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Home My WebLink About11/17/1990 City Council00383' MI~JTES OF THE CITY COUNCIL MEETING HELD ON NOVEMBER 17, 1990 ~ The Special Session of bhe Ciby Council of bhe City of The Colony, Texas was called bo order ab 9:00 a.m. on the 17th day of November, 1990 ab Plantation Resort, 4701 Planbation Lane, FriscO, Texas, with bhe following Council roll call: William i. Manning, Mayor Present Mike Lynch, Councilman Presenb Steve Withers, Councilman Absenb Mike Alianell, Councilman Presenb Rob Burchard, Councilman Presenb Lou Gomez, Councilman Present Joel Marks, Councilman Presen~ and with six presenb, a quorum was established and the following items were addressed: 1. COUNCIL - STAFF RETREAT Mayor Manning shared bhab there were two goals for the day: 1. Workshop regarding Interacbive Skills 2. Goal Se~ting ~ The Mayor inbroduced Larry Mattis, Disbrict Organizational Effectiveness Specialist for Xerox Corporabion. Mr. Mattis gave a brief background aboub himself and bhe program, sharing thab Xerox had won the 1989 Malcom Baldrige Award and bhat bhis presenbation is par~ of their training program. Mr. Mab~is had all those present inbroduce bhemselves, giving bheir name, job, bime wit, h the ciby and somebhing good aboub the city. Then Mr. Mabbis led bhe group in various exercises in corrmunicabion and interacbive skills. This was a very beneficial and enjoyable time for all ~hose present. 10:30 p.m. Break 11:00 a.m. Reconvene Ab bhis bime, Mayor Manning explained to the group thab he wanbs to implement a Goal Sebring Committee, and bhat he wanbs inpub from staff regarding bhe following: 1. Idenbify problems 2. Seb Goals 3, Seb Objecbives --. 4. Action 0038;4 5. Evaluabion The Mayor gave some examples of how obher cibies had esbablished bheir goals programs, going on to say he would like to patbern our program afber bhab of Georgebown, Texas' Cenbury Plan, and bhab he wanbs all bhe council, cibizens and all employees involved. All presenb agreed hhis would be beneficial ho bhe cihy. Councilman Alianell said we could use exishing organizahion in hhe cihy such as hhe Chamber, civic organizahions, shaff and council. The Mayor asked if bhis should be a council run program or a shall run program. Councilman Gomez said bhere are hwo areas bo bhink abouh; inbernal workings of hhe cihy and ciby's goals for bhe fubure, i.e., operabion and growth. Councilman Marks aid both have bo work hand in hand; council and sbaff, going on bo say hhab each is effeched by the obher. Councilman Marks also said firsh we have bo geh bogebher and decide as a group not bo ach and reach as in bhe past, not ho balk behind each obher's backs, bud ho sharb fresh and we must agree bo work bogebher. Mayor Manning agreed, sbahing he feels all bhe council members are capable, and hhah bhe fricbion is due ho all bhe shrenghhs and desire ho see hheir ideas go forward. The Mayor wenb on to say bhey (Council) somehimes lose sihe of the aim ho furbher hhe cihy and hhah hhey (council) need ho recognize bhere will be disagreemenb and all bhe robes won'b be popular, bub after hhe meehings, all should still be friends. Mayor Manning also stabed he does nob bhink bhe council is giving proper guidance bo bhe sbaff, and bhe council needs bo shrive ho work bogebher. Bill Hall said hhe shall held a similar rehreab and one bhing which was broughh oub, was hhere needs bo be inheracbion bebween sbaff and council, we need shorb berm goal of gehhing council and sbaff back on bhe same keel, shaking we have pul oub fires for boo long. Sylvia Branhley agreed wibh Hall and Marks sbahing ~hah P & R does nob feel hhey have bhe backing of hhe Council and bhe changes mush shaft wibh council and staff. Councilman Marks said bhe Council needs to 1eh Bill Hall do his job wibh staff. Tommy Turner said mosh of his people fee hhe council is nob informed on where bhey work and whah hhey do. Mr. Turner said he would like to see bhe Councilmembers visih bhe Public Works, Waher and Wasbewaher deparhmenbs. Van Morrison nobed hhab in bhe lash 3 years, bwo councilmembers have been to bhe Fire Deparbmenh ho see whah goes on and also said bhe volunheers and paid employees need ho work bogehher. Mike Carroll agreed wibh Turner and Morrison bhat hhe Council really needs ho learn whab each deparbment does, bub hhah boo much inberachion could be detrimenhal. Councilman Lynch said he would like ho see a map of hhe 3 0038.30 Ciby, specifically showing parks, zoning, ebc. so he can see how everybhing overlaps· ~-~ Joan Sveinsson said bhose hypes of documenbs are being placed in bhe Library. Councilman Burchard suggesbed an orienbabion program for new Councilmembers so bhey can go bo each deparbment; maybe even such a program for new employees. Mayor MAnning asked all Council bo commit bo such a program of insbrucbion and bouring of bhe ciby facilibies; all agreed. The Mayor bhen direcbed Pabbi Hicks, Ciby Secrebary bo seb up hours of each deparbmenb for bhe council in bhe very near fubure. Councilman Burchard suggesbed bhab bhe bouts mighb be helpful during budgeb bime. Pabbi Hicks suggesbed holding longer rebreabs specifically aimed ab budgeb needs so bhab bhe budgeb can be discussed in full and handled in a more bimely manner. Councilman Gomez nobed bhab some council have visibed bhe various deparbmenbs, bub agreed bhe longer budgeb rebreab mighb be helpful. Mayor Manning said he wanbs more bhan "lip service" from bhe council regarding bhe hours, schedule soon. Mayor Manning said he will meeb wibh Bill Hall bo esbablish a plan for bhe Plan. Larry Mabbis suggesbed a possible bible for bhe Goals Program; "20/20 Vision of The Colony". Larry Mabbis then moderabed a brainsborming session on goals, objecbives, wishes, ebc. Those presenb lisbed long range ._~ goals and short range goals as follow: GOALS AND VISIONS · Ciby Logo on everybhing · Take advanbage of new airport · Joinb meebings wibh obher cibies bo seb joinb goals · Markeb Ciby bo prospecbive companies · Markeb Ciby bo Legacy Dr. businesses · Hobels · New Chamber of Commerce office · Develop IBM land · Real Lakeside Resorb · Banqueb for volunbeers * · Self-control in meebings 4 00883,. The Colony I.S.D. 1/2 cen~ ~ax increase for economic developmen~ 625-INFO - for city events Teen Cen~er Char~er amendmen~ election Participation in DART Latchkey Program (funded) New park on donated F & J Land Vision (eye) insurance for city employees Mo~els Implemen~ goals set ~oday 4 lanes on Hwy 423 Orientation and ~ours of departments for council Close Baker S~. a~ Gas Easemen~ ~o ~hru ~raffic Laser prin~er for City Secretary Bowling Alley Movie Theatre Community Playhouse Community Cen~er Positive A~i~udes Computer s~ra~egic plan (all city offices w/compu~ers) park Mas~er Plan City Beautification · Council meetings on Cable TV · Pistol Range · Increase commercial base 5 3 g 3 · Shub~le bus within bhe Giby · The Colony on sbabe maps · Widen 423 from N. Colony bo bhe bridge · Golf Course · Apartments and Townhomes · Gommuniby or Junior College in City · Recycling Program · Fountains in ponds · New Giby Enbries · Sbreeb and alley sweeper · Real mowers for medians · Normal phone ra~es · Fill empby commercial space · Beautify Corp of Engineer land ~ · Audiborium · Small Business incubabor program · United Front · Small Business Advisory Commission Inberacbion bebween Chamber and Ciby Documenbs in Library for informabion C.D. ROM ab Library Ladder Truck Lower waber ra~es Mainbain bax tabes General ciby volunteer program Pay for Ciby Council ~-. 6 More council work sessions Time limit on Council meetings Swim at Mayor's house Cost of living increase for city employees New and larger police department Weekly employee recognition in newspaper New animal shel~er · Economic Development Plan Electronic Voting for Council · CPR ~raining available for all citizens · Sports Complex · Work wi~h other ci~ies , Sell ext, ra water · Sell sewerage service · Amphitheater · Tree farm · Public pier at Stewart Creek Park · Job worth pay · Complete Mission Statement · Job training seminars · Business/job fair for City · Network Computer system · MIS policy and plan · Larger Library and landscaping · City Pride · Council/Staff interaction 7 · City Jet · Gity name on water towers · Gity yearbook · 2nd park on the lake · Resthome · Beach swim area at Stewart Creek Park · Radio Controlled Air field · Restaurant on the lake · Involvement in State Legislation · Upcoming council agenda published in the newspaper · Speed up development of 121 · Fireworks display · Major restaurants · Irrigate the medians · Capital Improvement Plan · Mall · Historical Society · Super Shuttle to D/FW Airpor~ · Staff attorney for the City · Transplant trees from Stewart Creek Park · Trees (mesquite) in Medians · New lights on entry signs in the medians · Zoo · More bathrooms at Stewart Creek Park · Irrigation at Stewart Creek Park 8 SHORT TERM (2YRS OR LESS) · Orientation and tours for Council (immediately) · Tree program (farm and transplant) · Volunteer Banque~ · City Yearbook · Intersection signalization · Council meetings on cable · Beach Swim Area aa Stewar~ Creek Park · Complete Mission Stabemen~ for each department · New Animal Shelter (ASAP) · Positive a~i~udes (2 minutes) · Stree~ Lane markings · Re-loca~e Fire Sra. No. 3 for new Public Works Building · City documents ab Library for information · Sell wa~er and sewerage · MIS policy for city computers · City Beautification · Complebe overall missions/goals plan * · Star~ construction of bathrooms ab S~ewar~ Creek Park Initiate Small Business Incubator Program Cit~y wide park masher plan Logo on everything Landscape city facilities Overall City beaut~ification Landscape Ordinance complete Recycling Program Radio Con~rolled Air Field · School Zone Lighbs · CPR Training is in place, bub needs publicizing · The Colony Crime Stoppers Organization · Economic Developmenb Plan (6 mos) · Elecbronic Vobing for Council · Founbains in ponds · Time Limib on council meebings · Policy bo prioribize sbreeb repair · Ciby pier at Sbewarb Creek Park · Re-vamp e]ecbrical ab Sbewarb Creek Park · Teen Cenber 1:00 p.m. Break for Lunch While mosb were finishing their meal Mr. Mabbis summarized and asked for ideas regarding implemenbing these goals and bhe .-. goals plan. Councilman Alianell said bhere needs bo be a main bask force bo work on bhe Ciby Goals, wibh represenbabives from ciby staff, council, civic organizations and cibizens. There needs bo be an initial meebing bo establish bhe purpose, idenbify goals, purpose, plan or seb commibbees bo work toward bhe goals seb. Councilman Gomez nobed bhab some bhings bhe ciby has no conbrol over and bhose should be put inbo an economic developmenb plan. Bob van Till suggesbed bhe leadership and direcbion should come from bhe Mayor. Councilman Marks said all personal fee]ings have bo be seb aside and a common purpose esbablished, maintain focus, and said we need bo ask obher people's opinions; employees and obher cibies. Mayor Manning closed by saying bhis had been a producbive day and bhab he is proud bo be associabed wibh ali bhose presenb. He said we can make a difference if we work bogebher. Wibh no furbher business bo address, Councilman Aliane]] moved bo adjourn and Councilman Burchard seconded bhe motion which carried with all members vo~ing Aye. Mayor Manning adjourned bhe meebing ab 1:55 P.M. 10 VED: ~' -_ ATTEST: Pa~i A. Hicks, City Secretary [SEAL] 11