Loading...
HomeMy WebLinkAbout12/09/1991 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON DECEMBER 9, 1991 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 9th day of December, 1991 at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Present Billy Sharp, Councilman Present Dale Therio, Councilman Present Rob Burchard, Councilman Present Lou Gomez, Councilman Present Joel Marks, Mayor Pro-tern Present and with seven present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 2. MAYORAL PROCLAMATION DECLARING DECEMBER 7 - 13, 1991 AS NATIONAL DRUNK AND DRUGGED DRIVING AWARENESS WEEK (3-D WEEK) Mayor Manning read the proclamation in it's entirety as follows: MAYORAL PROCLAMATION WHEREAS, December 7 13, 1991 has been declared NATIONAL DRUNK AND DRUGGED DRIVING AWARENESS WEEK; and WHEREAS, Drunk Driving causes more violent deaths and injuries than any other crime; and WHEREAS, In 1990, 22,084 lives were lost to alcohol related traffic crashes, and 362,000 injured as a result of alcohol related traffic crashes; and WHEREAS, the tragedies caused by impaired drivers far exceed any dollar a m o u n t associated with crashes and fatalities, and touch the lives of countless citizens; and WHEREAS, Increasing the public's awareness of the problems caused by drunk and drugged driving will help stimulate growth and development of comprehensive solutions at the state and local level; and 2 WHEREAS, such enormous and tragic waste can be decreased each year by greater public attention to automobile and highway safety measures, including proper use of safety belts, avoidance of dangerous drinks and drugs, and careful attention to driving by all on the road; and WHEREAS, the designation of DRUNK AND DRUGGED DRIVING AWARENESS WEEK heightens our level of knowledge and concern and has inspired both private and public sector agencies to sponsor activities to reduce the incidence of impaired driving; NOW THEREFORE, I, William W. Manning, Mayor of the City of The Colony, Texas, do hereby proclaim the week of December 7 through 13, 1991 to be: DRUNK AND DRUGGED DRIVING AWARENESS WEEK and urge all citizens of The Colony to: MAKE A PLEDGE... TAKE THE KEYS CALL A CAB TAKE A STAND FRIENDS DON'T LET FRIENDS DRIVE DRUNK! DON'T WRECK YOUR LIFE! William W. Manning, Mayor ATrEST: Patti A. Hicks, City Secretary 3. CONSIDERATION OF AUTHORIZING THE UPGRADE OF A PART TIME ANIMAL CONTROL TECHNICIAN TO FULL TIME Judy Talbot, stated the budget impact information requested by Councilman Burchard was included in the Council packets. Councilman Burchard noted the amount as $6600.00 and asked if this change would mean Becky Watkins would work on the week-ends. Ms. Talbot said this will allow at least 4 hours on Saturday, open to the public. Councilman Burchard asked if Saturday is a busy day, asking if it would make sense to have more hours on Saturday and then not a full day during the week. Ms. Talbot said they have talked about Becky working Tuesday - Saturday, 8:00 a.m. to 6:00 p.m. and then 4 hours on Saturday. Ms. Talbot also said they do need someone at the shelter after 5:00 p.m. because they are very busy at that time. Councilman Burchard asked Mr. Hall where the $6600.00 would come from and Mr. Hall said if approved, there are two options; 1) Contingency Funds and 2) the unused salary of David Rolbiecki who is on military leave for 173 days. Mr. Hall did say the full $14,900 will have to be addressed in next year's budget. Mr. Hall stated that according to law and our policy we are required to pay Mr. Rolbiecki only for 15 days, noting that he (Rolbiecki) is receiving full military pay while he is out. Councilman Burchard asked what is in contingency and Mr. Hall 3 replied about $39,000, which is not ear marked for anything. Going on the Councilman said he prefers not to take the money from contingency. (i} (} ~ ? 0 ._i Councilman Lynch noted there are other costs involved besides the $6600.00, but that because of additional hours adoption rates will go up and that may offset the added costs. Councilman Lynch also said there are lots of benefits not shown on paper. Ms. Talbot agreed, stating Becky is a licensed veterinarian assistant, and is able to keep the animals healthier, thus they are easier to get adopted. Ms. Talbot said they work with the SPCA to help with adoption and can look into working with the local pet stores. Councilman Sharp said he would like to see the shelter used more by the public, which may mean more hours on Saturday, perhaps a full shift, and suggested closing one day during the week for cleaning, etc. Mayor Manning expressed concern over moving part time people to full time positions year after year, agreeing with the need to fully man the new shelter. He warned however, that next year, we will have to be careful in the budget process to make necessary cuts to make up for the money. Councilman Marks agreed with the Mayor and asked if this could be accepted until the end of this budget year and they revaluated during the next budget process as to whether it is a warranted full time position or if it should be part time only. Councilman Marks suggested that all requests of this nature should be handled in this manner. Bill Hall said this has been done in the past and his only concern in approving this until the end of the budget year, is for the employee, noting that prior to October 1, they have a job, but after October 1, they may not, also stating this will take more advanced planning. Councilman Marks said he does not want to eliminate the position, just review this change. Councilman Burchard asked Ms. Watkins if she plans to continue her education to become a veterinarian. Ms. Watkins said no, those are really two different areas, however she said she does plan to continue with continuing education classes in this area. Councilman Gomez said these adjustments can be made in the next budget year. Motion to approve this request with the stipulation the funds will come from the unused salary of David Roibiecki - Gomez; Second - Therio. Councilman Sharp wanted to add a stipulation to open the shelter 8 hours on Saturday. Councilman Marks said it is inappropriate to make hours of operation part of the motion. Mayor Manning agreed, stating that Ms. Talbot will do that since all the council has agreed on it. Motion carried with a unanimous roll call vote. 7:23 p.m. 5. EXECUTIVE SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., 2G, PERSONNEL, TO-WIT A. INTERVIEW FOR BOARD APPOINTMENTS 8:55 p.m. After reconvening in open session, the following items were addressed: 4 6. CONSIDERATION OF ANY ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION Mayor Manning opened the nominations for 2 positions on Planning and Zoning. Councilman Therio nominated Julie Bottke and Cathy Bock- Wood. Councilman Gomez nominated Joe Agnew. Councilman Sharp nominated Booker Jackson. The City Secretary read the nominees. Councilman Gomez moved to close nominations, seconded by Councilman Therio and passed with all members voting Aye. The vote was taken as follows: Lynch - Bottke/Wood; Sharp - Wood/Jackson; Therio - Bottke/Wood; Burchard - Bottke/Wood; Gomez - Bottke/Agnew; Marks - Bottke/Wood; Manning - Bottke/Wood. With Ms. Bottke and Ms. Wood receiving 6 votes, the Mayor declared them appointed to the Planning and Zoning Commission. Mayor Manning opened the nominations for one position on Park and Recreation. Councilman Burchard nominated Vern Roberts. There being no further nominations, Councilman Therio moved to close nominations, seconded by Councilman Gomez, the motion carried with all members voting Aye. Councilman Gomez moved to appoint by acclamation; seconded by Councilman Burchard, the motion carried with all members voting Aye. Mayor Manning opened the nominations for the Library Board. Councilman Gomez nominated Diana Kruzich. There being no further nominations, Councilman Marks moved to close nominations, seconded by Councilman Lynch, the motion carried with all members voting Aye. Councilman Gomez moved to appoint by acclamation; seconded by Councilman Therio, the motion carried with all members voting Aye. Mayor Manning opened the nominations for two Library Board Alternates. Councilman Therio nominated Joe Agnew and Jay Dalbo. Councilman Burchard nominated Bruce Babcock. There being no further nominations, Councilman Lynch moved to close nominations, seconded by Councilman Gomez, the motion carried with all members voting Aye. The vote was taken as follows: Lynch Dalbo/Agnew; Sharp Agnew/Dalbo; Therio - Agnew/Dalbo; Burchard Babcock/Dalbo; Gomez - Agnew; Marks - Agnew/Dalbo; Manning - Agnew/Dalbo. With Mr. Dalbo and Mr. Agnew receiving 6 votes, Mayor Manning declared then appointed to the Library Board. 4. CONSIDERATION OF AN ORDINANCE AUTHORIZING A CONTRACT WITH HUMMELL AND ASSOCIATES FOR THE PURCHASE OF A COMPUTER NETWORK SYSTEM FOR ADMINISTRATIVE OFFICES Bill Hall reminded the Council that the bids had been accepted and awarded but the ordinance authorizing the contract was not approved, pending negotiations with the Vendor, Hummell and Associates, to bring the 5 project in under the budgeted amount of $30,000. Mr. Hall said he, the City Secretary, and Councilman Gomez met with Mr. Hummell for those negotiations, and the proposal is now at $27,266.25. Councilman Gomez covered all items considered and noted the changes and additions; work stations were down by $100.00 each, printers are HP Laser Jet IID at $1000.00 lower than those originally bid, (He said there is very little difference in the printers.) a U.P.S. was added, P.C. Anywhere software for remote trouble shooting, two mice were added and the project is still well below the budgeted $30,000. The Councilman noted that payments could be made with the balance or perhaps printer stands may be needed. Councilman Gomez said outlets were placed in the Conference Room, the Council Chambers, Bob van Til's office and Jane Barton's office for future use. He also noted the reception will be getting the older P.C. from the City Secretary's office for use with E-Mail and some word processing. Councilman Burchard asked about the warranty and Councilman Gomez read directly from the specs regarding warranties, bid bonds, certification, etc. Brief discussion followed regarding training and installation time. Councilman Marks asked if the entire $27,266.25 is to be financed. Mr. Hall said the money is borrowed for all capital projects and then repaid. Councilman Marks asked if the departmental line item budgets could handle some of the supply items and keep from financing them. Mr. Hall said that was looked at, but that would deplete the departmental budgets for the remainder of the year. Councilman Marks said the only thing that would fall into that category would be the toner for $198.00. Mayor Manning said he assumes the menu and E-mail are included and Mr. Gomez stated they are and that we will use whatever DOS is existing at the City, as long as it is legally and duly authorized. Mayor Manning asked if the U.P.S. is really necessary and Councilman Gomez said it will minimize the likelihood of corruption to the system, and suggested that in the near future one be put on the Systems Administrator's machine. Mayor Manning directed the City Manager to direct the Systems Administrator to develop a policy for the network as soon as possible, noting there should be no outside software. Motion to approve final network configuration for $27,266.25, directing the City Manager to do his best to finance the least amount possible - Marks; Second - Burchard. Motion carried with all members voting Aye, with the exception of Councilman Gomez who abstained. With no further business to address, Mayor Manning adjourned the meeting at 9:26 p.m. APPROVED: William W. Manning, ATFEST: 6 Patti A. Hicks, City Secretary [SEAI~] 7