HomeMy WebLinkAbout10/09/1989 City Council 00 '!
MINUTES OF THE CITY COUNCIL MEETING
HELD ON
OCTOBER 9, 1989
The Special Session of the City Council of the City of The
Colony, Texas was called to order at 7:00 p.m. on the 9th day of
October, 1989 at City Hall with the following Council roll call :
Don Amick, Mayor Present
Rick Harris , Mayor Pro-tem Absent
Steve Withers , Councilman Present
Mike Alianell , Councilman Present
Steve Glazener , Councilman Present
Dick Weaver, Councilman Present
Joel Marks, Councilman Present
and with six present, a quorum was established and the following
items were addressed:
1 . CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 ,
V.A.C.S. , SECTION 2G, REGARDING PERSONNEL, TO-WIT:
A. INTERVIEW FOR ADVISORY BOARD APPOINTMENTS
Upon convening in open session the Council addressed the
following items:
2. CONSIDERATION OF ANY APPROPRIATE ACTION AS A RESULT OF THE
CLOSED DOOR SESSION
Councilman Marks moved to re-appoint Gene Poole, Roosevelt
Johnson and Gary LaCrone to serve two year terms on the Board of
Adjustment and Appeals. Councilman Alianell seconded the motion
which carried with a unanimous roll call vote.
Councilman Alianell moved to re-appoint Lowell Barton to
serve a two year on the Library Board . Councilman Weaver
seconded the motion which carried with a unanimous roll call
vote.
Councilman Weaver moved to re-appoint Kathy Phillips and Rod
Rodriguez to serve two year terms on the Park and Recreation
Board. Councilman Marks seconded the motion which carried with a
unanimous roll call vote.
Councilman Marks moved to appoint Vincent Bathea and Susan
King to serve two year terms and Mike Stanfield to serve a one
year term to the Park and Recreation Board. Councilman Glazener
seconded the motion which carried with the following vote:
Glazener - Aye, Weaver - Aye, Marks - Aye, Alianell - Abstain,
Withers - Abstain, Amick - Aye
3 . CONSIDERATION OF A RESOLUTION OF THE CITY OF THE COLONY,
TEXAS SUPPORTING THE CONSTRUCTION OF THE STATE HIGHWAY 121
BYPASS
Mayor Amick read the caption of the resolution as follows :
A RESOLUTION OF THE CITY OF THE COLONY , TEXAS
SUPPORTING THE CONSTRUCTION OF THE SH 121 BYPASS
FROM NEAR DENTON CREEK TO FM 423 AND ENCOURAGING
THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC
TRANSPORTATION TO COMPLETE PREPARATION OF RIGHT-
OF-WAY REQUIREMENTS , ACQUIRE RIGHT-OF-WAY AND
CONSTRUCT THE FACILITY
Councilman Glazener moved to approve the resolution as
written and Councilman Alianell seconded the motion. After a
brief discussion, during which Mr. Hall explained the route of
the bypass, the motion carried with a unanimous roll call vote.
00337..
4. CONSIDERATION OF A CHANGE ORDER FOR THE MOWING CONTRACT ON
STEWART CREEK PARK WITH HOLCOMB SERVICES, INC. TO EXTEND THE
CONTRACT FOR 30 DAYS
Councilman Glazener moved to approve the change order and
Councilman Withers seconded the motion which carried with a
unanimous roll call vote.
With no further business to address Councilman Alianell
moved adjourn and Councilman Glazener seconded the motion which
carried with all members voting Aye.
Mayor Amick adjourned the meeting at 9 :35 p.m.
APPROVED:
Don Amick, Mayor'
ATTEST:
/-"' -I /?
Patti A. Hicks, City Secretary
[SEAL]
. ..J4_ i_♦ y ,
ATTACHMENT "A"
MEMORANDUM
TO: MAYOR AMICK & MEMBERS OF THE CITY COUNCIL
FROM: BILL HALL , City Manager
•
RE: TRANSFER OF FUNDS FROM UTILITY FUND TO GENERAL FUND
DATE: 10-02-89
*1,160********Vg************************************************
At a meeting on Monday, October 2 , 1989 , with Councilman Weaver,
he has asked that I prepare a justification for the budgeted
$600 , 000 transfer from the Utility Fund to the General Fund,
Maintenance and Operating Budget .
As a brief background on this item, I would note that this is a
transfer that originated following the consolidation of M. U . D.
and the City, and was initiated to fund those services and
personhel whose responsibilities and costs were dual-shared
between the Utility Fund and the General Fund. Two methods of
reimbursement were considered ; ( 1 ) monthly accounting and
transfer, or (2 ) a programmed budgetary transfer.
As the monthly accounting would have been extremely time
consuming , we had projected an annual transfer . To determine an
amount for transfer , we basically outlined what services were
utilized and established a percentage of budget amount. For that
percentage, we researched a standard overhead cost ( 15%) and
programmed an amount within that scope . In the three (3) budget
years since inception, we have projected between 13 . 1% and 13. 8%.
Ir prior review of this transfer and percentage with our Auditing
Firm, this percentage was reasonable and within standards.
Those dual service areas are outlined below:
Administration: City Manager for administrative , Staff Planner
for analytical studies of water and sewer
projects , Grant Applications , plan review and
Planning and Zoning.
City Secretary : Files maintenance , research , Ordinance
preparation and administration , agenda
preparation and bidding requirements .
Personnel : Records maintenance , insurance assistance and
documentation , personnel advertisement, interview
and medical exam scheduling , administration of
Worker' s Compensation Plan.
Public Works : Street and pavement repair labor and material
following water/sewer repairs, maintenance of
utility easements and unscheduled maintenance
assistance on facilities.
Court: Assistance for any Water/Sewer Code citations
issued.
Police/Fire: Required Public Safety support.
Inspections: Provide data and documentation. for Certificate of
Occupancy Inspections and billing information ,
assist in water turn-ons for new accounts .
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