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HomeMy WebLinkAbout07/06/1989 City Council 00329 MINUTES OF THE CITY COUNCIL MEETING ~ELD ON JULY 6, 1989 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 6th day of Don Amick, Mayor Present Rick Harris, Mayor Pro-tem Present Steve Withers, Councilman Present Mike Alianell, Councilman Present Steve Glazener, Councilman Present Dick Weaver, Councilman Absent Joel Marks, Councilman Present and with six present, a quorum was established and the following items were addressed: 1. CONSENT AGENDA Mayor Amick summarized the items on the Consent Agenda. A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD ON JUNE 2, 5, 10, 12, AND 19, 1989 Councilman Alianell moved to approve the minutes as written and Councilman Withers seconded the motion which carried with a unanimous roll call vote. B. CONSIDERATION OF A RESOLUTION APPROVING THE RELEASE OF SURPLUS PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY FROM CENTEX DEVELOPMENT COMPANY TO THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION Councilman Alianell moved to approve the resolution as written and Councilman Withers seconded the motion which carried with a unanimous roll call vote. C. CONSIDERATION OF DESIGNATION OF JUDY SHIRK AS ACTING DEPUTY CITY SECRETARY TO SERVE IN THE ABSENCE OF THE CITY SECRETARY AND THE DEPUTY CITY SECRETARY FROM JULY 7. 1989 TO JULY 16, 1989 Councilman Alianell moved to approve the temporary appointment as recommended and Councilman Withers seconded the motion which carried with a unanimous roll call vote. 2. CONSIDERATION OF APPROVAL OF LANE MARKING ON NORTH COLONY BLVD. FROM ETHRIDGE DRIVE TO MORNINGSTAR DRIVE Mayor Amick said this item has been brought up several times. Councilman Marks said he thinks this item should be tables until Councilman Weaver can be present since he is the one who moved to table it previously so that attention could be given to street repair and sewer improvements in Eastvale. All Council decided this item should be discussed after item No. 3 on this agenda. 3. CONSIDERATION OF APPROVAL OF A PROPOSAL FOR STREET EVALUAT I ON Bill Hall said that some of the streets in the city have begun to chip away, noting that Public Works has done some cosmetic work, but it won't last, stating that more and more streets are in need of repair. Mr. Hall said some of the problems are due to the recent weather conditions, however, there are other reasons for most of the problems. Mr. Hall went on to say that Hal Jones, traffic engineer and staff have looked at these problems and most of them are located in the south portion of the city, (sections 1 - 15) and were built before 1976. Mr. Hall said that Mr. Jones had found a construction engineer versed in this type of problem, and that the company (ATEC) had sent a proposal to take core samples and determine several questions, and then we can make a decision on how to repair the problems. Mr. Hall said the proposal is for $6571.00 and will have no major budget impact. Mayor Amick asked our recourse if the problems are a result of a bad pour. Mr. Hall said those repairs can be make safely, but otherwise, it will take major work and will require a capital project. Mayor Amick asked if core samples should be taken on the newer streets and Mr. Hall said it would not be necessary since the newer streets were constructed according to our Design Standards. Councilman Glazener asked if the problems are found to be due to engineering done by the developer, does the city have any recourse. Mr. Hall said no not after 12 - 13 years. Mayor Amick noted that once the city accepts a street, the developer is no longer responsible. Councilman Alianell asked if that is true even if the problem is due to gross negligence on the part of the contractor and Mr. Hall said it is still our responsibility. There followed a brief discussion regarding the city's recourse in case of negligence on the part of the contractor. Mr. Hall reiterated, that once the city accepts the streets and alleys, they become our responsibility. Councilman Harris suggested that since we accepted them in good faith, perhaps we could negotiate with Fox & Jacobs to share in the costs of the repairs. Mayor Amick directed the City Manager to check into that possibility. Councilman Harris said he thinks the proposal should be approved with Fox & Jacobs paying half the cost, but if they refuse, we should go on with it. Councilman Harris moved to approve the proposal for Phase I at $6571.00 and Councilman Alianell seconded the motion which carried with a unanimous roll call vote. At this time, the Council addressed the following item: 2. CONSIDERATION OF APPROVAL OF LANE MARKING ON NORTH COLONY BLVD. FROM ETHRIDGE DRIVE TO MORNINGSTAR DRIVE Councilman Harris asked if we had ever checked into painting the stripes in-house with our own machine. Mr. Hall said the cost of the machine and materials would be about $35,000 00. There was a discussion regarding the various methods of marking traffic lanes, costs of machines, etc. Mayor Amick said painting is on-going and has to be re-done every 6 months and the buttons would not have to be replaced nearly so often. After a brief discussion, Councilman Harris moved to authorize the City Manager to advertise for bids to install traffic lane markings on North Colony Boulevard stating the buttoning would be according to specs, with alternating material stripe between the buttons. Councilman Alianell seconded the motion which carried with a unanimous roll call vote. Before going into a work session, Mr. Hall reported on the damage to the roof on the Recreation Center, stating a contractor has already looked at it and the repairs should be made soon. Mayor Amick called a brief recess before going into the Work Session with the Library Board. 8:20 p.m. The Council reconvened and addressed the following items: 4. JOINT WORK SESSION WITH THE LIBRARY BOARD TO ADDRESS THE FOLLOWING ITEMS: A. COLLECTION DEVELOPMENT B. HOURS AND STAFFING C. DENTON COUNTY LIBRARY FUNDING ,30329J Cathy Koelling, Chairman of the Library Board stated that there would be three presentations regarding the above named concerns. Ms. Koelling said Ken Wood would give a presentation regarding Collection Development, she and Diane Kruzich would cover Hours and Staffing and Dell Holmes would go over Denton County Library Funding. Ken Wood gave an overview of the collection development process, stating there is a 2 pronged approach; trend and demand, used of course within budgetary constraints. Mr. Wood said that citizens expect to find reference materials regarding work, school and home at the library. There was a brief discussion regarding budget allocations and mayor Amick instructed the other Councilman to use the information presented here tonight to help them make good decisions during the upcoming budget process, with respect to priorities of how the money should be spent. Cathy Koelling and Diane Kruzich gave a presentation regarding hours and staffing. They went over the results of the recent survey conducted citywide and found that the hours the library operates currently are quite different from what the survey indicates are the preferred hours. Using overheads, they gave a very detailed and informative description of the actual use of the library by citizens as well as the activities carried out by employees when the library is not open to the public. There was a discussion regarding hiring temporary help to load computer information, as well as using R.S.V.P. to acquire workers. There was also a suggestion to use High School volunteers. It was mentioned that a secretary was needed at the Library and should be included in this year's budget. This presentation informed the Council of all activities of the library employees including the Director. Mr. Dell Holmes explained what County funding is; money received by the City from Denton County to subsidize library services to our residents. Mr. Holmes said this is important in order to provide quality service, added revenue, extended library services and is also good public relations. Mr. Holmes said in 86/87 the funding purchased an automated circulation system, and in 87/88 helped in collection development, purchased the sign on the building, a security system and furniture. Mr. Holmes said the library would like to continue to use the money to develop the collection and to expand services. The Council said to acquire the formal criteria for County funding. With no further business to address, Councilman Alianell moved to adjourn and Councilman Withers seconded the motion which carried with all members voting Aye. The meeting was adjourned at 10:15 p.m. APPROVED: Don Kmick,' Ma~o~ - ATTEST: Patti A. Hicks, City Secretary [SEAL]