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Home My WebLink About08/07/1990 City Council00368a MINUTES OF THE CITY COUNCIL MEETING HELD ON AUGUST 7, 1990 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 7th day of August, 1990 at City Hall with the following Council roll call: Don Amick, Mayor Present. Bill Manning, Councilman Absent Steve Withers, Councilman Present. Mike Alianell, Councilman Present Rob Burchard, Councilman Present Lou Gomez, Councilman Absent Joel Marks, Councilman Present(Arrived 7:10) and with four present, a quorum was established and the following items were addressed: 1. REVIEW OF PROPOSED CAPITAL EXPENDITURES FOR THE 1990/91 MUNICIPAL BUDGET The Council addressed capital expenditures for the year 1990/91. General discussions were held regarding several items and Department. Heads fielded questions as follows: General Administration General discussion regarding the need of a facsimile machine in administration and the police department. It was generally agreed that only one would be absolutely necessary and should be in the police department due to the nature of their use of the machine. 7:10 p.m. - Councilman Marks arrived Parks and Recreation Sylvia Brantley explained the request for a portable radio and one remote, stating a radio would be helpful to the gate attendant at Stewarts Creek Park, since there is no phone in the gate house. Ms. Brantley also stated that the copier currently in use at the Rec. Center is barely operating and even though the copier at City Hall can be used, there is most often no access to it after 5:00 p.m. Ms. Brantley also noted that there are only 4 phones now, and there are more than four persons who need access to a phone. Pam Nelson addressed t. he requests for the racquetball court, noting that the condition of the courts is deplorable, with plaster falling off the walls. There was a lengthy discussion regarding the life of the materials recommended, options, revenues and costs. 2 003680 It was noted that the scoreboards for the softball fields are not necessary but would make the fields nicer. Aquatic Park Elise Knox fielded questions regarding the dry decking, wood decks,and tractor. There was a discussion regarding the berm in front of the pool and it was generally agreed it should be flattened for ease in maintenance. Councilman Marks noted that he is not very pleased with the appearance of the entire city facilities, going on to say we should all work to show pride in our city facilities. Police Department Acting Chief Mike Carroll addressed the following items and answered questions from the Council: Soft body armor - These are Type 2A rated bullet proof vests and the manufacturer, Dupont, recommends replacing vests after 5 years due to natural deterioration. The vests currently in the department have passed that time frame. Six police vehicles - Captain Carroll reminded the council that. last year 5 vehicles had been asked for and not received and now the department needs one more, noting the old vehicles will be recycled through other departments. VCR - Jail - this will monitor the jail with a time lapsed video tape, documenting the care of prisoners and also time of book-in. Facsimile Machine - Councilman Marks said this as well as other items in other departments can be purchased at lower prices than projected in these requests. Captain Carroll noted that this particular machine will print a picture and a teletype and most others will not. First Aid Kits - Mr. Hall said this item will be included in all departments~ budgets this year. Portable Radio for Animal Control - Currently there is not and if the officer is out of the truck there is no cormaunicat, ion, causing an unsafe situation. Video Cameras - for outside security and the council chambers. This is the last of a project begun when city staff moved into the complex. Councilman Withers questioned the take home car policy asking if it is standard for there to be a shotgun in each 008650 vehicles. Captain Carroll said the shotguns are taken per shift, noting that some officers use their personal shotgun, which has been approved for use by the department. '-" Councilman Withers also asked about an intoxilyzer machine. Mr. Hall said that 6 officers are to be sent to intoxilyzer school this fall, going on to say a machine is about $12,000 plus the cost of a technical supervisor and maintenance. Mr. Hall said we can possibly enter into an agreement with Lewisville to use their machine and technical supervisor. There was a lengthy discussion regarding costs involved and the return, man-hours saved by having our own machine versus having to go out of town and take officers off the street. There was also mention of a cost sharing project with Frisco and Little Elm. Councilman Burchard asked for statistics on D.W.I. arrests and Public Intox. arrests, Personnel - No questions. Utility Administration - Jackie Carroll explained the need for a mail inserter, noting that if the city changed to a post card billing system, that would eliminate t. he need for the inserter and envelopes, as well as decrease cost of postage. A lengthy discussion followed regarding options for billing, the use of water bills by various groups to advertise activities and the legalities of selling advertising to be placed on the water bills. Ms. Carroll is to check on the various prices. __. Postage Machine this is an upgrade from the one currently being used. Ms. Carroll said the old one will work but a new one would be faster and more efficient. Plexar Telephone System - Mike Russell stated this would make the phone system at the Utility Department much more flexible and proceeded to explain the features of the phone system and its benefits to the City. Library - Joan Sveinsson stated that currently there are not enough computer work stations for all the personnel who need to use one. She also said the Catalog Work Station requested would eliminate the manual catalog system. Ms. Sveinsson also said there are a number of signs and advertisements needed by the Library and this machine would allow them to produce them in- house. Ms. Sveinsson said an irrigation system, books and copier need to be added to her capital requests. Vehicle Maintenance - Mr. Don Owens said the twin post life requested is not critical, but it. would speed up operations. There was a brief discussion regarding the work load in Vehicle ._. Maintenance, the type of work that is done. 4 00 69 Tax Department - Kathie Smith advised the Council the requested scanner can be deleted, but did remind them that. this is the third year she has requested a computer for the Tax Department. Councilman Burchard asked about tieing in all t. he computers in t~he various city departments. There followed a general discussion regarding computers. 2. OTHER ITEMS OF INTEREST Bob van Til informed the council of t. he Rental Rehab Program offered by the Statue, stat~ing it would help low income resident, s to bring their own property up to code by providing half t. he money needed and the city would apply for t~he other half through this program. All council concurred this should be pursued. Bill Hall said he would like to work with an outside consult, ant in hiring a new police chief and that he would like t.o bring back his recommendations for criteria to the Council on August 20 for their approval. Mr. Hall also stated that Act. ing Chief Mike Carroll will be paid salary commensurate to the job retroactive to' July 13, 1990 when he t. ook over. The Council all agreed with that. Mayor Amick said the Water Study Committee will be reactivated and that Joel Marks will now serve on that. committee, going on to say that hopefully, by August 20 the committee will have some answers for the citizens regarding the increase. With no further business to address Councilman Marks moved to adjourn and Councilman Burchard seconded the motion which carried with all members voting Aye. Mayor Amick adjourned the meeting at 10:20 p.m APPROVED: Steve' Withers, Mayor Pro-rem ATTEST: Patti A. Hicks, City Secretary [SEAL]