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Home My WebLink About08/24/1991 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON AUGUST 26, 1991 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 26th day of August, 1991 at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Absent Billy Sharp, Councilman Present Dale Therio, Councilman Present Rob Burchard, Councilman Present Lou Gomez, Councilman Present Joel Marks, Mayor Pro-rem Present and with six present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 7:05 p.m. 2. EXECUTIVE SESSION AS AUTHORIZED BY ARTICLE 6252-177 V.A.C.S. ~ SECTION 2E, LITIGATION AND 2G, PERSONNEL, TO-WIT A. INTERVIEW FOR BOARD APPOINTMENTS B. R.T.C. VS CITY OF THE COLONY, ET AL AND POSSIBLE DEFENSE AND COUNTERCLAIMS 9:31 p.m. 3. CONSIDERATION OF THE CASE OF R.T.C. VS THE CITY OF THE COLONY, ET AL AND APPROVAL OF POSSIBLE DEFENSES AND COUNTERCLAIMS Motion to approve the retention of Henderson, Bryant and Wolfe as counsel to represent the City in the suit involving the R.T.C. - Sharp; Second - Burchard. Motion carried - Unanimous Roll Call Vote Motion to authorize the filing of an amended answer and counter claim in the above reference law suit - Burchard; Second - Gomez. Motion carried - Unanimous Roll Call Vote 4. CONSIDERATION OF ANY OTHER APPROPRIATE ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION Motion to appoint Ken Wood to Place 1 on the Library Board and to reappoint James Althaus to another two year term on the Library Board - Gomez; Second - Burchard. Motion carried - Unanimous Roll 2 00409 Call Vote. Motion to appoint David glass, and to reappoint Kathy Phillips and Susan King to the Park and Recreation Board. Motion carried - Unanimous Roll Call Vote. 5. GONSIDERATtON OF A PROPOSAL FROM THE COLONY MASONIC LODGE TO RENOVATE THE COLONY CtVtC CENTER Mike Alianell~ representing The Colony Masonic Lodge No. 1451 addressed the Gouncil regarding a proposal to renovate the Civic Center. Alianell said approximately 2 years ago the Lodge renovated the old city hall to be used as a civic center for many organizations. Going on, Mr. Alianell said in exchange for labor and materials the council waived the rental fees for the Lodge, noting that the initial outlay for materials was about $3000.00. Mr. Alianell said that last year, the Lodge painted and made some repairs and again the fee was waived. Mr. Alianell said this year the Lodge wants to renovate the Civic Center, enlarging the main room, replacing the carpet and putting in another exterior door. Going on, Mr. Alianell said the Order of the Eastern Star is sharing the cost and labor with the Lodge tbis year and he requested the rental fees for the coming year be waived for both organizations. Motion to accept the proposal ~ Burchard; Second - Therio. Mr. Alianell said there would be no effect on the air conditioning. Councilman Sharp asked about previous changes. Mr. Alianell said several walls were removed to enlarge the meeting room. Mr.. ,Hall noted the foyer to be removed this year was installed by the Lodge. Motion carried - Unanimous roll call vote 6. WORK SESSION REGARDING THE MUNICIPAL BUDGET FY ]991-1992 WATER DEPARTMENT - David Yordy Mr. Yordy fielded questions from the Council regarding various capital items. He said other than the chair, the items are for maintenance purposes to keep the area in compliance with the State regulations for well sites. He noted there are 8 1/2 acres to cut around tbe well sites in the city. There was a discussion regarding contracting this mowing. All council agreed we should look into contracting. Councilman Marks asked what happens to the equipment, when the mowing is being contracted. Mr. Hall said it is used by other departments and noted that capital request-sin that area have decreased. Mr. Don Owens responded to questions relating to maintenance of mowers, stating big mowers take a beating due to trash and debris and require rebuilding each year. The smaller mowers.don't require as much maintenance. 3 Mr. Hall said the 3/4 ton pick up was cut, however he allowed Mr. Yordy to explain need. Mr. Yordy said he wants to get his supervisor out of a car and into a truck. WASTE WATER - Kenneth Huffman/Jim Leighton Mr. Huffman said the Drill Press can be .cut, noting ~they found a used one for $30.00 and said the air' compressor is 'no't needed and can be cut. Mr. Huffman said the renovation of the lab are is only if the maintenance people are moved to Fire Station 3, and since this is not likely, then this request can be scratched. He said the cycle-tired mower is for cutting the banks around the pond. Other mowers will not climb the banks. FLEET MAINTENANCE - Don Owens The Clean Air Act may require the freon recycler, noting we are currently exempt due to our size, but eventually we will have to comply. UTILITY ADMINISTRATION - Jackie Carroll Councilman Gomez said we should be able to get an Uninterruptible Power system (UPS) for the NCR I Tower system for around $500.00 instead 'of $2000.00 and recommended going with a commercial UPS. Ms. Carroll said NCR may require NCR equipment per the maintenance agreement. Councilman Gomez said we need to look c2osely at maintenance contracts. They are very often more expensive than what it would cost to replace the equipment. With 'respect to the typewriter, Councilman Gomez asked if there was word processing in the department and Ms. Carroll said no. Councilman Gomez asked if she would be satisfied with a computer with a dot matrix printer. Ms. -Carroll said yes, but stated letter quality is needed. Councilman Gomez suggested increasing the request to $900.00 and purchasing a computer with a printer. Mayor Manning asked Councilmen Gomez and Therio to serv&'as an ad hoc committee to look at all computer and typewriter requests and the feasibility of a networking computer system for city hall. INSPECTIONS - David Rolbiecki/Judy Talbot - · Mr. rolbiecki said the pick up truck is a replacement for the old Animal control truck. Judy Talbot said we have 1 truck that is usable, noting the 1983 is down most of the time. She said there are two officers and we need two trucks. Discussion regarding 1/2 ton vs 3/4 ton regarding price and durability. Mayor Manning said --' to investigate the difference between the two. In light of another request for another typewriter~ Mayor Manning suggested the Council agree on going with a network computer system for all departments in which it is necessary. All 4 0 0 4 0 9 o council agreed. Judy Talbot said this typewriter is for the shelter. FINANCE - James England Mr. England said there is a personal computer in Finance and 3 people use it, plus w from Utility Administration occasionally use it. He said we need to expand our system. PERSONNEL - Mr. Hall said the phone is needed for the part time person and noted that Ms. Martinez has also requested a computer. CITY SECRETARY - Patti Hicks Ms. Hicks addressed the one item requested by General Administration, a check signing machine. She noted that each week she and Mr. Hall sign anywhere from ]50 to 300 checks manually. Ms. Hicks fielded questions regarding the software package, stating this is an add-on to the Clerks Index package now in use~ which would enhance the records management program. The laser printer would be a replacement for the current printer which is in bad condition and for which parts cannot be purchased. With no further business to address, Mayor Manning adjourned the meeting at ]0:59 p.m. ~VED: W' lliam W. Manning, Mayor___~_.~ ATTEST: Patti A. Hicks, CMC City Secretary