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HomeMy WebLinkAbout09/12/1990 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON ...-. SEPTEMBER 12, 1990 Prior to the Work Session being called to order, Mike Lynch was sworn in as Councilman Place 1 by City Secretary Patti Hicks. Councilman Lynch then took his place on the dais. The Work Session of the City Council of the City of The Colony, Texas was called to order at 7:10 p.m. on the 12th day of September, 1990 at. City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Present Steve Withers, Councilman Present Mike Alianell, Councilman Present Rob Burchard, Councilman Present. Lou Gomez, Councilman Present Joel Marks, Councilman Present. and with seven present,, a quorum was established and the following items were addressed: 1. REVIEW 1990/91 MUNICIPAL BUDGET City Manager, Bill Hall explained the budget preparation ---. procedures as out. lined in the City Charter, for the benefit of new Councilmembers. He also explained that in the past very large, detailed budget books had been prepared for Council, in which every line item was described in very great detail. Mr. Hall stated that the process was streamlined a few years ago and the prior Council's had approved of the budget format.. Mr. Hall went. on t.o say the expenditures of the prior year are indicated on the print outs as well as the projected current, year expenditures, noting however, that the amounts are often less than those approved in the budget. 7:15 p.m. Mayor Manning called out. for an emergency call. 7:18 p.m. Mayor Manning returned. Mr. Hall said the money which is not spent in put into the carry over or fund balance for the coming year. He stated that this budget does not call for a tax increase, noting the Notice of Effective Tax Rate has been published, going on to say this is a "bare bones" budget in staff's point of view. He said all the changes council request are reflected in Version 3, noting that this does not include capitals or personnel requests. He said those two things should be addressed tonight and added t.o the budget which will be reflected in Version 4. Mr. Hall did say that Version 3 reflects an excess of revenue over expenditures and that the Council should decide how to use that money, perhaps 2 00375i for capital and personnel. Mr. Hall told the Council that. he requested staff to cut 3% from their budgets already, which is reflected in this Version. There was a discussion regarding the balance of $456,390. and Mr. Hall explained how that is reached. Councilman Gomez asked about depreciation. Mr. Hall explained that there are no excess funds to be set aside for depreciation at this time. Councilman Lynch asked if it could come from the $600,000.00 which is to be transferred from the Utility Fund to the General Fund, cutting that amount to $500,000.00. Mr. Hall gave the Council a hand-out which breaks down the expenses included in the $600,000.00 transfer, and went on to explain that the water and sewer rate increase was never intended to raise all the money needed for depreciation all at once, but stated that some money needs to be set aside this year, if only $50,000.00. There followed a lengthy discussion regarding where and how the money for depreciation could be set aside. Several alternatives were discussed with regard to using a portion of the $600,000.00 transfer. Mayor Manning stated that he did not feel this was worth spending so much time on and asked that the Council move on. Mr. Hall did say that there is a meter deposit fund within the Utility Fund which is now far in excess of the amount that would have to be paid out, if there was a shut down and the money could be taken from that fund. Councilman Gomez said he feels strongly that. something should be set aside. Mayor Manning again said there is no point in a lengthy discussion tonight and directed Bill Hall and James England to bring some proposals to the Council for setting aside money for depreciation. Mr. Hall then reminded Council there is no contingency fund set up in the General Fund included in this budget, noting that is set aside for un-projected expenses and cannot be spent without Council approval going on to say he is uncomfortable with anything less than $1~0,000.00 Mayor Manning said there is approximately 3-4 million dollars in various account:s, and suggested tapping those accounts to handle some of the capital projects this year. Councilman asked the effect on those accounts if $500,000 was taken out.. Mr. England explained that our bond rating would be effected by that action, stating some of that money is committed, and that. about 2 1/2 million is not. corrrnit, ted. Mr. Hall suggested using some of the F & J and IBM funds for the Animal Shelter and Strickland Drainage projects. Mr. Hall stated that if the Strickland drainage ditch is not repaired properly we will continue to have problems and spend money yearly. Mayor Manning asked for a poll of council to see who is in favor of that project this year. Four Council are in favor, Manning, Marks, Gomez and Lynch. Councilman Alianell said he is in favor of the project but wants to be sure it. is the right solution. Councilman Burchard said he is not sure the City should spend that mu: ch money so citizens' back yards look nice. 9:10 p.m. recess 3 9:25 p.m, reconvene Mayor Manning said he feels staff has done a superb job of carrying out the Council's requests to cut the budget and if it can be left as is, with no tax increase, when personnel and capitals are added, he is happy. Mr. Hall then went over the Capita] Requests outlining his suggested cuts in the various departments as follows: GENERAL FUND GENERAL ADMINISTRATION Requests Cut, Retain Amount 2 Coffee Pots x $ 100.00 Office Enclosure x $1800.00- Recommended new total $ 100.00 MUNICIPAL COURT Typewriter x $ 490.00 Lateral File x $ 450.00 Total $ 940.00 PARKS AND RECREATION Copier x $ 800.00 Telephone x $ 315.00 18' Ladder x $ 850.00 Racquetball panels x $14,500.00- Katz Drag x $ 725.00 Truck Radio x $ 600.00 Weedeater x $ 400.00 Recommended new total $ 3,690.00 AQUATIC PARK Trash Receptacles x $ 550.00 Picnic Tables x $ 450.00 Sand for Volleyball x $ 500.00- Dry Decking x $1300.00 Replaster Pools x $6500.00 Recommended new total $8800.00 INSPECTIONS Chair x $ 150.00 4 O087b,s Survey Equipment x $ 650.00 35rrm Camera x $ 250.00 Wall Partitions x $ 900.00 Reconrnended new total $ 650.00 FIRE DEPARTMENT 600 ft. hose x $1176.00 Protective Hoods x $1008.00 Gloves x $1764.00 Hydraulic Ram x $2140.00 Warning Lights x $ 260.00 Got x $1538.00 Got. fastener x $ 229.00 Salvage Covers x $ 875.00- Nozzles x $1840.00 Adapters x $ 216.00 Breat. hing Apparatus x $1638.00 Recommended new tot. al $11,809.00 POLICE DEPARTMENT Soft Body Armor x $6750.00 Motor Vehicles(cut to 4) x $60,000.00 Standard VCR x $1500.00 Car Barriers x $2880.00 An. Control Items x $1617.00 An. Control Portable Radio x $1750.00 Overhead lighting x $2250.00 Flashlight Chargers x $ 441.00 Facsimile Machine x $1000.00 Mobile Radio x $ 750.00 File Cabinet x $ 300.00 Vacuum Cleaner x $ 125.00 Emergency Lights x $1100.00 Recommended new Total $80,038.00 LIBRARY Acoustical Panels x $2000.00- Electronic Counter x $ 250.00 Book Trucks x $ 350.00 Overhead Projector x $ 450.00 Recommended new t. otal $1050.00 PUBLIC WORKS Tamper x $2600,00 5 00375 Arrow Board(Cut, amount) x $ 400.00 i Ton pick-up x $19.090.00 Drainage Mower x $3200.00 Welder x $ 970.00- Recommended new total $24,290.00 General Fund t. otal with cut. s $135,000.00 approx. UTILITY FUND UTILITY ADMINISTRATION Print~er Cover x $ 400.00 Mini Blinds x $ 300.00 Calculator x $ 150.00 Copier (Cut. Amount from $5000) x $2000.00 Recommended new t. ot. al $2850.00 WASTEWATER Dechlorination(amount cut from $75,000) $8000.00 Air Packs x $2500.00 Magnifier Lamp x $ 185.00 Sludge Truck x $38,000.00 Mult, ime~er x $ 300.00 Dial Indicator x $ 500.00 Glassware Washer x $ 450.00 Spect, rophot, ometer x $1350.00 Ion Electrode x $ 375.00 Cable Locator x $1000.00 Recommended new tot. al $52,660.00 WATER DEPARTMENT Repair Kit. x $1200.00 3/4 ton pick up x $14,600.00 Displacement Pump x $ 625.00 Leak Detector x $2500.00 Total $18,925.00 VEHICLE MAINTENANCE Ball Joint Press x $ 350.00 Timing and ~MP Indicat~or x $ 550.00 Multimeter x $ 530.00 Volt. age & Load Tester x $1350.00 Anti-Freeze Recycling System x $2850.00 Partes Washing machine x $ 750.00 6 003750 Twin Post Lift x $8100.00 Recommended new total $6300.00 Utility Fund total with cuts $80,345.00 approx After a brief discussion all Council agreed to retain the Survey Equipment back into t. he Inspections Department and the vacuum cleaner back into t. he police department. Councilman Gomez questioned t. he cut of the enclosure for the Administrative Secretary. There followed a brief discussion regarding the enclosure. A poll of the Council resulted in t, he approval of the enclosure in this year~s budget wit, h the following Councilmembers being in favor; Lynch, Alianell, Withers, Gomez and Manning. New total for Capital Expenditures is approximately $213,000.00. 10:14 p.m. 2. CLOSED DOOR AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO-WIT A. BUDGET PROPOSALS 11:01 p.m. After reconvening in open session, Mayor Manning restated the Capital Projects to be considered next year, by using non- committed funds as follows: 1. Animal Shelter 2. Strickland Drainage Ditch 3. Paint Above Ground Storage Tank Councilman Burchard recorrrnend using the overage in the Utilit, y Fund for some of these projects and Mr. Hall said we should not take that fund down to zero. Councilman Marks agreed with using the non-committed funds. Mayor Manning said if we later find that there is money in the Utility Fund for Strickland Drainage then budget can be amended. There was a discussion regarding building the animal shelter in stages over the next 3 years. All agreed except, Councilman Burchard. The Council directed an item to be placed on the September agenda to finish work on t, he budget and directed an agenda to be posted for September 19 if there is more work needed. A joint session will be held on September 24 with the City Council of Little Elm, Texas. This session will occur after the Council meets to adopt the budget and set the tax rate. With no further business to address, Councilman Burchard moved to adjourn the meeting, Councilman Gomez seconded and the Mayor Manning adjourned t, he meeting at 11:15 p.m. AP~.VE D: .--. ATTEST: Patt, i A. Hicks, City Secretary [ SEAL ]