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HomeMy WebLinkAbout09/05/1990 City Council3 7 3 () MINUTES OF THE CITY CO'JNCIL MEETING HELD ON SEPTEMBER 5, 1990 The Work Session of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 5th day of September, 1990 at City Hall with the following Council roll call: William W.Manning, Mayor Present Steve Withers, Councilman Present, Mike Alianell, Councilman Present, Rob Burchard, Councilman Present, Lou Gomez, Councilman Present, Joel Marks, Councilman Present and with six present., a quorum was established and the following items were addressed: 1. REVIEW OF THE PROPOSED MUNICIPAL BUDGET FY 1990/91 CAPITAL EXPENDITURES Bill Hall reminded the Council this is the second round on Capital Requests, noting the first was all requests from the departments. Mr. Hall said he had asked the staff to review their requests and list them in priority order. Mr. Hall then proceeded to go over the requests by department,, making suggested cut:s, as follows: GENERAL ADMINISTRATION Recommended Cut. - 2 coffee pots and FAX machine. Brief discussion regarding the necessity of a FAX machine and Mr. Hall advised if only one to be purchased, it, should be placed in t, he police department and all staff could use it,. All agreed. Recommended Cut - Glass enclosure for Administrative Secretary office. Council agreed to wait, on final decision. PERSONNEL Capital requests were canceled since no new person is now required. Bill Hall explained a court employee is now splitting her time between Court and Personnel. All agreed t, his is a good idea. COURT Recommended leave as is; a typewriter and a lateral file cabinet. All agreed. 00373 PARK AND RECREATION Councilman Gomez stated he is generally in favor of purchases that protect the integrity of the structure, but, not in favor of purchases which only enhance the Center, noting, he is not sure we can afford that, luxury. Mayor Manning asked about copy machines and a copy center. Mr. Hall said that's a good idea, but there is no space for such a center. Councilman Gomez said that is too much money for a copier. Mr. Hall suggested a smaller copier and all agree to cut the amount asked for to $800.00 After a brief discussion regarding radios, it was agreed the truck radio would be approved and the remote and hand held radio would be cut. Racquetball Court floor and paneling. Council discussed feasibility of the project,, warranty, expense and alternatives, all agreeing to this only if assured it will fix the problem and there is a good warranty on the work. After this discussion Council agreed to take a 10 minute recess to walk over to the Rec Center and look at the courts first hand. 7:50 p.m. - recess 8:00 p.m. - reconvene All agreed to approve the whole expenditure for walls and floors provided it is a permanent fix, Council agreed to approve the ladder and agreed to cuts of the Dethatcher, fitness cycle and batters box. It, was also agreed to approve the Katz drag, telephone and weedeater. AQUATIC PARK Council agreed to cut, the request for the mower and wooden sun decks, and all other requests were approved. INSPECTIONS Council agreed that all requests for computers would be put, on hold until a review of all systems in the city could be made and needs assessed. After a brief discussion, Council agreed to approve the 35mm camera but. not the VCR. Other requests, including the wall partitions, office chair and survey equipment were approved. FIRE DEPARTMENT It was agreed that all items are necessary. POLICE DEPARTMENT Soft Body Armor was approved. As for vehicles, Mr. Hall 00373t said he has some proposals to bring up regarding this area. All agreed to wait, for the final decision. .-~ The video Recording in the jail area was cut to $1500.00. Council agreed to approve the police car barriers, light, bars for Sergeants' vehicles, flashlight, chargers, animal control equipment, portable radio, and vacuum. The FAX machine was cut. from $1800.00 to $1000.00 and the mobile telephones, mobile radio and VCR for Changers and outside jail door were cut.. LIBRARY Council agreed to the acoustical panels for now, as well as the book trucks, the electronic counter and the overhead projector. Cut from these requests were the public access catalog workstations, forms burster, lettering/signage system, and an opaque projector. PUBLIC WORKS After a lengthy discussion regarding the need for an arrow board, Council agreed to purchase but to cut to $800.00 Mr. Hall recommended cutting proposal 2b and approving 2a, a replacement truck. All agreed. It was also agreed to approve the tamper and drainage mower, but. to cut the brush chipper, dozer and welder. UTILITY ADMINISTRATION All agreed to go with the post card system of billing and to strike the inserter. After a brief discussion regarding copiers and the alternatives, Council agreed to cut the amount to be approved to $5000.00 for $7500.00. The calculator and mini- blinds were approved while all other requests were cut.. The acoustical printer cover was cut to $400.00. TAX DEPARTMENT A computer is the only request, which will be considered at a later date. WASTEWATER AND WATER Council agreed that all the items are necessary and there would be no cuts. VEHICLE MAINTENANCE All approved with exception of t. he computer. 10:00 p.m. 00378 - 2. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO-WIT: A. PROPOSED MUNICIPAL BUDGET FY 1990/.91 After reconvening in open session, and with no business to address regarding the closed door session Mayor Manning called another budget, work session for Sept. ember 12, 1990 at 7:00 p.m. t.o go over the capital t. otals and personnel requests. With no further business to address Councilman Alianell moved to adjourn and Councilman Gomez seconded the motion which carried with all members voting Aye. Mayor Manning adjourned the meeting at 12:07 a.m. APPROVED: '_ 1 lam W.-M. an~ing, Mayor~ ATTEST: Patti A. Hicks, City Secretary [SEAL]