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HomeMy WebLinkAbout12/16/1991 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON DECEMBER 16, 1991 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 16th day of December, 1991, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Present Billy Sharp, Councilman Present Dale Therio, Councilman Present Rob Burchard, Councilman Present Lou Gomez, Councilman Present Joel Marks, Mayor Pro-tem Present and with seven present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT - None 3. PUBLIC HEARING ON APPLICATION OF MR. KOUSARI AND MR. DARAKHSHAN FOR A CHANGE OF ZONING ON PROPERTY PRESENTLY ZONED SHOPPING CENTER; TO HAVE THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY AMENDED SO AS TO GIVE THE FOLLOWING DESCRIBED PROPERTY A SPECIFIC USE PERMIT FOR A RESTAURANT WITH ON-PREMISE SALE OF LIQUOR, INCLUDING BEER AND WINE 5201 SOUTH COLONY BOULEVARD SUITE 700 Motion to open the Public Hearing-Therio~ Second-Gomez~ All Ayes Councilman Marks asked if this is the same location at Cristela's had been. Mr. Hall said it is, however the SUP had expired at this location. Motion to close the Public Hearing-Gomez~ Second-Sharp~ All Ayes 4. RECEIVE PRESENTATION FROM WASTELINE ENGINEERING Mayor Manning said he had spoken to Glenn Briesch at TML in October about his company's ideas for treating wastewater. Mr. Briesch with Wasteline Engineering in Ft. Worth, gave the Council some hand outs outlining the comparison of disinfection methods for wastewater 3 treatment plant effluent. The presentation covered the several methods for treating disinfection; chlorination, ultraviolet light; ozonation; bromine chloride; and chlorine dioxide, noting the most common are chlorination followed by dechlorination; ultraviolet light and ozonation. Mr. Briesch said his comparison are for two methods; chlorination and ultraviolet light, noting ozonation is too costly for municipalities. He estimated the costs for equipment at $29,000 and chemicals (annual) to be at $29,457.00 for chlorination followed by dechlorination and for the ultraviolet method he estimated the costs for equipment at $157,000.00 and annual chemical costs at $7,035.00. Mr. Briesch said he knows the City is already in the process of designing a dechlorination facility. Mayor Manning asked if in 5 years we needed to enlarge our facility, what the costs would be. Mr. Briesch said these ultraviolet systems come in a package, the unit is set up and left alone. There will be 2 modules, each capable of handling 2.5 mgd, so that if one goes down the other takes over. If we expand, we simply add another module, so there will always be a module on stand-by. Mr. Briesch said there would not be any additional manpower needed, noting the system runs itself and is easily monitored by a base level certificate holder. Mr. Briesh said the main difference will be in safety. He said the time from engineering to finish for the U.V. system would be approximately 6 months. Mr. Hall said there is a concern for the deadline received from the state, which requires we be on-line by April, 1992. Mr. Briesch said if we are in the process, then the deadline can be extended. There was a brief discussion regarding training. Mr. Briesch noted the bulbs used cost $45.00 each and their average life is 3000 hours, noting they are commercially available from G.E. 5. CONSIDERATION OF A RESOLUTION AUTHORIZING A RATE INCREASE FOR TEXAS WASTE MANAGEMENT Bill Hall stated that in accordance with our contract through Texas Waste Management, the contractor may adjust their rates each year based on the Consumer Price Index (CPI). Mr. Hall referenced a letter received from the company regarding this proposed increase, noting there is additionally a proposed fee increase for Texas Department of Health Surcharge and an increase for landfill charges. Mr. Hall went on to say these are valid charges, but that he had expressed concern to Dewayne Pomykal regarding this $.27 increase and asked about the possibility of a stepped increase. 4 Mr. Pomykal addressed the Council, stating that both parts of the increase are covered by the contract, however, in view of the courtesies shown the company by The Colony during the Persian Gulf Crisis last year, it would be appropriate to ask for the CPI increase now and the new surcharge and landfill sometime in the last part of the first quarter or the first part of the second quarter. Councilman Therio stated the contract expires in January, 1992. Mr. Pomykal referenced a letter to the city stating the contract has been extended. Mr. Hall read the letter and said the contract will be automatically renewed unless the Council desires to go out for bid. Councilman Lynch asked what effect our recycling program has on our rates and Mr. Pomykal said none at the present time, however, he said a program needs to be worked on so there will be an effect, noting there is not enough recycling done to reduce the cost of the landfill at this point. Councilman Marks said the request is to address the CPI increase, and we are getting off the subject. He said he has no problem with renewing the contract. Councilman Burchard asked if approving this increase will renew the contract and Mr. Hall said no, the contract will be renewed only if the Council desires not to go out for bids, noting that item will be on the January 6, 1992 agenda. Brief discussion regarding this increase as well as the increase granted due to the Persian Gulf Crises. Motion to approve the 60% of CPI increase - Marks; Second - Gomez. Motion carried with the following vote: Lynch - Aye; Sharp - No; Therlo - No; Burchard - Aye; Gomez- Aye; Marks - Aye; Manning - Aye. 6. CONSENT AGENDA A. CONSIDERATION OF APPROVAL OF THE MINUTES FOR THE COUNCIL MEETING HELD DECEMBER 2, 1991 Motion to approve the minutes as written - Marks; Second - Burchard. Motion carried with & unanimous roll call vote. B. CONSIDERATION OF AN ORDINANCE GRANTING A SPECIFIC USE PERMIT FOR A RESTAURANT WITH ON- PREMISE SALE OF LIQUOR, INCLUDING BEER AND WINE AT THE FOLLOWING DESCRIBED LOCATION 5201 SOUTH COLONY BOULEVARD SUITE 700 5 Motion to approve the ordinance as written - Marks; Second - Burchard. Motion carried with a unanimous roll call vote. C. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS ON THE ANNUAL CONTRACT FOR THE PURCHASE OF CONCRETE AND APPROVAL OF AN ORDINANCE AUTHORIZING A CONTRACT FOR SAME Councilman Lynch asked a questions regarding the amount of air in the concrete. Ken Leverich said it will be our option 1 - 5% at no extra cost. Motion to accept the bids, award the contract to Custom Crete and approve the ordinance authorizing the contract - Lynch; Second - Gomez. Motion carried with a unanimous roll call vote. D. CONSIDERATION OF AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, UPDATED SERVICE CREDITS IN SAID SYSTEM ON AN ANNUAL BASIS Motion to approve the ordinance as written - Marks; Second - Burchard. Motion carried with a unanimous roll call vote. E. CONSIDERATION OF A RESOLUTION AUTHORIZING PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS FOR THE FINANCING OF 1991-92 CAPITAL OUTLAY Motion to approve the resolution as written - Marks; Second - Lynch. Motion carried with a unanimous roll call vote. 7. CONSIDERATION OF A RESOLUTION SUPPORTING DENTON COUNTY'S CONTINUATION IN HIGHWAY DEPARTMENT DISTRICT 18 Mr. Hall said the State Department of Highways and Public Transportation is not the Department of Transportation and may be re-districted, and they are proposing to put Denton County in the Ft. Worth District instead of the Dallas District (18). Mr. Hall explained, stating that we have been in District 18 and have good working relations with the people in District 18, noting that we have worked well with those entities in District for the 121 expansion, and said he feels it would benefit us to stay in the Dallas District. Motion to approve the resolution as written - Gomez; 6 Second - Therio. Councilman Marks asked if the re-districting had been done and Mr. Hall said they have made the decision to do it but the lines have not been drawn. Councilman Lynch said the resolution should state that District 18 is Dallas. Motion to amend the motion to include the word Dallas at every reference to District lS - Lynch; Second - Therio. Motion carried with a unanimous roll call vote. Original motion carried with a unanimous roll call vote. 8. CONSIDERATION A RESOLUTION AUTHORIZING ALLOCATION OF FUNDS FOR SENIOR PROGRAMS Mr. Hall reminded the Council that in the past weeks the council had been notified of the plan to possible close the Congregate Meal Program in The Colony. Mr. Hall went on to say he had several meetings with SPAN regarding this and did not receive satisfactory answers. 8:49 p.m. Mayor Manning left the meeting, Mayor Pro-tem Marks presided. Mr. Hall said Commissioners Court voted to keep the program open if The Colony would give consideration to allocating funding for the program. Mr. Hall said he is not able to determine if there is really a short fall or not, but SPAN says they need $10,000 to keep the program going. Councilman Burchard asked if the City can contribute to this legally. Mr. Hall said we would enter into a contract with SPAN to provide a specific sum of money to provide services to the Senior Center Programs. Mr. England has reviewed with other cities and this approach is taken elsewhere. Mr. Hall noted there is $8000.00 in contractual services for the Park and Recreation Department and the money could come from there. He went on to say if the need arises for that money, then he would come back to council to request it come from contingency. 8:54 p.m. Mayor Manning returned to the meeting. Motion to approve the resolution with a $5000.00 cap - Gomez; Second - Lynch. Councilman Therio asked if this has been reviewed by the City Attorney and Mr. Hall advised it has. Councilman Sharp said it is unfair for The Colony to have to put up such a large percentage of the money, when 7 there are 7 sites in the County, and asked if we could develop our own SPAN program. Mr. George Lindquist said it would be very costly to prepare the meals and hire personnel, etc. It was noted that the average of 125 meals weekly was cut to 85. Mayor Manning said we need to go ahead with SPAN now and seek other avenues later. Councilman Therio asked the numbers will be raised back up to 125 with this allocation of funds and asked if the number of meals could be part of the resolution. Motion to amend the original motion to approve the resolution with tho stipulation that the number of meals be raised back to lZ5 - Therlo; Second - Burchard. Councilman Gomez said the motion is to keep the program going, not to tell them how to administer it, noting this amendment might ruin the who thing. Bill Hall said that Commissioner Jacobs will address the meal allocation in her presentation. Councilman Marks said the amendment is not necessary and requested the other councilmen to vote no to the amendment, stating that if approved, and the number of meals is not raised then we will not allocate the $5000.00 either and the program may be stopped. Councilman Gomez called tho question - passed with all ayes. Vote on tho amendment to the motion failed with the following vote: Lynch - &ye; Sharp - No; Therio - Aye; Burchard - Aye; Gomez - No; Marks - No; Manning - No. Original motion then carried with a unanimous roll call vote. 9. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 12 OF THE CODE OF ORDINANCES, AMENDING SECTION 6 RELATING TO WATER AND SEWER RATES Mr. Hall said the Fees Committee has met two times to discuss water and sewer rates and then turned the presentation over to Councilman Sharp, Chairman. Councilman Sharp said the rates have not been addressed as often as the cost of Dallas water has been increased to the City. He said we need to bring the rates up to match the increases we have received from the City of Dallas. Councilman Sharp said the committee is recommending a 3 step plan. James England, using overheads gave a presentation (See Attachment "A"). Mr. England said if there is no increase, we will be in critical condition by August 1992. Mr. England noted that the rates had been 8 increased in June 1990 and then in September 1990, the sewer rates had been lowered and that due to that decrease, the city lost $20,000 per month. He went on to say that if we are allowed to get into a critical condition it will effect our bond ratings. Chris Janning, First Southwest, advised the council that we know the expansion of the wastewater treatment plant is in the future, going on to say the city needs 60-90 days cash expenses on hand in the fund balance and 1 1/2 times coverage. Mr. Janning said you must address these problems now, noting that ratings analysts are going back 3 years when testing. Councilman Burchard asked what the impact is on the average citizen in the summer months. Mr. England could compare to last year only since the two years previous we had 100 year rains. Councilman Burchard said it would be a mistake not to consider the impact on the citizens, noting that he understands the need for funds, but went on to say ad valorem is deductible, water is not. He said he wants more information regarding impact on the customers before he votes. Councilman Gomez said there are two things to remember; 1) it has to be done and 2) we are unique and cannot be compared to other cities. No one wants to do this but it must be done. Councilman Therio said this should be a user fee, not ad valorem taxes, noting the average may be about $6.40 per month. Councilman Burchard asked if our rates can increase automatically with the increases we receive from Dallas. Bill Hall said the ordinance setting our rates can be written to accomplish that. All council agreed to that. 10. COUNCIL COMMITTEE REPORTS Fees - Councilman Sharp said they will be meeting with the sports associations to discuss user fees for fields, then impact fees. Fees for pool have been addressed but have not been taken to Council. Cable T.V. - Councilman Gomez said the committee is dormant now, but will be meeting after the first of year regarding the franchise agreement. Councilman Therio said equipment should be in next month and training will begin for the cable group. Eastvale - Councilman Burchard said Melanie Able and others are conducting a survey in that area to determine specific problems. 11. CITY MANAGER'S REPORT Golf Course - two calls received recently. The company still wants to do the project and they have contacted the Corps of Engineers. A letter is forthcoming to extend our contract with the Corps. Mr. England handed out the 1991-92 budgets to the council. With no further business to address, Mayor Manning adjourned the meeting at 9:45 p.m. ~_&ROVED: William W. Manning, May~ ATTEST: Patti A. Hicks, CMC City Secretary 10 ATTACHMENT "A" (l) 1991-92 ANNUAL BUDGET UTILITY FUND DEBT SERVICE SUMMARY 1989-90 1990-91 1991-92 ACTUAL PROJECTED BUDGET REVENUE INVESTMENT INCOME $99,730 $23,690 $35,020 TRANSFER FROM TAX FUND 1,475,000 1,640,000 1,278,000 TRANSFER FROM CONSTRUCTI6N FUND 783,000 0 0 TRANSFER FROM SYSTEMS FUND 0 900,000 800,000 TRANSFER FROM F & J (CENTEX) CONTINGENCY FUND 0 0 125,000 TRANSFER FROM LAND FUND 0 0 400,000 TOTAL $2,357,730 $2,563,690 $2,638,020 EXPENDITURES 1985 REFUNDING BONDS $2,506,900 $2,627,150 $2,631,670 EASTVALE CERTIFICATES OF - OBLIGATION 6,720 6,540 6,350 TOTAL $2¥513,620 $2,633,690 $2,638,020 FUND BALANCE $70,000 $0 $0 TAX RATE $0.28 $0.29 $0.25 ATTACHMENT "A" (2) 1991-92 ANNUAL BUDGET UTILITY FUND SUMMARY 1989-90 1990-91 1991-92 ACTUAL PROJECTED BUDGET REVENUE CLASSIFICATION WATER SERVICE $1,926,747 $2,210,000 $2,300,000 SEWER SERVICE 1,146,799 1,300,000 1,400,000 RECONNECT FEES 10,220 10,000 10,000 PENALTIES 59,770 60,000 60,000 TAP CONNECTION FEES 14,727 6,000 5,000 VEHICLE SERVICES 119,900 105,000 100,000 INVESTMENT INCOME 72,312 100,000 15,000 MISCELLANEOUS 14,239 49,000 10,000 TRANSFER FROM LAND FUND 0 100,000 0 TOTAL $3,364,714 $3,940,000 $3,900,000 EXPENDITURES ~'WATER $1,218,586 $1,271,120 $1,381,570 WASTEWATER 606,185 604,010 689,630 UTILITY ADMINISTRATION 536,185 449,280 479,450 VEHICLE MAINTENANCE 238,497 230,030 251,670 TAX OFFICE '96,688 67,560 72,230 ~APITAL OUTLAY 25,775 18,000 25,450 TRANSFER TO GENERAL FUND 600,000 600,000 600,000 DEPRECIATION EXPENSE 0 100,000 0 TRANSFER TO DEBT SERVICE 0 900,000 800,000 TOTAL $3,321,916 $4,240,000 $4,300,000 FUND BALANCE $700,000 * $400,000 · DOES NOT INCLUDE ANNUAL DEPRECIATION EXPENSES. · *INCLUDES PARTIAL ANNUAL DEPRECIATION EXPENSES. ATTACHMENT "A" (3) CITY OF.THE COLONY WATER RATE ANALYSIS February, 1985: $ 10.00 minimum 2,000 gallons 1.65 per thousand Effective June, 1990: $ 10.00 minimum 2,000 gallons 2.10 per thousand ATTACHMENT"A" (4) (J~ (147' _._~ <, CITY OF THE COLONY UTILITY ADMINISTRATION WATER RATE ANALYSIS DECEMBER, 1991 , SUGGESTED WATER RATES CONSUMPTION RATE MINIMUM 0 - 2,000 $10,00 MINIMUM NEXT 2,000 - ~0,000 $2.4(3 PER 1,000 OVER 10,000 $2.90 PER 1,OO0 EXISTING SUGGESTED 1990-91 1.990-91 PERCENT MONTH RATE RATE INCREASE OCTOBER, 1990 $185,073 $207,384 12.06% MARCH, 1991 $.131,465 $139,912 6.43% JULY, 1991 $242,751 $256,358 5.61% ATTACHMENT "A" (51 CITY OF THE COLONY SEWER RATE ANALYSIS Original rate: $ 11,50 (flat rate) Effective June, 1990: $ 9,00 minimum 2,000 gallons 2,00 per thousand gallons based on three month water usage average Effective September, 1990: $ 8,00 minimum 2,000 gallons 1,50 per thousand gallons -' based on three month water usage average ATTACHMENT "A" (6) CITY [')F THE COLONY UTILITY ADMINISTRATION SEWER RATE ANALYSIS DECEMBER, 1991 SUGGESTED SEWER RATES CONSLIMPTION * RATE MINIMUM O - 2,000 $10.OO MINIMUM OVER 2,000 $2.00 PER 1,OOO CONSUMPTION IS BASED ON THREE (3) MONTHS WINTER WATER LISAGE