00 - Ms. Brantley said two were purchased last year, but they are used so heavily that frequent maintenance is required. Soil Pulverizer - $1550.00 - Mr. Pannell explained the purpose of this item, stating it will greatly enhance the condition of the athletic fields. Jerry Young responded to questions regarding the next 6 items, since they deal directly with his position as chemical applicator. 2 Spill Containment Systems - $625.00 - This is used to store chemicals and to catch harmful spills. Mr. Young said when this was requested he thought it would be a requirement, but he has since found out that it is not and that we are in compliance with the law where chemicals are concerned. There followed a lengthy discussion regarding the other items: Hand Held Spray Tank - $150.00; 200 Gallon Spray Tank - $850.00; Poly Drum Truck & Dispenser - $300.00; Chemical Hose Reel - $600.00; Chemical Spray Hose - $165.00. Power Mower - $1950.00 - Elise Knox said the two being used currently are in very bad shape and that this replacement is needed. When asked if no mower could be purchased this year, Ms. Knox stated they would get by with the two small mowers they have now. Two Tier Lockers - $2000.00 - Ms. Knox said the lockers currently in the dressing rooms are rusted and coming apart. She noted these were donated to the city in 1987 by LISD and were used at that time. There followed a discussion regarding the type of lockers to be purchased and how they would be installed. Ms. Knox said ideally, there would be a 4" concrete riser built to set the lockers on to keep them from being in water most of the time. Wide Base Safety Cones - $500.00 - Ms. Knox said these are to cover the diving blocks so that people cannot sit or stand on the blocks. Ms. Knox advised the council she had received a quote of $15,800.00 from Fiber Tech to re-do the outdoor pool. INSPECTIONS - Typewriter - $800.00 Bill Hall - Mr. Hall said the request is for a typewriter, noting there is only one typewriter in the department now, which is shared by four persons. Mr. Hall advised the council that if typewriters are approved, then all of them would be combined into one purchase to receive the best price. There followed a discussion regarding the need for an $800.00 typewriter, and if a less expensive typewriter would suffice. ANIMAL AND WILDLIFE PROTECTION - Computer - $2000.00 Bill Hall noted the only request is for a computer. He said the city owns the hard drive they are currently using, but the computer belongs to Officer Marcus Cook. Again, Mr. Hall said if computers are approved then the best price for all of them is acquired before purchase. Mayor Manning said he appreciates employees using their personal equipment to do city work, but noted that it is not right for the city to do that. FIRE DEPARTMENT - Miscellaneous items - $18,220.00 Chief Morrison said the Rescue Tool (Jaws of Life) at $7110.00 is to replace the one purchased from the City of Dallas in 1977. He noted the new one is lighter weight and easier to use. Mayor Manning asked if any lives had been lost due to the old one, and Chief Morrison said no, but that he is not really confident in it's capabilities, rating it on a scale of 1 to 10, a 7. Mayor Manning asked if we can buy new jaws and use existing power source. Chief Morrison said that is possible. Intercom System - $3500.00 - Chief Morrison said the employees riding in the back of the engines cannot hear what is being said up front. They are required to wear ear protection to minimize hearing loss. The intercom system would allow them to hear what is going on. Brief discussion regarding the other items requested. POLICE DEPARTMENT - Miscellaneous items - $134,600.00 7 Police Vehicles - $91,500.00 - Captain Mike Carroll said these vehicles would be replacement for all vehicles which have over 100,000 miles. Mayor Manning asked how many high speed chases these vehicles are involved in and Captain said very few. James England said the vehicles could be purchased on a three year note at approximately $35,000 4 oo44ao per year. Mr. Hall said the retired vehicles would probably be transferred to other departments. Councilman Bogan asked why we don't plan to replace a certain number of vehicles each year. Two Chairs - $900.00 - Mayor Manning questioned the high cost of these chairs, and Captain Carroll advised they are for dispatch and are used 24 hours a day. Computer System - $35,000.00 - Captain Carroll said almost every division in the department had asked for a computer. Going on, he said the current computer system in records is outdated and he feels that a network would save man hours, especially in CID. He said they have looked at Novell system. Letter Sign Machine - $6100.00 - Captain Carroll said this is the second year to request this machine, noting it will cut the annual costs of signs and explained the machine's capacity. Work Station - $1100.00 - This is to be placed in dispatch to better utilize the area. LIBRARY - Miscellaneous items - $11,230.00 Jan Sapp responded to questions regarding the items requested as follows: Work Stations and Hub - $7650.00, Public Computer tables - $2380.00 - The council questioned whether it is necessary to purchase such expensive work stations and tables and if something less expensive would suffice. Wall Covering - $400.00 Ms. Sapp explained this would be in the children's area. She noted the wall is being torn up by hanging pictures, etc on the wall and if it were covered - with some type of material suited to that purpose it would enhance the area. Discussion regarding doing this in-house and various materials which could be used. PUBLIC WORKS - Miscellaneous items - $164,300.00 110 HP Excavator - $145,000.000 - There was a lengthy discussion regarding the condition of the existing gradall, the amount of use it receives, benefits to be gained by a new one, etc. Ken Leverich said currently we are spending more on repairing the old machine than it is worth. There was a brief discussion regarding the two axle trailer at $1800.00 and the 3/4 ton pickup truck at $17,500.00. With no further business to address, Ma~or Manning adjourned the meeting at 10:00 p.m. ~.~D~~./ ] [~ William W. Manning, Mayor Patti A. Hicks, CMC/AAE, City Secretary 5