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HomeMy WebLinkAbout09/19/1989 City Council 003350 MINUTES OF THE CITY COUNCIL MEETING HELD ON SEPTEMBER 19, 1989 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 18th day of September, 1989 at City Hall by Mayor Pro-tem Harris, with the following Council roll call : Don Amick, Mayor Absent Rick Harris, Mayor Pro-tem Present Steve Withers , Councilman Present Mike Alianell , Councilman Present Steve Glazener, Councilman Absent Dick Weaver, Councilman Present Joel Marks , Councilman Absent and with four present, a quorum was established, however Mayor Pro-tem Harris called a recess until Mayor Amick arrived at 7: 05 p.m. After the Mayor' s arrival , the meeting reconvened and the following items were addressed: 1. WORK SESSION REGARDING THE 1989/90 MUNICIPAL BUDGET Mayor Amick stated that Capital Expenditures would be addressed first, noting that Mr. Hall had brought a new total in for consideration; $154 ,584.00 , which is down from the original request of $273 ,083 .00 . Mr. James England, Finance Director said that an additional $10 ,202.00 could be cut from the Utility Administration requests, explaining that the postage machine currently being used could be used for another year, the mini blinds are being purchased this year and it is not necessary to buy the NCR printer at this time. Mr. England went on to say that by going back to the post card type billing system for the water bills , it would not be necessary to purchase the mail inserter machine at $16 ,000.00 and it would also save approximately $6000.00 on postage per year. Councilman Harris asked about using continuous , carbon , perforated type bills . There followed a discussion regarding various systems, the advantages and disadvantages of each one. Mayor Amick said he had no problem with going back to the post card system and all the Council agreed it should be tried for a year and if any major problems are caused, then go back to using envelopes. This cut reduced the Utility Administration request to $850.00 for the Memory Upgrade. The Mayor said if there were no more major changes to be addressed the Council would go in order of the request sheet as follows: GENERAL FUND General Administration Vacuum Cleaner $500 . 00 No questions City Secretary File System $3500.00 Councilman Harris asked what this is and Ms. Hicks, City Secretary explained this is an open shelf system, which will take up much less space than the current file cabinets, allowing for more expansion room in the future. Ms . Hicks said this will be a much more efficient way of handling the records and will better utilize the space available. Personnel Calculator $ 70.00 No questions Finance 0033 r Typewriter $400 . 00 No questions Parks & Recreation I .D. Laminator $500 . 00 (4) Folding Tables 720. 00 Answering Machine 100 .00 Easel 92 .00 Cassette Recorder 75 .00 (4) Backboard rims 130 .00 Bumper Pool Table 385.00 Weed Eater 400. 00 3/4 ton pick up 15 ,500.00 72" Mower 2,300. 00 Very little discussion regarding most items. Mayor Amick asked if the pick up was a replacement and Mr. Hall stated it is. Councilman Withers asked about "hand me down" trucks and Mr. Hall said we have handed down trucks and some of them just must be replaced . Councilman Withers asked about buying used vehicles and Mayor Amick explained that would not give the city a good image and the life of a used vehicle is not long enough. There was a brief discussion regarding placing the new city logo on city vehicles. Aquatic Park Extension ladder $220 . 00 Portable sprayer 650. 00 Replace ceiling 750 .00 Commercial mower 200 .00 Councilman Weaver asked why the 72" mower could not be used at the pool , and it was explained that it would be too large and it is only good for flat areas. Inspections (2) Extension adapters $160.00 No questions Fire Department (1) Vehicle $14 ,300 . 00 Repelling equipment 1,850. 00 (11) P.A.S.S. devices 1,870 .00 Piercing Nozzle 925 .00 Mr . Hall explained that Chief Morrison is driving a 1986 Ford and the Fire Marshal is driving his second used vehicle, being a 1984 Chevrolet, noting that the used car needs to be replaced. Mr. Hall said he felt like Chief Morrison would take the new car and give the 1986 Ford to the Fire Marshal . Councilman Harris agreed that a new car is needed as did the Mayor , however Mayor Amick said he felt the new car should be given to the Fire Marshal and leave the 1986 with the Chief to be replaced in a year or two, also suggesting the new car be red in color and properly identifiable as the Marshal ' s vehicle. Mayor Amick said he has a problem with buying new vehicles and instead of replacing those that are used, the new vehicles are given to the higher ranking personnel , whose then used vehicles are passed down, giving the lower ranking personnel yet another used vehicle. Mayor Amick did say that the new car purchased for the Fire Marshal should not be a large car such as the Ford LTD, but a mid-size car, such as a Celebrity or comparable. Mr. Hall was directed to check with the Fire Marshal and see if perhaps a station wagon would meet his needs better than a sedan. Police Department (2) Typewriters $1000.00 Book-in Camera 1250 . 00 00335 ) Paper Shredder 1100 . 00 (8) Flashlights 900 .00 Digital Drag Sled 600 .00 Telecommunication/ deaf 1000 .00 Handguns (3) 1200 .00 There were no questions , however , Mr. Hall said he had tentatively cut the handguns after speaking with Chief Ristagno, stating that the Chief preferred to purchase 3 bullet proof vests instead of the guns . Mayor Amick explained to the Council that the handguns were to be used to give to new employees for use until such time as they could purchase their own or to be used by officers whose guns were being repaired. After brief discussion, it was the consensus of the Council, due to previous cuts in other areas, both the vests and the handguns should be purchased. Library (2) Book Carts $300. 00 Modem with software 950 .00 Shelving 2500 . 00 Microform cabinet 1600 . 00 Ladder 150 . 00 Cash register 1100 .00 Printer cover 300 . 00 Coat Rack 210 . 00 Councilman Harris asked about the modem and Mr . Hall explained that would be to the service center for repairs to the system. There followed a brief discussion and Councilman Harris said this would make repairs faster. UTILITY FUND Utility Administration Memory Upgrade $850 .00 Discussed previously Vehicle Maintenance 7 Ton stands 380 .00 Transmission Jack 1122 . 00 Truck dual wheel dolly 770 . 00 Break out box 339 .00 Bench grinder 182 . 00 Hone, cylinder 150 .00 3/4 " hammer drill/bits 400 . 00 Vacuum tester 170 .00 Tap die set 140 . 00 6" Jaw Vise 250 . 00 MIG welder 1000 .00 No discussion. Tax Department All in one workcenter 215 .00 2 chairs 287 .00 2 stacking chairs 71.00 Large rotary file 179 .00 There was a brief discussion regarding the rotary file and its intended use. Water Department 3/4 ton pick up $25 ,500. 00 Speed shore jack 1 ,500 .00 3" water pump 650 . 00 Regal Chlorine Injector 400.00 2 Ladders 390.00 003350 No discussion. Wastewater Department 1/2" Hammer Drill $250 . 00 Sterilizer 500. 00 Metal Cutting Saw 675 .00 Lawn Tractor 3000 .00 Radio 1380 .00 Mid Year Budget Centrifuge 500 .00 No discussion. Councilman Weaver asked the total budget with these figures. Mr . Hall said $ 10 , 737 . 00 expenditures with revenues of $11 ,192 ,000 .00 , leaving approximately $390,333 .00 . There was a brief discussion regarding contingency. Mayor Amick then opened the discussion over the operating budget covering first the 7% percent increase over last year. Mr. England said a big portion of the increase is due to the increase in worker ' s compensation premiums, stating we pay 103% of our premium. Mayor Amick stated that he is satisfied with the budget and is ready to vote on it at the September 25th meeting. Mr. Hall did mention to the Council the addition of a line -' item for pyrotechnics in the Fire Department, stating this is $7000 . 00 for the fire works display. Mr. Hall said this has never been budgeted before and if we are going to continue to have the display, the item should be budgeted. After a brief discussion, it was the consensus of the Council to cut the money and to discontinue the fire works display. The Mayor stated that with a tight budget, it is not reasonable to spend $7000.00 for fireworks. Councilman Harris noted that all miscellaneous accounts are always large, suggesting that perhaps some of the items included in them should be broken out . One item mentioned as a miscellaneous is the candy purchased for the Council to throw to the crowd during parades. Mayor Amick said he has always had a problem with spending tax dollars to purchase that candy and feels that the Council should purchase their own candy from now on. All agreed they would do that in the future. Mayor Amick said there would be no need to address items 2 and 3 on the agenda and Councilman Alianell moved to adjourn. Councilman Harris seconded the motion. Councilman Harris asked about the upcoming interviews for Board of Adjustment and Appeals and if the applicants were aware of the proposed Building Standards Commission. Mayor Amick said the Council needs to decide if that should be a separate Board or if the Board of Adjustment and Appeals members could serve on both. All Council agreed this should be only one board. (Councilman Marks was not present, however , he had expressed his opinion to the City Secretary at the 9-18-89 meeting, that he thinks it should be two separate boards . ) At this time, all members voted Aye on the motion to adjourn. Mayor Amick adjourned the meeting at 9 :20 p.m. APPROVED: Don mick, Ma or ATTEST: Patti A. Hicks, City Secretary