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HomeMy WebLinkAbout05/22/2003 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MAY 22ND 2003 PRESENT: Vicki Briggs - President Staff: Pam Nelson Richard Boyer - Vice President Sam Fitzgerald Sue Walden - Treasurer Kathy Neal Don Beckel - Secretary John Sanders - Member Susan King - Member Bunker Hill - Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF THE REGULAR SESSION HELD APRIL 24TH 2003 AND THE SPECIAL SESSION HELD ON MAY 7TH 2003- Motion to approve - Hill; Second - Boyer; motion carried. 3. REVIEW OF PRELIMINARY 03-04 BUDGET - Pam said we could do the trail project in phases. The dog park is something we have been getting a lot of requests for this from the residents. The suggestion was made to get more information regarding dog parks from various sources before we decide to build one. 4. REVIEW AND CONSIDERATION OF FUND BALANCE PERCENTAGE ALLOCATIONS FOR NEW PROJECTS - During the discussion, a suggestion was made to begin transferring money into the Five Star account for future phases. The board requested more time to review the figures before they made a firm decision. Motion to table this item until the next regular meeting - Sanders; Second - Boyer; motion carried. 5. DISCUSSION OF STRUCTURE AND FORMAT FOR THE TRAIL MASTER PLAN PUBLIC HEARING ON MAY 29TH 2003 - Dennis will be at the public hearing. He will have a base map present. He hopes to get a lot of input from the public, especially as to where they want to see the trails begin and also the kind of surface they want to have. Anyone wanting to speak will have to fill out a request form and they will be timed. A notice has been published in the newspaper, we have notified some homeowner's associations, The Colony Road Runners Club, and posted the notice on various websites. 6. REVIEW AND CONSIDERATION OF A PROPOSAL FOR A PROVISION FROM SPORTS CITY CAFE' TO PROVIDE SCOREBOARDS AND SPONSORSHIP AT FIVE STAR - Nick's, now known as Sports City Cafe, is proposing to provide the scoreboards for Five Star. They contacted Parks & Rec. last year and wanted to know how they could get involved. They have very generous owners, they have contacts with ESPN, they would assist us with any events that took place at Five Star and even help with staffing needs for the event and donate food. They very much want to be involved in the community. They would like to have a contract for 10 years and they also want to be involved in the second phase. If a scoreboard needed to be replaced, they would cover that cost. David, Recreation Manager, informed the board he has not gone out formally for bids. Another option we do have for sponsorship is trying to get a soft drink vendor; but that restricts you to the products that can be sold in the concession stands, and they are also known for providing really had service. Having Sports City Cafe as a sponsor will still allow us to solicit for other sponsors. David said nothing has been decided yet, but if a contact was to take place with Sports City Cafe, he would just like it to be for S years with a 5 year option. Many board members were excited that a city business came forward to help with Five Star. Motion to approve the proposal from Sport City Cafe to provide scoreboards and sponsorship at Five Star - King; Second - Walden; motion carried. 7. DISCUSSION OF THE PROGRESS ON THE COMPLETION OF FIVE STAR - We have been informed that Adolfson/Peterson is closing their Texas offices; however, they will remain present through the warranty period. June 4th is the date they have been given to have all the hydro- mulch completed on all the fields. They have started to address some of the items of concern we listed in the letter we sent to them, but right now the grass is the biggest concern. There is a punch list being worked on for the maintenance building and the east parking lot is still not finished. 8. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Financial Statements - The financial statements were reviewed. Skatepark - We are currently looking at structures from Ozone. Ozone is a subsidiary of Miracle Playground Equipment, which is one of the top playground companies. We are uncertain about their product because they only have it in 3 locations - Virginia, Missouri and Canada and we don't have any information on the endurance of their product. They have a 20-year warranty on the structures and a 5 -year warranty on the riding surface. If we choose the Ozone product though, we will be able to get more amenities. With no further business to discuss, the meeting was adjourned at 7:10 p.m. Katy Neal, ecording Secretary Vicki Briggs, Presid t MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION MAY 22ND 2003 PRESENT: Vicki Briggs - President Staff: Pam Nelson Richard Boyer - Vice President Sam Fitzgerald Sue Walden - Treasurer Kathy Neal Don Beckel - Secretary John Sanders Member Susan King Member Bunker Hill Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF THE REGULAR SESSION HELD APRIL 24TM 2003 AND THE SPECIAL SESSION HELD ON MAY 7TM 2003 - Motion to approve - Hill; Second - Boyer; motion carried. 3. REVIEW OF PRELIMINARY 03-04 BUDGET - Pam said we could do the trail project in phases. The dogpark is something we have been getting a lot of requests for this from the residents. The suggestion was made to get more information regarding dog parks from various sources before we decide to build one. 4. REVIEW AND CONSIDERATION OF FUND BALANCE PERCENTAGE ALLOCATIONS FOR NEW PROJECTS - During the discussion, a suggestion was made to begin transferring money into the Five Star account for future phases. The board requested more time to review the ftgures before they made a firm decision. Motion to table this item until the next regular meeting - Sanders; Second - Boyer; motion carried. 5. DISCUSSION OF STRUCTURE AND FORMAT FOR THE TRAIL MASTER PLAN PUBLIC HEARING ON MAY 29TM 2003 - Dennis will be at the publlc hearing. He will have a base map present. He hopes to get a lot of input from the public, especially as to where they want to see the trails begin and also the kind of surface they want to have. Anyone wanting to speak will have to.fill out a request form and they will be timed. A notice has been published in the newspaper, we have notified some homeowner's associations, The Colony Road Runners Club, and posted the notice on various websites. 6. REVIEW AND CONSIDERATION OF A PROPOSAL FOR A PROVISION FROM SPORTS CITY CAFI~' TO PROVIDE SCOREBOARDS AND SPONSORSHIP AT FIVE STAR - Nick's, now known as Sports City Cafe, is proposing to provide the scoreboards for Five Star. They contacted Parks & Rec. last year and wanted to know how they could get involved. They have very generous owners, they have contacts with ESPN, they would assist us with any events that took place at Five Star and even help with staffing needs for the event and donate food. They very much want to be involved in the community. They would like to have a contract for lO years and they also want to be involved in the second phase. Ifa scoreboard needed to be replaced, they would cover that cost. David, Recreation Manager, informed the board he has not gone out formally for bids. Another option we do have for sponsorship is trying to get a soft drink vendor; but that restricts you to the products that -- can be sold in the concession stands, and they are also known for providing really bad service. Having Sports City Cafd as a sponsor will still allow us to solicit for other sponsors. David said nothing has been decided yet, but ifa contact was to take place with Sports City Cafd, he would just like it to be for 5years with a 5 year option. Many board members were excited that a city business came forward to help with Five Star. Motion to approve the proposal from Sport City Card to provide scoreboards and sponsorship at Five Star - King; Second - Walden; motion carried. 7. DISCUSSION OF THE PROGRESS ON THE COMPLETION OF FIVE STAR - We have been informed that Adolfson/Peterson is closing their Texas offices; however, they will remain present through the warranty period. June 4th is the date they have been given to have all the hydro- mulch completed on all the fields. They have started to address some of the items of concern we listed in the letter we sent to them, but right now the grass is the biggest concern. There is a punch list being worked on for the maintenance budding and the east parking lot is still not finished. 8. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Financial Statements - The financial statements were reviewed. Skatepark - We are currently looking at structures from Ozone. Ozone is a subsidiary of Miracle -- Playground Equipment, which is one of the top playground companies. We are uncertain about their product because they only have it in 3 locations - Virginia, Missouri and Canada and we don't have any information on the endurance of their product. They have a 20-year warranty on the structures and a 5-year warranty on the riding surface. If we choose the Ozone product though, we will be able to get more amenities. With no further business to discuss, the meeting was adjourned at 7:10 p.m. Ka~ecor~ng ,j Vicki Briggs~ Presidel~t