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HomeMy WebLinkAbout09/25/1989 City Council 0 885 MINUTES OF THE CITY COUNCIL MEETING HELD ON SEPTEMBER 25, 1989 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7: 00 p.m. on the 25th day of September , 1989 at City Hall with the following Council roll call : Don Amick, Mayor Present Rick Harris, Mayor Pro-tem Present Steve Withers, Councilman Present Mike Alianell , Councilman Present Steve Glazener, Councilman Present Dick Weaver, Councilman Present Joel Marks , Councilman Present and with seven present , a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE Mayor Amick led the Council and audience in the Pledge of Allegiance to the flag of the United States of America. 2. REVIEW AND DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FY 1989/90 Mr . Bill Hall , City Manager , handed out an amended budget for the fiscal year 1989/90 and a memorandum outlining some specific areas to be brought to the Council ' s attention. (See memorandum as Attachment "A") Mr. Hall explained that this is version 4 of the budget and that Mr . England will hand out an update on revenues, stating that the projection of carry over by the end of this year will be approximately $225 ,000 .00 , noting that overall we are coming in under budget for 1988/89. Mr. Hall went on to go over the revenues and expenditures in the General Fund and the Utility Fund and suggested a work session to determine how capital purchases would be made for 1989/90. Mr. Hall did say that at the end of 1989/90 the budget would end with a o.o balance, which will call for specific and expedient measures to meet projected expenditures. Mr. Hall covered the areas in his memorandum, specifically: 1 . Personnel 2. Capital purchases 3 . Pyrotechnics - New line item in the Fire Department There were no questions at this time regarding items 1 and 2 , however, Mayor Amick stated that there had been a consensus at the last work session to cut item 3 and again asked for a consensus from Council regarding the fireworks . It was the consensus of Council to cut the $7000 .00 from the budget. Mayor Amick said there would be no fireworks display in 1990 unless through voluntary means. Mayor Amick then opened the floor to discussion. Councilman Harris asked why revenue for the Library and Fire Department had dropped and Mr. Hall said these items had been broken out into separate accounts this year and when added together, they reflect no decrease. Councilman Withers asked why Denton County Library funding was down 20% . Mr . Hall said the staff is unsure what the decrease will be, but in light of the roll back election, we are expecting a reduction. Councilmen Alianell and Glazener had no questions. Councilman Weaver said he is not satisfied and requested a Closed Door Session before approving the budget, stating an increase in Personnel of $449 ,000 .00, with only $105 ,230.00 going to insurance and workers compensation , leaving $324 ,000 .00 a 10 . 25% increase, is too much. Mayor Amick said the Council can go into closed door regarding personnel. Councilman Marks requested a closed door session also, 00335) stating he is uncomfortable voting on the budget tonight since he just got the update and that he was unable to make the work session on capital expenditures. Councilman Marks did question the purchase of a digital drag sled, asking how many times it would have been used this year . Bill Hall said this is a sophisticated method of determining the facts surrounding serious motor vehicle accidents, ie, point of impact, skid marks, noting that currently the officers use a tape measurer. Councilman Marks said this is a glorified tape measurer and would like to see the money put into vehicle maintenance instead. Mayor asked if the rest of Council wanted the item cut and there was no response. The digital drag sled was left in the budget. Councilman Weaver asked if the $7000 .00 for fireworks had been included in the budget version they just received and Mr. Hall said no, since the consensus last week was to cut it. Councilman Weaver went on to say that he has a new understanding of a contingency fund , that it is a balancing element of the budget. At this time, Mayor Amick called the Council to Closed Door Session. (7: 32 p.m. ) 4. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 , V.A.C.S. , SECTION 2G, REGARDING PERSONNEL, TO-WIT: A. 1989/90 BUDGET PROPOSALS 9 :25 p.m. Mayor Amick announced the Closed Session was over and called a 5 minute recess . Upon reconvening the Council addressed the following item: 5. CONSIDERATION OF ANY APPROPRIATE ACTION AS A RESULT OF THE CLOSED DOOR SESSION Councilman Weaver moved to give a bonus to heads of all departments, in lieu of a raise, and to postpone hiring the Park & Recreation project man until a later date, placing the money in the contingency fund . Councilman Marks seconded the motion. Councilman Withers asked if the rate of the bonus should be set now. Councilman Weaver amended his motion to postpone setting the rate until a later date . The motion failed with the following vote: Harris - No, Withers - Aye, Alianell - No, Glazener - No, Weaver - Aye, Marks - Aye, Amick - No Councilman Withers moved to adopt the budget less the personnel package and Councilman Weaver seconded the motion which failed with the following vote: Harris - No, Withers - Aye, Alianell - No, Glazener - No, Weaver - Aye, Marks - Aye, Amick - No 3 . CONSIDERATION OF AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1,1989 Councilman Harris moved to adopt the budget as presented and Councilman Alianell seconded the motion which passed with the following vote: Harris - Aye, Withers - No, Alianell - Aye, Glazener - Aye, Weaver - No, Marks - No, Amick - Aye With no further business to address Councilman Alianell moved to adjourn and Councilman Harris seconded the motion which carried with all members voting Aye. Mayor Amick adjourned the meeting at 9 :38 p.m. APPROVED: - Don Amick, Mayor ATTEST: Patti - Patti A. Hicks, City Secretary [SEAL] nOLONYr THE \ ATTACHMENT "A" e TEXAS CITY BY THE LAKE MEMORANDUM TO: MAYOR AMICK & MEMBERS OF THE CITY COUNCIL FROM: BILL HALL, City Manager RE: 1989/90 FISCAL. BUDGET DATE: SEPTEMBER 25 , 1989 **************************************************************** For your consideration and approval is the prepared and amended 1989/90 Fiscal Budget. This prepared document is presented as a balanced budget allowing for a General Fund Contingency of approximately $225 , 000 , and a Utility Fund Contingency of approximately $58 , 000 . The Debt Service side of the Budget will end the 1989/90 Fiscal Year with a 0 . 0 balance , calling for specific and expedient measures to meet projected expenditures . Staff is presently working , both internally and with Consultants, in the areas of Cost of Service Studies and Bond Refunding for subsequent presentation to Council. There are several specific areas of this Budget Presentation that I would like to bring to your attention: 1 . Personnel - This Budget incorporates a Personnel Package that directs attention to Public Relations areas and to enhancing employee benefits . The proposed addition of a Park and Recreation Project Coordinator will provide for closer coordination of City events ; such as the Chile Cook-off, Sail Fair, Triathlon, Parades, and The Colony Cultural Arts League . The addition of a full time Code Enforcer will direct attention to the City' s appearance in the areas of weeds , trash, cars and building code violations . Within Public Works an additional person will be utilized in the area of street and alley repair. In a non-direct area the Clerk Typist in the Police Criminal Investigation Division will provide for more professional , efficient and expedient processing of criminal investigations . 5151 North Colony Boulevard The Colony,Texas 75056-1219 (214)370-1756 Metro 248-4341 As an Employee Benefit a Public Safety Program is proposed which will provide Certification Pay for Police and Fire Personnel. This plan will provide a monetary incentive for advanced training of Public Safety personnel benefiting the City through better trained and motivated staff . A Differential Pay Plan proposes a . 15 per hour differential for persons working non-regular shift hours . With the Fire Department, a differential pay plan is proposed for the Fire Captain, who presently fills a dual role as the City Fire Marshall . As phase two ( II ) of a Police Department restructuring, the promotion of one Sgt . to the rank of Lieutenant will provide a more balanced line of authority within the two police divisions . Under the present structure , one division is supervised by a Lt. and the other, of equal responsibility, by a Sgt . ' s position. City Division Head salary increases , as in previous years , have been adjusted by the Personnel Committee based on comparable duties and responsibilities . 2 . Capital purchases have been reviewed at Staff and Council level and have been reduced to the level of equipment essential to departmental operations for the corning fiscal year. Specific attention has been given to the cost of replacement versus major repair or periodic rental of job specific equipment . 3 . A final remaining line item to be addressed is in pyrotechnics for the Fourth of July fireworks digplay. With an ever escalating cost for fireworks , a survey of surrounding cities was conducted and several either do not have a display or have had to cancel due to costs incurred . The remaining cities cost-share , either through Chamber of Commerce , Hotel/Motel Tax, or Concessionaires . Within the scope of available and projected funds , the 1989/90 Fiscal Budget is presented for your review. /ss Page -2- Budget Memorandum September 25 , 1989 ( 9-12-89) PERSONNEL CONSIDERATIONS IMPACT Police & Fire Certification Pay $14 , 040 . 00 Differential Pay 1 , 552 . 00 New Personnel 116 , 556 . 00 Fire Marshall Differential 1 , 200 . 00 Lt. in Police Department 2 , 045 . 00 Health Insurance 25 , 582 . 00 Staff Adjustments 9 , 175 . 00 $169 , 750 .00 r a (Rev. 9-21-89 ) GENERAL FUND CAPITAL REQUESTS 1989-90 ADMINISTRATION Vacuum Cleaner $500 . 00 CITY SECRETARY File System $ 3 , 500 . 00 FINANCE Typewriter $400 .00 PARKS & RECREATION T .D. Laminator $ 500 . 00 (4) Folding Tables for Civic Center 720 . 00 Answering Machine 100 . 00 Easel 100 . 00 Bumper pool table/accessories 385 . 00 Weed eater 400 . 00 3/4 Ton Pick-up 15 , 500 . 00 72" H.D. Front Belt Drive Mower 2 , 300 . 00 $20 , 005 . 00 AQUATIC PARK Extension Ladder $ 220 . 00 Portable high pressure sprayer 650 . 00 Commercial Lawn Mower 200 . 00 $1 , 070 . 00 FIRE DEPARTMENT ( 1 ) Vehicle (Fire Marshall ) $14 , 300 . 00 Rapelling equipment/Life saving equip. 1 , 850 . 00 (High-rise rescue w/basket stretcher ( 11 ) P.A. S . S . Devices 1 , 870 . 00 Flamefighter Piercing Nozzle 925 . 00 $18 , 945 . 00 POLICE DEPARTMENT (2 ) Typewriters 1 , 000 . 00 Book-in Camera 1 , 250 . 00 Paper Shredder 1 , 100 . 00 ( 8 ) Rechargeable Flashlights 900 . 00 Digital Drag Sled 600 . 00 Telecommunication Device for Deaf 1 , 000 . 00 Handguns ( 3 ) 1 , 200 . 00 Bullet Proof Vests ( 3 ) 2 , 200 . 00 $9 , 250 .00 LIBRARY ( 2 ) Book Carts $ 300 . 00 Modem with software 950 . 00 Shelving (work room) 2 , 500 . 00 Microform storage cabinet 1 , 600 . 00 Ladder 150 .00 Cash register 1 , 100 . 00 Acoustical printer cover 300 . 00 Coat Rack 210 . 00 $7 , 110 . 00 PUBLIC WORKS ( 3 ) weed eaters $1 , 920 . 00 Chain Saw 550 . 00 Sand Blaster 3 , 200 . 00 Metal Storage Shelving for signs 1 , 255 . 00 Edger 450 . 00 Backhoe 30 , 000 . 00 $37 , 375 . 00 TOTAL GENERAL FUND $98 , 155 . 00 *************************************************************** GENERAL FUND $98 , 155 . 00 UTILITY FUND 31 , 179 . 00 TOTAL CAPITAL REQUESTS $129 , 334 . 00 (Rev. 9-21-89 ) (Rev. 9-20-89 ) UTILITY FUND CAPITAL REQUESTS 1989-90 UTILITY ADMINISTRATION Memory Upgrade $850.00 • VEHICLE MAINTENANCE 7 Ton Stands 380. 00 Transmission Jack 1 , 122 . 00 Truck dual wheel dolly 770 . 00 Break out box 339 . 00 Bench grinder 182 .00 Hone, cylinder 150 . 00 3/4" Hammer Drill /6 drill bits 400 . 00 Vacuum Tester 170.00 Tap Die Set (metric) 140 . 00 6" Jaw Vise 250. 00 MIG Welder 1 ,000 . 00 $4, 903 .00 TAX DEPARTMENT All-in-One Workcenter 215 .00 (2 ) Chairs , Office 287 .00 Rolodex Large Capacity Rotary File 179 . 00 $681 . 00 WATER DEPARTMENT 3/4 Ton Pick-up 15 , 500.00 Speed Shore Jack 1 , 500 . 00 Water Pump w/hoses 650 . 00 Regal Chlorine Injector Unit 400 . 00 (2 ) Aluminum Extension Ladders (20 ' ) 390 . 00 $18 ,440 .00 . WASTEWATER DEPARTMENT 1/2" Hammer Drill 250. 00 Sterilizer 500. 00 Metal Cutting Saw 675 . 00 T1400H Kubota Lawn Tractor 3 , 000 . 00 Radio 1 , 380 . 00 (Held for Mid-Year Budget) : Centrifuge 500 . 00 $6 , 305 .00 TOTAL UTILITY DEPARTMENT $31 , 179 .00 (Rev. 9-18-89)