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HomeMy WebLinkAbout10/03/1988 City Council 0031.00 MINUTES OF THE CITY COUNCIL MEETING HELD ON OCTOBER 3, 1988 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 3rd day of October, 1988 at City Hall with the following Council roll call: Don Amick, Mayor Present Rick Harris, Mayor Pro-tem Present Johnny Spears, Councilman Present Mike Robinson, Councilman Present Steve Glazener, Councilman Present Dick Weaver, Councilman Present Joel Marks, Councilman Present and with seven members present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE Mayor Amick led the Council and the audience in the Pledge of Allegiance to the flag of the United States of America 2. CITIZEN INPUT Ken Wood, 5000 N. Colony Blvd., addressed the Council representing Scout Pack 226, associated with Peters Colony P.T.A. Mr. Wood invited the Council to attend a flag retirement ceremony tentatively set for October 22, 1988 at Scout Park. Mr. Wood said this is a very special ceremony for the destruction of an old United States flag. Steve Glazener, Councilmember, reported on the success of The Colony Triathalon II, stating there were 183 participants, from as far away as Wichita, Ks. Councilman Glazener thanked The Colony Chamber of Commerce, Wheels in Motion, Yoplait Yogurt, Winn Dixie and Dick Schuyler for sponsoring the event and thanked the City of The Colony Park and Recreation, Public Works, Police and Fire Departments as'well as Ben Walser of PARDNERS for the outstanding job they did. Joel Marks, Councilmember, reported that Sail Fair was a success and that it was good to see the Chamber and the City working hand in hand. Councilman Marks said there had been lots of good comments and already calls for next year. Dick Weaver, Councilmember, said that he and Bob van Til had been in the .Eastvale area lately and that he is concerned regarding the conditions, ie. junk cars, weeds, too many dogs, etc. and that it generally needs to be cleaned up and directed Mr. Hall to have Inspections to get it cleaned up. Mr. Weaver went on to say that the. streets where the work had been done weren't nearly as muddy in the rain as the other streets. Mayor Amick said that Inspections has always worked on a complaint basis due to lack of Manpower but that the City Manager would be directed to tell Inspections to work the Eastvale area more closely. . Councilman Harris said that he personally objects to a Councilmember bringing out derogatory things about the City, especially when the area is not even in his district. Councilman Harris said he could understand when a citizen brings those things up at Council meetings, because they may not know who to contact, but the Councilmembers should know who to contact regarding problems in :the city. At this time, Mayor Amick read a Proclamation prepared by the Bahai' Faith as follows: 00310 MAYORAL PROCLAMATION FOR THE CELEBRATION OF PEACEFEST '88 NHEREAS: Peace is undeniably in the best interest of all the world's peoples; WHEREAS, This nation upholds the principal of Universal Peace; WHEREAS, Citizens of The Colony are concerned about a peaceful future for themselves and their children; I, DON AMICK, MAYOR of The Colony, Texas, hereby proclaim October 20th through November 12, 1988 as a Celebration of Peace to be known as PEACEFEST in The Colony, Texas. (s)Don Amick, October 3, 1988 4. PUBLIC HEARING AS REQUIRED BY THE TEXAS DEPARTMENT OF COMMERCE IN REGARD TO APPLYING FOR STATE FINANCIAL ASSISTANCE FOR THE EXTENSION OF SEWER SERVICES INTO THE EASTVALE AREA Councilman Weaver moved to open the Public Hearing and Councilman Harris seconded the motion which carried with all members voting Aye. Councilman Glazener said The Colony Leader newspaper listed several things in an article which were not accurate and he wanted to address them at this time. They are as follows: 1) the grant is in the application stage, not approved yet. There are many requirements to be met first, 2) If the grant is approved, only 25% of the area will be served by the grant, not most of the area as the article said, 3) The grant is for $250,000 and the estimated cost to provide service to all the area is $2,000,000,000. 4) We will have to match approximately $30,000.00. Councilman Glazener went on to say he thinks the area to be served should be clarified. Councilman Weaver asked Bob van Til to clarify the area to be affected and wondered how Councilman Glazener could be so sure on 25% of the area would be served. Mr. Bob van Til said we will get as much as possible from the grant but it is unknown as yet exactly what $250,000 will pay for, noting it depends on several factors. Mayor Amick asked if the survey is complete and Mr. van Til said it is, stating 250 homes were surveyed and approximately 69% were found to be low - moderate income homes. Mr. van Til said we needed to have 51% in order to proceed with the application for grant. Councilman Weaver at this time, noted that he does represent the east side of the Eastvale area. Councilman Harris said the key is not to put out false expectations but correct information. Mayor Amick asked if we do know what the money will cover. Bill Hall said we know what is required and that it must cover W. Lake Highlands Dr. and Mr. Hall estimated that 25% is a close estimate to the amount of area to be served. Councilman Marks said if we are not sure of the area, will have a hearing in that area. Bill Hall said we do know the area, we just have to determine the best use for the money. Councilman Marks asked if we will have another public hearing next Monday and Mr. Hall said we would. Councilman Marks asked if the sewer line through the Nichols property would affect Eastvale and Mr. Hall said the property owner had been asked if he would participate in the grant project and he declined. Councilman Weaver moved to close the Public Hearing and Councilman Robinson seconded the motion which carried with all members voting Aye. 5. CONSENT AGENDA Mayor Amick summarized the items on the Consent Agenda. 003:!.00 A. CONSIDERATION OF THE APPROVAL OF THE MINUTES OF THE COUNCIL MEETING HELD ON SEPTEMBER 12, 1988 Councilman Glazener moved to approve the minutes as written and Councilman Spears seconded the motion which carried with a unanimous roll call vote. B. CONSIDERATION OF APPROVAL OF PROPOSALS FOR IMPROVEMENTS IN CITY PARKS Councilman Marks said he thought the backstop was to have been deleted from the proposal for Cowan Park. Mayor Amick said the Council approved the money but asked the Board to review with the Jaycees to see if they wanted a backstop in their park. Bill Hall said he has received a memo from Ms. Brantley stating the Jaycees do not want a backstop and that Ms. Brantley recommended using the $500.00 allotted for. it and providing landscaping at the Historical Park. CoUnci. lman Marks said the park is in his district and he feels that is a good place for small kids to play, but if the Jaycees don't want it, that's O.K. Mayor Amick said we do try to go along with the group that adopted the park. Councilman Marks asked.to leave the proposal as is until he can visit with the Jaycees. Ail agreed. Councilman Harris asked if the cost estimate on B.B.Owens and the Complex for buildings is for each park. Ms. Brantley said it is and showed the Council the location of the buildings. Mayor Amick asked if Gary Birdsong feels adding one pole to Turner Street Park will give enough light and Ms. Brantley said yes he. does, after seeing the park. Councilman Marks asked the time frame on the concession stands and Ms. Brantley said Winter 1989. Councilman Robinson moved to approve the proposals, leaving the backstop at Cowan until Councilman Marks visits with the Jaycees and Councilman Glazener seconded the motion. Councilman Harris asked how much is left in these bond funds and Mayor Amick said approximately $49,000.00 which is proposed to be used for irrigation and practice fields. Councilman Harris asked when that would be coming before Council for approval and the Mayor directed Ms. Brantley to prepare that proposal for the next Council agenda for action. At this time the Council was polled, and the motion carried with a unanimous roll call vote. C. CONSIDERAT.ION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH DENTON COUNTY FOR AMBULANCE SERVICE. Mayor Amick explained that this is a standard agreement entered into each year with Denton County. Councilman Glazener moved to Resolution as written and Councilman Spears seconded the motion which carried with a unanimous roll call vote. D. CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR MUTUAL AID IN DISASTER ASSISTANCE WITH OTHER CITIES IN DENTON COUNTY Mayor Amick stated this is also a standard agreement. Councilman Glazener moved to approve the Resolution as written and Councilman Spears seconded the motion which carried with a unanimous roll call vote. E. CONSIDERATION OF APPROVAL OF BUDGETED CASH TRANSFERS IN THE AMOUNT OF $~00,000.00 Councilman Glazener moved to approve the transfers as budgeted and Councilman Spears seconded the motion which carried with a unanimous roll call vote. 6. CONSIDERATION OF SITE PLAN APPROVAL AS PRESENTED BY THE CHURCH OF JESUS CHRIST LATTER DAY SAINTS TO BE LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF KEYS DR. AND ANDERSON DR. Bob van Til referred to the plans in the Council packet as submitted by the church, stating it does meet all the regulations and ordinances of the City, and that .staff and P & Z does recommend approval. Mayor Amick asked what changes P & Z had requested. Mr. van Til said only 3 items; 1) Hydromulch the northeast corner of the property. 2) Relocate the storage building (this was requested by L.I.S.D. for aesthetic reasons) 3) correct drainage on the west side of the property. Mr. van Til said all the changes were addressed, however, after reviewing the storage building will be left as is. Don Vanderburg, the architect said he had visited with school district architects who had expressed the concern over the location of the storage building because it was located next to the drive to the new school. He said they discussed switching the location of the dumpster pad and the building, however, since the concerns were aesthetic, it was decided to leave the storage building where it is instead of putting a dumpster pad there. Mr. Vanderburg said the building will be finished just as the main building and feel it will be less unsightly than a dumpster. Councilman Marks asked about brick color and roof pitch. Mr. Vanderburg said the brick will be a red tone and the roof pitch is very low; 5 1/2 to 12. Councilman Glazener noted the design is very similar to the church on Legacy Dr. in Plano and Mr. Vanderburg said they are very similar. Councilman Harris asked what was on the east side and Mr. Vanderburg advised it was Family Life Learning Center. Councilman Harris asked if there would be something around the dumpster to hide it and Mr. Vanderburg said at this point it is only a pad for a dumpster and it will be up to the church if they desire to use a dumpster service or not, noting the city does not require any screening around dumpsters. Councilman Harris moved to approve the site plan as presented and Councilman Marks seconded the motion which carried with a unanimous roll call vote. 7. CONSIDERATION OF APPROVAL OF DESIGN FOR THE RENOVATION OF FIRE STATION NO. ONE Van Morrison distributed the plans and the cost estimate to the Council. Mayor Amick asked if the Council Committee had reviewed this and Chief Morrison said Councilmen Robinson and Spears had done so. He said staff is very pleased with the plans and went on to say the original cost estimate was $265,500. and now the cost estimate is $246,192., and reduction of $18,000., noting that price does not include an emergency generator at approximately $9000.00. The Chief said that could be addressed later, but that the wiring for the generator will be included. Councilman Marks asked what the total bond amount is and the Chief stated $590,000.00. Councilman Robinson stated the funds for this project have already been approved, just the plans need approval tonight. Mayor Amick asked the status of the ambulance and Chief Morrison advised the ambulance will be received November 21, 1988, which is earlier than expected. He said the ambulance is to be used in a display at a national convention in Dallas so it is being shipped early. Councilman Marks asked what would happen to Station 2, and the Chief said it will be manned with 12 volunteers and hopefully in the near future can be staffed with paid personnel, noting that right now there are more calls being made in the southern portion of the city. Councilman Spears moved to approve the plans as presented and Councilman Robinson seconded the motion which carried with a unanimous roll call vote. 8. REVIEW AND CONSIDERATION OF A PROPOSAL FOR A GOLF COURSE TO BE LOCATED ON WYNNEWOOD PENINSULA Mayor Amick stated the agreement had been received late today from our attorney and' suggested it be accepted for consideration. Bill Hall said the deadline for the Corps of Engineers was October 4, and the 120 day option given the dev~lop~er, expires October 6. Mr. Hall said he met with Frank JennimgS and Dick Watson.on Friday, September 30 and had received the plans and agreement at that time, going on to say the agreement has been reviewed by our attorney and now the Council needs time to review it, stating if it meets with all Council approval, then it will be brought back at the next meeting for final approval, along with final plans and a start schedule. Mr. Hall said he would contact the Corps tomorrow and advise them he does have a contract and the plans in hand. Mr. Hall said the present plan calls for a minimal club house at first. Frank Jennings was present and advised that the plans now call for a full club house, including a restaurant facility. Councilman Harris asked when they would start and Mr. Jennings said as soon as the Corps approval is received. Ken Wood asked about parking and Mr. Jennings said the parking lot will accommodate about 200-225 vehicles. Councilman Harris moved to accept the agreement as written for consideration and Councilman Marks seconded the motion. Councilman Marks .asked how long the course will be, when it would be open and the fees for playing. Mr. Jennings advised the course will be 7200 feet, opening hopefully between August to November 1989 and it will cost $12.00 on weekdays and $18.00 on week-ends. Mayor Amick noted the City does not intend to make money on this golf course for the first 15 years. At this time, the motion carried with a unanimous roll call vote. 9. CONSIDERATION OF A RESOLUTION AUTHORIZING THE RELEASE OF CONSTRUCTION ESCROW FUNDS Bill Hall said since these funds are being transferred from censtruction escrow accounts, the action does require a Council Resolution, in order to have them released from the lending institution. He went on to say they this money was required to be held in escrow until the projects were complete and they have been completed. Councilman Weaver moved to approve the transfers and Councilman Spears seconded the motion which carried with a unanimous roll call vote. 10. CITY MANAGER'S REPORT 1. Mr. Hall read a letter he had received from the United Way thanking the City for participating and commending Bob van Til for his work as Chairman. Mr. Hall said there is a special certificate for Mr. van Til, which will be framed for hanging. 2. Bill Hall said he has received information from the City of Ft. Worth regarding the truck parking problem in shopping center parking lots. He said with Council concurrence staff will prepare the necessary ordinance. Councilman Marks asked if the city can limit parking in parking lots and Mr. Hall said there have been many complaints regarding the parking lots looking like truck terminals, however at the present time we have not recourse. Councilman Marks asked if it is legal for us to stop truck from parking there. Mr. Hall said the ordinance will allow the city to do so. Councilman 00311 Marks said he disagreed, that now citizens that drive trucks will have no where to park. Mayor Amick said it is not the responsibility of the City to furnish parking, going on to say there are so many large trucks you can't see the stores, the trucks are too heavy and they damage the parking lots, causing repairs to be made. Councilman Marks said he does not think it is right, saying he used to drive a truck and he always felt the city did not want truck drivers living in the city. 3. Mr. Hall advised the Council he had been in Austin this date attending a pre-conference hearing before the PUC regarding EAS. He said the Administrative Law Judge did agree to let us (The Colony) review the studies dcne last year to see if any information in them would benefit our case. He went on to say the actual hearing before the PUC has now been delayed til late summer of 1989. Mr. Hall said Carroll Howard, our attorneys and himself were present to represent The Colony. 11. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO-WIT: A. PROCEDURES Upon reconvening in Open Session the Council addressed the following: 12. APPROPRIATE ACTI~NRESULTING FROM THE CLOSED DOOR SESSION There was no action to be taken, therefore Councilman Harris moved to adjourn the meeting and Councilman Spears seconded the motion, which carried with all members voting Aye. Mayor Amick adjourned the meeting at 9:35 p.m. APPROVED: Don Amick, May~ ' ' ~ ATTEST: ' , City Secretary