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HomeMy WebLinkAbout06/04/1990 City Council 00362 MINUTES OF THE CITY CO~JNCILMEETING HELD ON JUNE 4, 1990 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7':30 p.m. on the 4th day of June, 1990 at City Hall with the following Council roll call: Don Amick, Mayor Present Bill Manning, Councilman Present Steve Withers, Councilman Present Mike Alianell, Councilman Present Rob Burchard, Councilman Present Dick Weaver, Councilman Present Joel Marks, Councilman Present and with seven present, a quorum was established and the following items were addressed: 1. ADMINISTER OATH OF OFFICE TO COUNCILMEN PLACE 5 AND PLACE 6 Mayor Amick administered the Oath of Office to Lou Gomez, Councilman Place 5 and Joel Marks, Councilman Place 6. Councilman Gomez took his place on the dais and Mr. Weaver congratulated Councilman Gomez as he gave up his seat. 2. PLEDGE OF ALLEGIANCE Mayor Amick led the Council and audience in the Pledge of Allegiance to the flag of the United States of America. CITIZEN INPUT Ken Wood, 5000 N. Colony Blvd. said he is aware of the tight budget and urged the Council to remember to provide services citizens cannot provide themselves and that they need to determine if the item is a "must" or a "Nice to have". Mr. Wood said he knew it would not be easy and said the Council should listen to what department heads say, he gave some suggestions on how to prioritize and told them to be careful. Dick Weaver, 4940 Hackney, spoke regarding the upcoming budget, noting that all Council is familiar with how much money the city doesn't have and said the Council should change the method of approach to the budget, going on to say the City Manager has the responsibility to make cuts this year before the Council reviews the budget. Mr. Weaver said the Council should mandate that Mr. Hall cut a minimum of 5%. Mr. Weaver then referenced a letter he had sent to each Council regarding committees, stating he thinks councilmen should be able to delegate to which committee they wish and suggested reviewing 4 times a year and if nothing has been done, then dissolve the corrmittee. Richard McCarthy, 7121 Galloway Ct., stated he addressed the Council 2 months ago during citizen input regarding a culvert ~ between his house and his neighbor's. Mr. McCarthy said he was told something would be done in two weeks and nothing has been done in two months. Mayor Amick apologized and stated the City Manager would check into t. he situation and get back to him in 1 to 1 1/2 weeks. Jerry Wise, 5269 Rajah Rd., addressed the Council regarding the recent election, stating that it appears the bad feelings are not over and began to state complaints against Councilman Marks. Mayor Amick called Mr. Wise out of order and stated that. this is not the proper forum for such complaints. 5. PRESENTATION OF EMPLOYEE AWARDS Katherine Martinez and Mayor Amick handed out employee awards for service to the city. Of the thirteen employees to receive awards, three were present; Kay Corrales - 3 year pin, Barbara Markham - 2 year certificate and Becky McCarthy - 5 year pin. 6. CONSENT AGENDA A. CONSIDERATION OF APPROVAL OF MINUTES OF THE COUNCIL MEETINGS HELD MAY 7, 14 AND 21, 1990 Councilman Marks questioned the May 7, 1990 minut, es regarding.the discussion concerning the Round-up Program. Councilman Alianell moved to table the minutes of May 7, until the June 18 meeting, so the City Secretary can review the tape for any pertinent information that may have been left out. Councilman Burchard seconded the motion, which carried witch a unanimous roll call vote. Councilman Manning then moved to approve the minutes of May 14 and. 21 as written and Councilman Alianell seconded the motion, which carried with a unanimous roll call vote. B. CONSIDERATION OF APPROVAL OF COUNCIL EXPENDITURES Councilman Manning moved to approve the Council Expenditures in the amount of $21.00 and Councilman Alianell seconded the. motion which carried with a unanimous roll call vote. C. CONSIDERATION OF APPROVAL OF PAYMENT FOR OUTSTANDING LEGAL FEES - HAWKS LITIGATION Bill Hall explained the background of this case regarding a suit between the City of Eastvale and the Jay Hawks estate, noting t. hat Eastvale won the suit, however the case was appealed by the family and now;after 3 1/2 years Eastvale (now The Colony) __~ did win. Mr. Hall went on to say that there were outstanding legal fees when The Colony took over the case in the amount of $7B00.00, noting that now the case is settled the attorneys fees 00363x need to paid. Councilman Manning moved to approve the payment, of legal fees in the amount of $7263.79 and Councilman Alianell seconded the motion which carried with a unanimous roll call vote. D. CONSIDERATION OF ACCEPTANCE, AWARD OF BIDS FOR THE PURCHASE OF SIGNS AND APPROVAL OF ORDINANCE AUTHORIZING CONTRACT FOR SAME Mr. Hall explained that two bids were received and after a brief discussion, Councilman Marks moved to accept and approve the bids as recommended by staff. Councilman Burchard seconded the motion, which carried with a unanimous roll call vote. 7. CONSIDERATION OF SITE PLAN APPROVAL FOR LAKEWAY BAPTIST CHURCH Mr. Bob van Til reminded Council that Phase 1 for this church had been approved in 1988 and now Phase 2 - 5 are included in the Master Sit. e Plan, so that drainage can be planned for and to expedite future development of the church. Mr van Til said that P & Z recommended approval contingent upon sidewalks being added along Ethridge Dr., and noted that they have been added and that staff does recommend approval. Mayor Amick asked if expansion and site plan will be reviewed to ensure proper drainage to the area homes below this property. Mr van Til said drainage has not been reviewed yet, and that is why all phases have been included on the site plan, noting that staff and engineers will handle that. Mayor Amick said he did not want to approve before drainage is checked. Mr. van Ti l said the drainage plans can be brought t.o Council before construction begins. Councilman Marks asked if any consideration to one way traffic in and out of parking lot had been considered. Rev. Montia Setzler there would only be congestion for a very short period of time (10 minutes) Sunday mornings, noting that N. Colony is 4 lanes and Ethridge soon wil 1 be. After a brief discussion regarding traffic it was a consensus that it should be left as is until such time as the 205 acre tract develops and there is more traffic in the area. Rev. Setzler said that they had looked at drainage also and when the final phase of parking is built there will need to be addi t. iona 1 drainage. Mr. Hall said our engineer and Mr. Peveto will be reviewing and a report can be brought back to Council. Mayor Amick said this would not delay the project. Councilman Manning moved to approve the site plan and Councilman Marks seconded the motion which carried with a unanimous roll call vote. 8. CONSIDERATION OF APPROVAL OF CONSTRUCTION OF LITTLE LEAGUE FOOTBALL FIELDS AT THE UTILITY DEPARTMENT 00363z Bill Hall explained the proposal brought by The Colony Youth Football Association for more playing fields. Mr. Hall said the P & R Board has recommended using the area south of the Ut. ility Dept., which is presently vacant, noting the proposal is for two fields. Mayor Amick asked Ronnie Allen if they would be moving to that area or if this would be additional and would they want lights. Mr. Allen said they would be moving there and lights would be appreciated. Mr. Hall noted if the wastewater plant is expanded, that is the area on which it will and prefer not to install anything permanent such as lights, and that he though there would only daytime games. Pam Nelson representing Park &Rec, said lights are not in the proposal. Larry Johnson said with two field, they can no without lights, but if the group grows, they may need one field with lights. Councilman Gomez asked if P & R had considered how this will effect the neighbors and questioned $20,000.00 for a temporary facility. The traffic flow was discussed with Mayor Amick noting that the games will be played during the day and Bill Hall stating the traffic is not expected to be heavy. Councilman Gomez asked again, how do the people feel. Ronnie Allen said he lives across from the Little League Softball fields and doesn't complain, gong on to say, the kids need a place to play. Councilman Gomez said he is not sure if the P & R Board is addressing the questions of maintaining the parks and fields, going on to say, next year's budget is tight and asked if it is wise to spend this much money at this time. Mayor Amick, said $20,000.00 will not break the bank and reminded all that bond funds cannot be used for upkeep, only for development. Councilman Manning asked about the current fields. Larry Johnson said they play at Bridges Park Sr. League Soft. ball fields, which slope and have sprinkler heads and that these two fields are really needed, and that it would be cost prohibitive to correct the present field to accommodate football. Mayor Amick said it cheaper to build new fields than to allow 2 sports on the same field and maintain it. There was another discussion regarding bond funds, how they can be used, next year's budget needs, etc. Councilman Marks said football has always taken a back seat and is in favor, but wants to be sure it done properly. Councilman Gomez said he agrees with the needs, but P & R needs to get the message before Council reviews; there needs to be foresight beyond one season, need long term planning. Mayor AMick stated P & R Board does not need to get that. message, that they have always made long range plans and he commended them for a job well done. Larry Whit. ed asked why spend money on temporary fields. Mayor Amick explained it would be at least 5 years before the area would be needed and the money would be returned in that. time, noting that the softball fields behind the Municipal Complex are temporary, in that if expansion of this complex is ever needed, that is where it will be. 00368 There followed another discussion regarding parking and traffic, with Mr. Hall noting that a traffic study can not be done until the fields are in. After a lengthy discussion Councilman Alianell moved to expend $24,235.00 in bond funds to construct two football fields south of the Utility Department, and Councilman Withers seconded the motion. There followed another lengthy discussion regarding traffic. Councilman Manning then called the question. All Council voted Aye. The vote was then taken on the motion which carried with a unanimous roll call vote. 9. REVIEW OF RESOLUTION NO. 88-08 PASSED AND APPROVED BY THE COUNCIL MARCH 21, 1988, ESTABLISHING AGENDA PREPARATION PROCEDURES Mayor Amick explained this would be reviewed after each election. There was no discussion and no recorrrnended changes. 10. MAYORAL APPOINTMENT OF COUNCIL COMMITTEES AND ADVISORY BOARD LIAISONS Mayor Amick stated that he had made these appointments and given the list to the City Secretary who would be getting that out to each Councilmember. The Mayor noted he had appointed chairmen and asked the chairmen to call a meeting right away. Mayor Amick added a Crime Stopper committee and appointed Councilman Marks as chairman, stating he could appoint two councilmembers and 2-4 citizens to serve with him. 11. CONSIDERATION OF AMENDING DATE SET FOR COUNCIL RETREAT AS ESTABLISHED BY RESOLUTION 85-12 Mayor Amick explained the date for the retreat is set by Resolution and it takes Council action to change that date. Councilman Alianell moved to approve the change and Councilman Burchard seconded the motion which carried with a unanimous roll call vote. 12. COUNCIL COMMITTEE REPORTS (OPTIONAL) There were none. 4. ELECTION OF MAYOR PRO-TEM Mayor Amick opened the floor for nominations. Councilman Alianell nominated Councilman Steve Withers. Councilman Gomez nominated Councilman Joel Marks. Mayor Amick said the vote would be by secret ballot. Each Councilman wrote his choice on a piece of paper. The ballots were turned in to the City Manager and City Secretary who counted the votes. Councilman Withers received 4 votes and Councilman Marks received 3 votes. Mayor Amick declared Councilman Steve Withers Mayor Pro-tem. 13. CITY MANAGER'S REPORT 00363u 1. FM 423 - contract for widening from Winn Dixie to the bridge is to be let in late 1990 and construction to begin in Spring 1991. 2. The Colony Cougar Football Program advertisement is due and if the Council wants their names in the program next fall, t~he cost will be $17.20 each. At this time, Councilman Marks asked if the Mayor could vote for Mayor Pro-rem and Mayor Amick said he can. Mayor Amick advised the Council he has asked the City Manager to put together figures on an electronic voting system for Council~, and that it will be brought to Council for approval. With no further business to address, Councilman Alianell moved to adjourn and Councilman Withers seconded the motion, which carried with all members voting Aye. Mayor Amick adjourned the meeting at 10:15 p.m. APPROVED: ATTEST: Patti A. Hicks, City Secretary [SEAL]