Loading...
HomeMy WebLinkAbout01/07/1991 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON JANUARY ?, 1991 The Regular Session of %he City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 7th day of January, 1991, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Present Steve Withers, Councilman Present Mike Alianell, Councilman Present Rob Burchard, Councilman Present Lou Gomez, Councilman Present Joel Marks, Councilman Present and with seven present, a quorum was established and the following items were addressed: ' 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Donald Hogston, 7600 West Shore Dr., reported to the Council on R.S.V.P. activity for the year 1990, stating in the past twelve month, 4918 hours were volunteered and hours volunteered at the Library and at SPAN added, make the total is 6539. Mr. Hogston said for the three years of 1988-1990 a total of 10,539 hours have been logged. Mayor William Manning, read a letter from the Lewisville Fire Department praising a The Colony resident, Vickie Russell for stopping at the scene of an accident at 121 and Denton Rd., at which she offered aid and assistance to children involved in the accident. The letter will be passed on to Jeff Ball, The Colony Leader for public recognition. 3. PRESENTATION TO FIREFIGHTER RANDALL TAB BRADBURRY Fire Chief Van Morrison said that for years The Colony Volunteer Fire Department has recognized its members but there has been little recognition for the paid employees. Chief Morrison named the Firefighter of the Year for 1990, Randall Tab Bradburry, stating that Mr. Bradburry has been employed with the city since March, 1983, first in the Public Works Department, then moving to the Fire Department in June 1985. Mayor Manning read the plaque before presenting it to Mr. Bradburry, as follows: 1990 Firefighter of the Year, for exemplary service and dedication to duty. Mr. Bradburry accepted the plaque and thanked the Chief and the Mayor. 00,-'3.87° 4. MAYORAL PROCLAMATION RECOGNIZING TEXAS VETERANS LAND BOARD AWARENESS WEEK Mayor Manning read the proclamation in its entirety as follows: MAYORAL PROCLAMATION WHEREAS, many of the young men and women of the State of Texas have entered the service of the United States Armed Forces; and WHK. REAS, their self sacrifice and heroism has brought to the realization of all Texans of their great worth; and WHEREAS, the Veterans Land Board was established to provide a means for the State of Texas to show it's appreciation and gratitude for the service and sacrifice and these fine young men and women; and WHEREAS, many of the young men and women for whom the Veterans Land Board was created to benefit have not availed themselves of its benefits, and may not be aware of their benefits as Texas Veterans; and WHEREAS, the Veterans Land Board, under the leadership of Garry Mauro, has established a number of programs to inform all eligible veterans of their rights and benefits as Texas Veterans, one of which programs is a veterans awareness seminar; NOW, THEREFORE, in recognition of the Texas Veterans Land Boards' efforts to inform all Texas Veterans of their rights and benefits, the City of The Colony, Texas hereby proclaims the week of January 13, - January 19, 1991, to be TEXAS VETERANS LAND BOARD AWARENESS WEEK Executed this 7th day of January, 1991. William W. Manning, Mayor The Colony, Texas ATTEST: Patti A. Hicks, City Secretary 5. CONSENT AGENDA Mayor Manning summarized the items on the Consent Agenda. 4 00887,:, A. CONSIDERATION OF APPROVAL OF MINUTES OF THE COUNCIL MEETING HELD DECEMBER 17, 1990 Councilman Alianell made a motion to approve the minutes as written and Councilman Marks seconded the motion which carrie~ with a unanimous roll call vote. B. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE ANNUAL PURCHASE OF BARRICADES AND APPROVAL OF AN ORDINANCE AUTHORIZING A CONTRACT FOR SAME Councilman Alianell made a motion to accep~ and award the bid to Roadrunner Supply as recommended and to approve ~he ordinance as written and Councilman Marks seconded the motion which carried with a unanimous roll call vote. C. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE ANNUAL PURCHASE OF CONCRETE AND APPROVAL OF AN ORDINANCE AUTHORIZING A CONTRACT FOR SAME Councilman Alianell made a motion %o accept and award ~he bid to Lattimore Ready-Mix as recommended and to approve the ordinance as written and Councilman Marks seconded the motion which carried with a unanimous roll call vote. D. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE ANNUAL PURCHASE OF CATIONIC POLYMER AND APPROVAL OF AN ORDINANCE AUTHORIZING A CONTRACT FOR SAME Councilman Alianell asked what cationic polymer is, then made a motion ~o accep~ and award the bid to Allied Colloids as recommended and to approve the ordinance as written and Councilman Marks seconded the mo~ion which carried with a unanimous roll call vote. Mr. Hall said i% is used in one of %he processes at the wastewater plan~. E. CONSIDERATION OF ACCEPTANCE AND APPROVAL OF PROPOSALS FOR THE ARCHITECTURAL DESIGN OF AN ANIMAL SHELTER This item was pulled from ~he Consent Agenda for discussion. Mr. Hall reminded council that they previously authorized staff ~o adver%ise for proposals for architectural services to design an animal shel~er, going on ~o say that 4 proposals were received: Phelps/Wood - Frisco, DBA - Lewisville, Allen F. Nelson - Denton, and Russell Bates - Den%on. Mr. Hall said staff and the Animal Shel~er Standards Advisory Commi%tee reviewed the proposals, finding all to have good credentials and experience, do recommend the proposal from DBA be accepted. Mr. Hall said DBA has done approximately 9 Animal Control facilities and as a side no%e, one of ~he principals of ~he company is a The Colony resident. Councilman Wi%hers made a motion to accept ~he proposals and 5 award the contract to DBA. Councilman Burchard seconded the motion. Councilman Alianell asked what the cost will be and Mr. Hall advised that the newly enacted Professional Services Procurement Law, architectural or engineering firms cannot be chosen based on cost, noting that after the award is made then the cost can be discussed. There was a brief discussion regarding any time frame set by the State following their inspection and subsequent shut down of The Colony facility. Mr.. Hall said no real time limit was set but that the State is aware we are attempting to construct a new facility. Councilman Marks said he would like to see the plans before he approves this proposal. Mr. Hall skated there are no plans yet, we are just now awarding the contract for an architect to prepare the plans. Councilman Marks was not in favor of voting on this without reviewing the resume. Mayor Manning said he wants to move ahead, noting that he %hinks Bill Hall and staff have done a fine job in selecting the firm, ~hen called a 10 minute recess for council review %he resume. 7:50 - 8:00 Recess At this time Mayor Manning called for a vote on %he motion which carried with a unanimous roll call vote. 6. RECEIVE PRESENTATION FROM THE FIRE DEPARTMENT REGARDING AN INTERN PROGRAM Chief Van Morrison stated that %he Universi%y of North Texas has approached The Colony Fire Department to ~ake part in their Emergency Management Internship Program. The Chief went on explain %hat these students, upon graduation, aspire to work for municipalities as Emergency management Coordinators, and went on to say having researched the program's credibility, has found very well received by other cities. Chief Morrison said this program would of great benefit to the City and the only negative is the City would have to cover ~he student with liability insurance. Chief Morrison in%roduced Mr. Tom Joslin who gave a brief overview of %he program. Mr. Joslin said tha% %he students are ~augh% theory in the classroom but they need practical experience in order to know wha% real si%uations are like. Mr. Joslin noted there would be no salary paid, perhaps only reimbursemen% for trips made for the ci%y. Mr. Joslin wen% on to say the student intern will spend one full semes%er working closely wi%h the Denton County Emergency Management Plan, which the City of The Colony uses as it's guide during times of na%ural or man-made disas%ers. Mr. Hall no%ed that this would have a minimal impact on the budget. Mayor Manning said he is very exci%ed abou% this program, --, no%ing %hat he would like %o see our EOC set up for a %es% scenario periodically. 6 7. RECEIVE PRESENTATION FROM THE SENIOR NEEDS COMMITTEE Councilman Alianell, Chairman of the Senior Needs Committee read a letter as follows: A primary goal of this committee has been the realization of a facility that will serve as a meeting place for, and special functions of, The Colony Senior Citizens. Funding for such a facility is limited and we are currently working on securing money to build it from various sources. A suitable tract of land has been identified and we ask that the City Council dedicate this property as a future site of The Colony Senior Citizen Center. Attached you will a map showing the location of this property. We appreciate your consideration in this matter and assure the City of The Colony a first class facility that will enhance the attractiveness of our fine City. The Councilman went on to say the early meetings of the committee centered around the bad condition of the Civic Center ~nd that it does not meet the needs of the Senior Citizens. Councilman Alianell thanked Bob van Til for his help on this project and then showed some maps and indicated what area is being requested. The area is west of Augusta and Chapman, (See Attachment "A") and contains approximately 15.8 acres, and the committee would like to see this property dedicated for use by the Senior Citizens for a Senior Citizen Center. There followed a discussion regarding type of action required by Council, access to the property, zoning, etc. Mr. Hall noted that it could be zoned now, but it is not necessary until construction is eminent. Councilman Withers suggested setting a time frame of 10 years to keep land dedicated to this purpose. There was some discussion as to the purpose of the building, with Councilman Burchard asking if this building could be shared. Councilman Alianell said the Seniors want to have something they are in control of, but that it might be used for other functions. Councilman Marks said he agrees with this and that he appreciates the way the committee has worked together. Mr. Dick Weaver asked how irregular land is given to citizens. Mr. Hall said that is by a 15 year lease at a cost of $1.00 and that method could be used, but that this would not meet the guidelines set out for those transactions. Mr. Keith Griffith said the acreage is only about 4 1/2 acres. After a brief discussion and review all agreed. Mr. Hall explained the difference between dedicating land and designating land, noting that to dedicate land Would require documents and could not really be done merely by council action, however, the land could be designated for a specific purpose. Councilman Gomez made a motion to designate and set aside the property with the understanding a Senior. Citizen Center would be built within 10 years. Councilman Alianell seconded the motion 7 which carried wi%h a unanimous roll call vote. 8. CONSIDERATION OF AN ORDINANCE ABANDONING AND VACATING A FIFTEEN FOOT WIDE ALLEYWAY IN THE SOUTHEAST CORNER OF CHOWNING CIRCLE Bill Hall reminded Council that previously ~hey had approved vacating an alleyway to accommodate ~he Food Lion drainage, noting that this is ~he remainder of tha% alleyway. Derek Earle, representing Centex said he is neu%ral on this and that he has been working wi%h Food Lion regarding the matter. He said this will become part of ~he adjacent lot ~o ~he eas%, going on to say ~hat he does not really want %he alley, since Centex will now have to maintain it. Mr. Hall reminded everyone %hat Centex had sold the alley to Food Lion and later found it ~o contain a telephone easemen%. Mr. Hall said the ci%y helped both companies by vacating the east wes% alley leaving this nor%h south alley useless. Mr. Hall said the City does not wan% ~o maintain %his alley. Mayor Manning read the preamble of the ordinance as follows: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, VACATING AND ABANDONING A FIFTEEN FOOT (15') WIDE ALLEY RIGHT-OF-WAY LOCATED IN THE CITY OF THE COLONY, DENTON COUNTY, TEXAS; BEING A TRACT OF LAND CONTAINING 0.042 ACRES OF LAND AND BEING MORE FULLY DESCRIBED IN EXHIBIT "A"; DEDICATED AS AN ALLEY RIGHT-OF-WAY AND BEING A PORTION OF THE COLONY NO. 31, AN ADDITION TO THE CITY OF THE COLONY, DENTON COUNTY, TEXAS ACCORDING TO THE RECORDED PLAT THEREOF RECORDED IN CABINET B, PAGE 253 OF THE MAP AND PLAT RECORDS OF DENTON COUNTY, TEXAS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY. Councilman Marks made a motion %o approve the ordinance as written and Councilman Gomez seconded the motion. Councilman Burchard asked if the landowners in the area have been approached regarding this and Mr. Earle said he has no problem with doing that but at %he ~ime this was originally addressed, it was a very controversial issue. Mr. Earle said he can approach them later, noting that the City could not give this property ~o the landowners, but Centex could. The motion then carried with a unanimous roll call vote. 9. COUNCIL COMMITTEE REPORTS Mayor Manning said he assumes all Council have received his recent memorandum concerning Council Committees and encouraged questions. The Mayor said the attached Mission Statements for each --~ committee should help them set the course for purpose. Councilman Burchard noted that he and Councilman Lynch were 8 not appointed as chairmen on any committees. Mayor Manning said he left mos% of %hem as they were, no%ing that if a councilman had brought up %he need for a committee then they are chairing that commit%ee. The Mayor wen% on %o say this could certainly be changed if %he Council desires. Bill Hall said he had received a call from Golf Wes%, Bill Erwin this af%ernoon and that %hey are very interested in developing a course in %he Colony. Mr. Hall went on %o say %ha% Mr. Erwin's computer marke% analysis projec%s 100-150 thousand rounds annually and if %hey had all their money they could'be open in 18 mon%hs. 10. CITY MANAGER'S REPORT 1. Concerned over %he public safety radio system. Have met with Police Chief, Fire Chief, Bob van Til and a representa%ive from Motorola regarding a 800 mhz sys%em, noting all surrounding cities have moved %o ~he 800 sys%ems. Mr. Hall said now we can't communicate directly wi%h ~hem, going on to say that Motorola is going to come back with a proposal ~o conver% public safety to the 800 system. He went on %o say if the cost is reasonable all depar%ments might be conver%ed. Mr. Hall said the equipment can be leased for approximately $10,000 and that Mo%orola has a non- appropriations clause, meaning if %he city does not have the money to continue, then %he contrac% is termina%ed. 2. Sidewalk a% Scout Park - There have been several calls regarding the lack of a sidewalk along N. Colony Blvd. at %he park. Mr. Hall said since this a park this should be taken %o %he P & R Board for input and %he money could be %aken from park bonds. Councilman Marks asked if a walk at Turner Street could also be taken from Park bonds and Mr. Hall said yes. 3. Lone Star Gas - Mr. Hall reminded the Council of %he ques%ions they asked at the December 17, 1990 presen%ation regarding an increase in rates. He said %he residen%ial was higher %han %he commercial and the rate percen%ages compared to other cities were the %wo main concerns. Mr. Hall said Mr. Rick Vaughn has prepared answers %o those questions and %he Council does need to act on %he ordinance at %he next regular session, going on %0 say a work session can be set up if necessary. The council agreed that was not necessary and directed this item be placed ont he January 21, 1991 agenda. 4. Mr. Hall will be ou% of %own January 14, 1991 wi%h Chief Ted Gibson at a seminar on City Manager/Chief of Police relations. 5. The Hawks litigation case is finally se%%led and the Ci%y received a check for $58,000 plus today. Ms. Hicks reminded all of ~he work session with Park and Recreation set for January 28, 1991. Wi%h no further business to address, Councilman Alianell made a motion ko adjourn and Councilman Lynch seconded %he motion which carried wi%h all members voting Aye. Mayor Manning adjourned the mee%ing at 9:35 p.m. 9 William W. Manning, May~ Pa.t.ti A. Hicks, Ci.ty Secre.tary 10 ATTACHMENT "A" O O