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HomeMy WebLinkAbout04/18/1988 City Council 0{}2949 MINUTES OF THE CITY COUNCIL MEETING HELD ON APRIL 18, 1988 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 18th day of April, 1988 at City Hall with following Council roll call: Don Amick, Mayor Absent Rick Harris,Mayor Pro-rem Present Johnny Spears,Councilman Present Michael Robinson,Councilman Absent Steve Glazener,Councilman Present Harvey Bradley,Councilman Present Marlene Poole,Councilman Present and with five members present a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE Mayor Pro-tem Harris announced that Pack 133, Tiger Cubs were present to lead the Council and the audience in the Pledge of Allegiance to the flag of the United States of America 2. CITIZEN INPUT Bill Harrison - thanked the Council for helping in getting Plano Parkway open and then commended the Council for commissioning Dick Schuyler to make the "City signs", stating they are all beautiful. Bill Hall, City Manager - Showed a video tape of the ribbon cutting and opening of Plano Parkway, to the delight of everyone present. 3. PRESENTATION OF PLAQUES OF APPRECIATION TO THE FOLLOWING PERSONS: DEE COLE, ROBERT FIUMARA, BILL SHARP, AND TIM SOLOHUBOW Mayor Pro-tem Harris presented each of the above named persons with a plaque of appreciation for their time served on advisory boards for the City, with the exception of Ms. Dee Cole, who was ill and could not be present. After receiving his plaque, Mr. Sharp presented the City with a check for $50.00 to help defray the costs of remodeling at the old City Hall. 4. MAYORAL PROCLAMATION DECLARING APRIL 17 THROUGH 23, 1988 AS VOLUNTEER WEEK IN THE COLONY Mayor Pro-tem Harris read the Proclamation as follows: WHEREAS, the Chisholm Trail Retired Senior Volunteer program was organized in 1973 as part of the national programs of RSVPs; and WHEREAS, the Chisholm Trail RSVP is celebrating its 15th anniversary this year; and WHEREAS, RSVP provides opportunities for persons 60 years of age and older throughout Denton County to remain active in their communities through volunteer service to no-profit agencies; and WHEREAS, RSVP in Denton County includes 600 persons as active, volunteering members; and WHEREAS, RSVP provided 120,000 hours of volunteer service in Denton County in 1987; and 0 0 2 9 WHEREAS, the RSVP program serves to focus the attention of the community on the valuable resource provided by its older citizens; and WHEREAS, RSVP is the only organization in Denton County which deals with senior volunteers; and WHEREAS, April 17 through 23, 1988 is National Volunteer Week: NOW, THEREFORE, I, Don !Amick, Mayor of the City of The Colony, Texas do proclaim April 17 through 23, 1988, as "VOLUNTEER WEEK" in The Colony as a statement of the City's support and appreciation of the older citizens in our community. SIGNED AND SEALED this 18th day of April , 1988. (s)Don Amick, Mayor ATTEST: (s)Patti A. Hicks, City Secretary Ms. Peggy Kelly representing R.S.V.P. was present and accepted the Proclamation. Ms. Kelly said that R.S.V.P. attempts to put the skills of the older citizens to work in the community on a volunteer basis. 5. REVIEW PROPOSED AMENDMENTS TO THE ENGINEERING AND DESIGN MANUAL Bill Hall said that the Council has in their packet some proposed amendments to the Engineering Design Manual which ~ had been adopted two years ago. Mr. Hall said that since that time, there had been several changes in the law and that our engineering firms have recommended amending the manual. Mr. Hall said there are a total of 122 changes and he would be happy to address any of them about whioh the Council had questions. There were no questions and the City Manager was directed to place this on the May 2 Council agenda for action. 6. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR 5" LARGE DIAMETER FIRE HOSE Bill Hall stated the bids had come in as follows: Riggs First Line $7726.29 Bashcor, Inc $7834.60 Casco Industries $7520.00 Snap-tite, Inc. $7935.00 Mr. Hall said that Capt. Dave Wallace had reviewed the bids and has recommended awarding the bid to Casco Industries, Inc. because they are the low bid, they meet all the specifications, we already have fire hose from that company and a fast delivery. Mr. Hall said the amount budgeted was $8272.00 and all the bids were under budget. Councilman --~ Poole moved to accept the bids and award the bid to Casco Industries, Inc. for $7520.00, as recommended. Councilman Bradley seconded the motion, which carried with a unanimous roll call. 7. CONSENT AGENDA Mayor Pro-tem Harris summarized the items on the Consent Agenda. A. CONSIDERATION OF THE APPROVAL OF MINUTES FOR THE APRIL 0029 4 AND APRIL 11, 1988 COUNCIL MEETINGS Councilman Spears abstained from the April 11 meeting. Councilman Bradley moved to approve the minutes as written, and Councilman Glazener seconded the motion which carried with a unanimous roll call vote. B. CONSIDERATIO~ QF AN ORDINANCE OF THE CITY OF THE COLONY AUTHORIZING THE' C~TY~ MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF 5" LARGE DIAMETER FIRE HOSE Councilman Bradley moved to approve the Ordinance as written, and Councilman G]azener seconded the motion which carried with a unanimous roll call vote. C. CONSIDERATION OF APPROVAL OF RECOMMENDED GUIDELINES FOR USE OF THE COLONY CIVIC CENTER Councilman Poole stated that she agrees with all the guidelines, but feels that an item should be added to No. 4 of the policies stating that any group or organization that has a regularly scheduled meeting on a continuous basis should be issued a key to building. All the Council agreed to that change. Councilman Poo]e moved to approve the policies as written, with the addition and Councilman Glazener seconded the motion which carried with a unanimous roll call vote. Councilman Poole commended the Park and Recreation Board for their work in putting together these policies. Mayor Pro-tem Harris commented that all the advisory boards do a lot of work to help the City. He also commended the Masonic Lodge for their hard work in remodeling the old city hall for use a civic center and stated that a letter should be sent to them in appreciation. D. CONSIDERATION OF APPROVAL OF RECOMMENDED DEVELOPMENT PLAN FOR TWO POCKET PARKS Councilman Bradley moved to approve the recommendation as presented, and Councilman Glazener seconded the motion which carried with a unanimous roll call vote. 8. CONSIDERATION OF BOARD APPOINTMENTS: PARK AND RECREATION - JULIA WARREN PLANNING AND ZONING - CHERYL BLAKE AND BILLY OWENS Councilman Bradley moved to approve the appointments as recommended from the last Council meeting', and Councilman Poole seconded the motion which carried with a unanimous roll call vote. 9. CONSIDERATION OF AN ORDINANCE ANNEXING APPROXIMATELY 33.60 ACRES OF LAND GENERALLY DESCRIBED BELOW: A TRACT OF LAND APPROXIMATELY 33.6 ACRES IN SIZE, GENERALLY LOCATED IN THE SOUTHERN PORTION OF THE CITY, BOUNDED ON THE NORTH AND WEST BY THE EXISTING CITY LIMITS OF THE COLONY, ON THE SOUTH BY THE CITY OF HEBRON, AND ON THE EAST BY THE ST LOUIS AND SAN FRANCISCO RAILROAD Mayor Pro-tem Harris read the caption of the Ordinance as written: AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF THE COLONY, TEXAS; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS T~EREOF SHALL C0295 BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY Bill Hall explained where this ]and is located and then stated that it does not add any property to the City because it is merely a correction to a previous annexation in 1985, in which the metes and bounds had not been complete. Councilman Glazener moved to approve the Ordinance as written and Councilman Poo]e seconded the motion which carried with a unanimous roll call vote. 10. CONSIDERATION OF AN ORDINANCE ANNEXING APPROXIMATELY 22.968 ACRES DESCRIBED BELOW: A TRACT OF LAND APPROXIMATELY 200 FEET WIDE AND 5576 FEET LONG, GENERALLY LOCATED IN THE SOUTHWEST PORTION OF THE CITY, BOUNDED ON THE WEST BY THE CITY LIMITS OF THE CITY OF LEWISVILLE, AND ON THE NORTH, EAST AND SOUTH BY THE EXISTING CITY LIMITS OF THE COLONY Mayor Pro-tem Harris read 'the caption of the Ordinance as written: AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF THE COLONY, TEXAS; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATISFIED PROVIDING THAT sUcH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREINAFTER ADOPTED; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY Mr. Hall again stated that this annexation does not add land to the city, and that it is also a correction to a previous annexation. Councilman Poole moved to approve the Ordinance as written and Councilman Bradley seconded the motion which carried with a unanimous roll call vote. 11. REVIEW OF THE MASTER PLAN Bill Hall stated that staff, Council and P & Z had been working for years to adopte a formal Master Plan for the City with no real accomplishments. Mr. Hall said that Mayor Amick had recommended this item be deferred back to P & Z for a formal recommendation to Council. Councilman Glazener moved to defer the Master Plan to P & Z and Councilman Bradley seconded the motion. 12. REVIEW AMENDMENTS TO THE PLANNING AND ZONING MANUAL Mr. Hall stated that the amendment is to clarify a question regarding procedures and if there are no questions, the ordinance will be on the next regular agenda for action. There were no questions and Mayor Pro-tem Harris said to bring back to Council on May 2, 1988 for action. 13. REVIEW AMENDMENTS TO CHAPTER 6, SECTION 118 OF THE CODE OF ORDINANCES, RELATING TO CERTIFICATE OF OCCUPANCY Bill Hall again stated that if there were no problems with the proposed amendments the ordinance will be placed on the May 2, 1988 agenda for action. Mayor Pro-tem stated that anyone wishing to see the proposed amendments should contact the City Secretary. 14. CITY MANAGER'S REPORT Bill Hall briefed the Council on the first days of the opening of Plano Parkway, giving them the approximate traffic count, stating there was an average of 5000 cars on the road between 8:00 a.m. and 6:00 p.m. Mr. Hall also advised the Council that already there were no ]ess than 15 real estate ~igns placed on that roadway and that it was very unsightly, and would prevent the proper germination and growth of the grass seed which had been planted. Council directed Mr. Hall to call the various companies and advise them to move their signs. Mr. Ken Wood said garage sale signs are still a problem and asked for more enforcement. Mr. Hall said the inspection department doesn't work on the week end but that we do from time to time, have them work overtime to pick up those signs. Mayor Pro-tem Harris said that perhaps a department that does work on the week end should handle that problem. It was decided that perhaps the sign ordinance as a whole, needs to be reviewed. Mr. Hall informed the Council of the status of the Allen EAS case and there fo]lowed a lengthy discussion regarding what The Colony can do to help our case. Councilman Poole suggested that Mary Hundt be contacted to get a letter writing campaign started again as she had done several years ago. Mayor Pro-tem Harris directed Bill Ha]] to contact the Chamber to get involved in this. At this time, Mr. Hall advised the Council of the new telephone line being put in at the police department for citizens to anonymously turn in complaints, tips on various criminal activity, etc. He stated the line will be answered 24 hours a day by a recorder and monitored by the police department. The new number will be 370-GRIP. Mr. Hall said that the staff had been concerned with the drainage area between Griffin Middle School and John Yates Drive and that soon chain barriers will be installed, which will prevent kids getting into the drainage pipe, but will allow free flow of debris. Mr. Ken Wood said there is a similar problem on Blair Oaks just north of S. Colony. At this time, Mayor Pro-tem addressed the following item: EMERGENCY AGENDA ITEM 1. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, SECTION 2G, REGARDING PENDING LITIGATION, TO-WIT: A. WHITE PROPERTY There was no action taken relating to the Closed Door Session. With no further business to address, Councilman Poole moved to adjourn the meeting and Councilman G]azener seconded the motion. Mayor Pro-tem Harris adjourned the meeting at 8:55 p.m. APPROVED: Don~mick, Ma~or ATTEST: Patti A. Hicks, City Secretary