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Home My WebLink About06/14/1990 City Council00363a MINUTES OF THE CITY COUNCIL MEETING HELD ON JUNE 16, 1990 The Special Session of the City Council of the City of The Colony, Texas was called to order at 8:30 a.m. on the 16th day of June, 1990 at the Grapevine Concourse, Fairway Drive, Grapevine, Texas with the following Council roll call: Don Amick, Mayor Present Bill Manning, Councilman Present Steve Withers, Councilman Present Mike Alianell, Councilman Absent(Arrived 9:15 a.m.) Rob Burchard, Councilman Present Lou Gomez, Councilman Present Joel Marks, Councilman Present and with six present, a quorum was established. The following members of Staff were present: Administration - Bill Hall, City Manager, Bob van Til, Administrative Staff Planner City Secretary - Patti Hicks Personnel - Katherine Martinez Police Department - N.C. Ristagno, Chief Fire Department - Van Morrison, Chief; Dave Wallace, Caption Volunteer Fire Department - Mike Henegar, Assistant Chief Tax Department - Kathie Smith Parks & Recreation/Aquatic Park - Pam Nelson Municipal Court - Patti Ristagno Library - Joan Sveinsson Inspections - David Rolbiecki, Building Official; Linn Dixon Finance Department - James England Utility Administration - Jackie Carroll Public Works - Ken Leverich Water Department - David Yordy Wastewater Department - Kenneth Huffman and Jim Leighton 1. CALL TO ORDER Mayor Amick called the meeting to order at 8:30 a.m., stating the purpose of the meeting will be to give the Councilmembers a brief overview of each department represented. 2. STAFF PRESENTATIONS A brief present at ion was given by each department representative, beginning with Personnel. Ms. Martinez explained how this department has grown since it's beginning 4 years ago and its primary function. Ms. Martinez then fielded questions from the Council. Chief Ristagno gave the current number of personnel in the Police Department and how they are broken down into divisions and then highlighted the 89/90 activity. Chief Ristagno then fielded 00363 questions from the Council. Van Morrison, Fire Chief introduced Mike Henegar, Assistant Volunteer Fire Chief and Captain Dave Wallace after which he covered training, education, equipment and activity of the Department. Chief Morrison and Assistant Chief Henegar then fielded questions from the Council. The Tax Department presentation, given by Kathie Smith, outlined personnel, responsibilities of the department, collection of taxes, and the process of setting the tax rate. Ms. Smith then fielded questions from the Council. Patti Ristagno, Court Clerk, covered the process of warrant service, court procedures, day court and its benefits, and the 40% increase in revenue through May. Ms. Ristagno then fielded questions from the Council. At 9:30 a.m. a break was called, the session was reconvened at. 10:00a.m. Pam Nelson representing Parks and Recreation and the Aquatic Park, outlined the number of personnel, and the various programs offered by or sponsored by the P & R Department and the Aquatic Park. Ms. Nelson also gave a brief history of the department since its inception in 1980. Ms. Nelson then fielded questions from the Council. Joan Sveinsson, Library Director, gave a brief history of the Library, and then covered the purpose of the library. Ms. Sveinsson went over the selection procedures, various divisions of the library and their responsibilities. Ms. Sveinsson then fielded questions from the Council. David Rolbiecki, Building Official, representing the Inspections Department gave the Council a handout (see Attachment "A"), then covered that information, highlighting the various aspects of the Inspections Department. Mr. Rolbiecki then fielded questions from the Council. Ken Leverich stated the Public Works Department is responsible for sidewalks, streets, gutters, curbs,, trash, mowing 15 parks, rough cut areas and medians. He then covered personnel and equipment in the department. Mr. Leverich then fielded questions from the Council. David Yordy of the Water Department outlined the purpose of the department, and the equipment and personnel in the department. Mr. Yordy then fielded questions from the Council. Kenneth Huffman said the wastewater department treats wastewater and is monitored by the Texas Water Commission and the Texas Department of Health. Mr. Huffman then fielded questions from the Council. The Finance Director, James England gave the Council a handout (See attachment "B"), which he then covered, highlighting the 88/89 Audit, the Local Government Investment Pool, the computer program for Finance and the Investment Schedule. Mr. England then fielded questions from the Council. Jackie Carroll stated that Utility Administration handles water billing, sets up new accounts, and handles complaints. She then noted some accomplishments within the past year. Ms. 3 00363a Carroll then fielded questions from the Council. Due to the late hour, Mayor Amick said that General Administration and the City Secretary would not give presentations. Councilman Alianell moved to adjourn the meeting and Councilman Marks seconded the motion which carried with all members voting Aye. Mayor Amick adjourned the meeting at 12:05 p.m. Those present then enjoyed a pleasant lunch. APPROVED: Don AmUck, ATTEST: Patti ^, Hicks, City Secretary [SEALI 4 00363,~ ATTACHMENT "A" Inspections Department Task Organization Operations Manager Director of Public Works Vehicle INSPECTIONS [ i I Maintenance DEPARTMENT Department Public Water Wastwater Works Department Department Building Official Department Secretary Building Electrical Housing Code Records Heal th Inspector Inspector Inspector Enforcement Clerk Directc Officer MAJOR OBJECTIVES Enforcement of The Colony Codes and Ordinances for the protection of life, health and property, provision for the well-being of citizens, and the orderly growth of the City. ENFORCEMENT OF THESE CODES BY: A. Building: 1. Building inspection - 1988 UBC 2. Electrictal inspection - 1990 NEC (and in some cases the 1980 Uniform Fire Code) 3. Plumbing inspection - 1988 UPC 4. Mechanical inspection - 1988 UMC B. Housing: 1. Certificate of Occupancy inspections - Article IV, Chapter 6, The Colony Minimum Housing Code 2. Rental Property (Residential) - Article V, Chapter 6, Single-Family Residence Licensing (The Colony Code). C. Code Enforcement 1. Signs - Article II, Chapter 6, The Colony Code 2. Fences - Article III, Chapter 6, The Colony Code 3. Junked Vehicles - Article II, Chapter 10, Abandoned, Lost or Junked Property 4. Weeds, Trash and Rubbish - Article V, Chapter 10, The Colony Code Exceptions to these codes determined by: Board of Adjustments and Appeals D. Health Director 1. Health inspections: Chapter 10, The Colony Code - Food service establishments (permanent and temporary) - Retail food stores - Convenience stores - Mobile vendors - School cafeterias - Day care centers (including home day care) - Foster care homes - On-site sewerage facilities - Complaints on foodborne and waterborne diseases 2. Health administration - Plan review on food establishments and day care centers - Develop and implement new programs (such as Food Service Operator Certification Course) - Develop and interpret Health codes TYPICAL BUILDING PROCESS Site plan approved by City Council Pay Impact Fee at Water Department ^pply for Building Permit a. First, conduct a plan review. ^ fee is required based on 65% cost of Building Permit Fee (see c). b. Plans approved by Building Inspector c. Issue Building Permit. ^ fee is required, based on total valuation per Table 3^ of the UBC. Construction of Building a. Foundation inspection b' Rough-in framing, plumbing, HV^C, electrical inspections c. Final inspection Issue Certificate of Occupancy TYPICAL PROCESS FOR CERTIFICATE OF OCCUPANCY (other than new construction) 1. Schedule appointment for C.0. inspection - payment required before inspection is performed - Water and utilities must be turned on before inspection is performed ~ 2, Conduct Certificate of Occupancy inspection IF Inspection Passes ~ ~ Inspection Fails 3. Issue Certificate of 3. Ten working days Occupancy to fix problem 4. Conduct reinspection 5. Issue Certificate of Occupancy BUILDING PERMITS (31 May 1990) This Month Year To Date Total 1989 Fox & Jacobs 13 134 165 Other (add-ons, 145 945 1518 alterations, fences, pools, carports) OTHER ACTIVITIES (31 May 1990) Housing This Month Year-To-Date Total 1989 Certificate of 188 1360 2197 Occupancy Inspection Health Health Permits 47 336 467 Code Enforcement Sign impounds 110 868 1860 Complaints 114 391 523 Notices 110 2316 1677 Citations 9 204 204 Other Single Family 70 427 512 Residence License Renewals 003642 ATTACHMENT "B" 6 FINANCE DEPARTMENT MAJOR ACCOMPLISHMENTS JAMES R. ENGLAND DIRECTOR 1988-89 ANNUAL AUDIT 1. Audit Cover 2. Transmittal Letter 3. Auditors' Letter 4. Organizational Chart 5. Statistical Section A. Tables (14) B. Miscellaneous Statistics 6. Certificate of Achievement for Excellence in Financial Reporting Awarded by Government Finance Officers of United States and Canada -1- Deloitte& Touche 801 Cherry Street, Suite 2340 Metro: 654-2777 Fort Worth, Texas 7610,2-6801 Telephone: (817) 336-2531 Honorable City Council December 8, 1989 City of The Colony, Texas 5151 N. Colony Blvd. The Colony, Texas 75056 To the Mayor, Members of the City Council and the City Manager: In planning and performing our audit of the general purpose financial statements of the City of The Colony for the year ended September 30, 1989, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing an opinion on the general purpose financial statements and not to provide assurance on the internal control structure. Such consideration would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may .occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. However, we noted no matters involvin8 the internal control structure and its operation that we consider to be material weaknesses as defined above. A description of the responsibility of management for establishing and maintaining the internal control structure, and the objectives of and inherent limitations in such a structure, is set forth in the attached Appendix, and should be read in conjunction with this letter. We did note other matters related to the internal control structure and certain administrative and operating matters. These recommendations resulted from our observations made in connection with our audit of the City's general purpose financial statements for the year ended September 30, 1989. CITY OF THE COLONY ORGANIZATIONAL CHART 1988-89 FISCAL YEAR CITIZENS OF THE COL ONY I CITY COUNCIL , ' I S ECR ETARY MANAGER ATTORNEY I MUNICIPAL I ADMINISTRATIVE BOARDS ond I CDURT JUDGE ASSISTANT COMMISSIONERS D'REC'rOR 1 l PERSONNEL I i F'RE PO,,CE of FINANCE DIRECTOR CHIEF CHIEF i I UTILITY TAX OFFICE ASSESSOR MANAGER I PARKS I~ RECREA- J I oPERATIONS] J LIBRARY I MUNICIPAL COURT J TION SUPERVISOR MANAGER , DIRECTOR ADMINISTRATOR I I I OFFICIAL DIRECTOR SUPERVISOR I !., WATER DEPT WASTEWATER DEPT SUPERVISOR SUPERVISOR -3- ~I.TY OF THE C. OLONY. TEXAS Table of Contents (continued) September 30, 1989 STATISTICAL SECTION (UNAUDITED) Table Page 1 General Government Expenditures by Function - Last Ten Fiscal Years 42-43 2 General Revenues by Source - Last Ten Fiscal Years 44-45 3 Property Tax Levies and Collections - Last Ten Fiscal Years 46-47 4 Assessed and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years 48-49 5 Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years 50 6 Computation of Legal Debt Margin 51 7 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt per Capita 52-53 8 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures 54 9 Computation of Direct and Overlapping Debt 55 10 Revenue Bond Coverage - Last Ten Fiscal Years 56-57 11 Demographic Statistics 58 12 Property Value, Construction and Bank Deposits - Last Ten Fiscal Years 59 13 Principal Taxpayers 60 14 Miscellaneous Statistical Data 61-62 -4- CITY OF THE COLONY~ TEXAS TABLE 14 SCELLANEOUS STATISTICAL DATA ~TEMBER 30~ 1989 (UNAUDITED) Organization: Date of Incorporation January 24, 1977 Date Present Charter Adopted January 22, 1979 Form of Government Council - Manager Area: 12.1 square miles Miles of Streets: Paved 112 Linear Miles Unpaved 10 Linear Miles Elections: 1985 1986 1987 1988 1989 Registered voters: 8,180 7,001 7,633 8,393 8,617 Votes cast in: Last general election 349 2,996 2,432 6,083 1,348 Last municipal election 1,289 627 868 617 1,155 Percentage of registered voters voting in: Last general election 4 42 31 72 15 Last municipal election 15 8 11 7 13 feet Lights: .657 Fire Protection: Number of Full-Time Fire Personnel 12 Number of Volunteers 36 Number of Stations 3 Number of Engine Companies 1 Number of Ambulance Companies 1 Number of Reserve Engines 1 Number of Reserve Ambulances 2 Police Protection: Number of Full. Time Officers 23 Number of Reserve Officers 6 Number of Civilian Personnel 11 Number of Violations (citations) 3,481 Number of Jail Facilities 1 Number of Police Vehicles 25 Municipal Water Department: Number of Consumers 6,844 Average Daily Consumption 2.286 MGD Miles of Water Mains 64.6 Number of Fire Hydrants 369 Number of Gallons Pumps 853,876,900 Number of Gallons Billed to Customers 753,026,000 --5-- CITY OF THE COLONYt TEXAS TABLE 14 (Continued) MISC~T.TANEOUS STATISTICAL DATA SEPTEMMER 30~ 1989 (UNAUDITED) Municipal Sewerage Plant: Number of Consumers 6,675 Miles of Sanitary Sewer Mains 59.5 2.5 MG Plant capacity ... Average Daily Influent 1.819 MG Average Daily Effluent 1.521 MG Parks and Recreation: Number of Parks 18 Number of Acres 530 Number of Playgrounds 9 Number of Swimming Pools 2 Number of Tennis Courts 2 Number of Lighted Baseball Fields 4 Number of Lighted Soccer Fields 3 Number of Soccer Fields Without Lights 3 Number of Large Recreation Centers 1 Municipal Court: Number of Court Cases 3,363 Number of Jury Trials 9 Number of Warrants Issued 707 Municipal Library: Number of Libraries 1 Number of Books 21,675 Number of Video Resources 70 Number of Audio Resources 420 Number of Full-Time Employees 3 Number of Part-Time Employees 5 Number of Volunteers 13 Number of Periodical Volumes 547 Number of Microfiche/Film 8,618 Education (Lewisville Independent School District): Number of High Schools 1 Number of Middle Schools 2 Number of Elementary Schools 4 Number of Students (last ten years): 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 2,964 3,362 3,366 3,870 4,140 4,264 4,369 4,910 5,262 5,200 Number of Teachers and other professional personnel 365 Number of other personnel 177 Total School Enrollment 5,200 -6- Government Finance Officers of The United States and Canada CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING -7- LOCAL GOVERNMENT INVESTMENT POOL Initial participating governments: 1. North Central Texas Council of Governments 2. Irving 3. Grand Prairie 4. McKinney 5. Plano 6. Addison 7. Victoria 8. Carrollton 9. Arlington 10. The Colony -8- Local Government Investment Fund for Texas Local Government Investment Fund for Texas Month--end net assets were $75,820,301.93. YIELD HISTORY Average Annualized Net Yields Current Month's As of May 31, 1990 Annuali:,ed 1-day Net yields 7.-day: 8.35% May 1990 30-day: 8.38% 1 8.40% 2 8.40% 3 8.40% 4 8.43% Average Annualized 5 8.43 % Monflfly Net Yields 6 8.40% 7 8.40% 1990 8 8.36% 9 8.40% January 8.25% 10 8.40% February 8.31% 11 8.43% March 8.39% 12 8.40% April 8.45% 13 8.43% May 8.38% 14 8.36% June -.--% 15 8.40% July --.-% 16 8.40% August -.--% 17 8.40% September -.--% 18 8.36% October -.--% 19 8.40% Novermber -.--% 20 8.40% December -.--% 21 8.36% 22 8.36% 1990 year to Date Average 23 8.36% Annualized Net Yield: 8.36 24 8.36% 25 8.36% 26 8.36% 27 8.36% 28 8.32% 29 8.36% 30 8.36% 31 8.32% Yields will fluctuate and past performance Is no Indication of future results. Not mJtboflzed for distribution unless p~eceded or accompanied by the Fund's current Investment circular. · Since lhe Fund's ooenmencement of operation (January 30, lgg0) the Fund*s Advisor has been voluntaflly walvlng ail or a portion of the Advisory and Sen/Ice fee (.45%). RO. Box 660308 · Mail Zone ZR5 · Dallas, TX 75266-0308 C/O Fidelity Distributors Corporalion, Fidelity Investmenls Soulhwesl, 400 Las Colinas Blvd., Irving, Texas 75039