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Home My WebLink About08/10/1987 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON AUGUST 10, 1987 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 10th day of August, 1987 at City Hall with following Council roll call: Don Amick, Mayor Present Rick Harris,Mayor Pro-rem Present Johnny Spears,Councilman Present Michael Robinson,Councilman Present Steve Glazener,Councilman Present Harvey Bradley,Councilman Present Marlene Poole,Councilman Present and with seven members present a quorum was established and the following items were addressed: 2. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR INSURANCE COVERAGE FOR CITY EMPLOYEES City Manager Hall said the bids were just opened at 3:00 p.m. this date and no recommendation was available at this time. Councilman Harris moved to table this item until August 17, 1987 and Councilman Poole seconded the motion which carried with all members voting Aye. 3. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR INSURANCE COVERAGE FOR CITY EMPLOYEES Councilman Harris moved to table this item until August 17, 1987 and Councilman Poole seconded the motion which carried with all members voting Aye. ADDITIONAL AGENDA ITEM 5. CONSIDERATION OF AN ORDINANCE CALLING TWO PUBLIC HEARINGS FOR THE ANNEXATION OF A TRACT OF LAND GENERALLY LOCATED SOUTH OF STATE HIGHWAY 121 AND EAST OF THE BURLINGTON NORTHERN RAILROAD Mayor Amick explained that the city limit sign for The Colony should be moved out further to the east, however the State will not do so until The Colony annexes the highway Right of Way on which the sign will be located, thus we are beginning the annexation process on this Right of Way. Mayor Amick then read the caption of the Ordinance as written: AN ORDINANCE CALLING TWO (2) PUBLIC HEARINGS IN ACCORDANCE WITH TEX.REV.CIV.STAT.ANN.ART. 970a OF THE MUNICIPAL ANNEXATION ACT AND SECTION 1.03, OF CHAPTER 1 OF THE HOME RULE CHARTER OF THE CITY OF THE COLONY, TEXAS, ADOPTED JANUARY 20, 1979, FOR THE PURPOSE OF CONSIDERING THE INSTITUTION OF ANNEXATION PROCEEDINGS TO ANNEX ALL THAT LOT, TRACT, PARCEL OF LAND DESCRIBED IN EXHIBIT "A" WITH THE FIRST PUBLIC HEARING TO BE CONDUCTED ON SITE ON THE 31ST DAY OF AUGUST 1987, AT 7:00 O'CLOCK P.M. AND WITH THE SECOND PUBLIC HEARING TO BE CONDUCTED AT THE CITY HALL, 5576 NORTH COLONY BOULEVARD, THE COLONY, TEXAS ON THE 31ST DAY OF AUGUST, 1987 AT 7:30 O'CLOCK P.M., PROVIDING FOR PUBLICATION OF NOTICE; DIRECTING PREPARATION OF A SERVICE PLAN FOR INSPECTION AT THE PUBLIC HEARINGS Councilman Poole moved to approve the ordinance as written, and Councilman Harris seconded the motion which carried with a unanimous roll call vote. At this time, the Mayor called a short recess until the City Attorney could arrive. After reconvening the Council addressed the following: 1. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COUNCIL OF THE CITY OF THE COLONY, TEXAS, CANVASSING THE RETURNS AND DECLARING THE RESULTS OF AN ELECTION HELD IN SAID CITY ON THE 8TH DAY OF AUGUST, 1987, FOR THE PURPOSE OF VOTING ON THE CONSOLIDATION OF THE CITY OF THE COLONY, TEXAS AND THE CITY OF EASTVALE, TEXAS Mayor Amick read the returns of the August 8 election as follows: PRECINCT NO. FOR AGAINST TOTAL VOTES CAST 2B 219 43 262 2C 155 35 190 2D 197 56 253 2N 220 67 287 2S 179 57 236 ABS 29 9 38 1266 Mayor Amick then read the caption of the Ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS CANVASSING THE TOTAL NUMBER OF VOTES RECEIVED IN EACH PRECINCT IN THE AUGUST 8, 1987 ELECTION CONCERNING THE CONSOLIDATION OF THE CITY OF THE COLONY AND THE CITY OF EASTVALE, TEXAS; PROVIDING FOR THE CONTINUATION OF AND ADOPTING THE COMPREHENSIVE ZONING EXISTING WITH THE CITY OF EASTVALE, TEXAS AS THE SAME EXISTS ON THE DATE OF CONSUMMATION OF THE CONSOLIDATION OF THE CITY OF THE COLONY WITH THE CITY OF EASTVALE; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Councilman Harris moved to approve the ordinance as written and Councilman Poole seconded the motion. Mayor Amick said the committee had done an excellent job of informing the citizens and that is evident in the number of votes, stating that the votes also indicate the citizens are confident in the City government. The Mayor said that the agreement will be kept and that The Colony will do what they said they would. Councilman Spears asked if the confusion about the Eastvale Police Chief had been worked out and the Mayor said he had received a letter from Mr. James stating he would indeed like to come to work for The Colony. Councilman Harris asked how the Eastvale staff would be handled. Mayor Amick said the staff will be taken on as soon as consolidation occurs. Mr. John Boyle, City Attorney, explained that the consolidation would be in effect as soon as the election documents are certified by the Secretary of State and that this would probably happen within two days. Councilman Harris stated that the police and fire departments would begin serving that area immediately. Councilman Bradley suggested distributing new emergency and service phone numbers to the new citizens. Mr. Hall said that had been addressed already. Mayor Amick said that the vote in Eastvale in April had been close and that lots of rumors had been circulating, stating that if when The Colony takes over, there are records missing the responsible parties would be prosecuted. At this time, vote was taken and the motion passed with a unanimous roll call vote. Mayor Amick at this time, called a brief recess. Upon reconvening the following was addressed: 4. BUDGET WORK SESSION Mayor Amick asked if the personnel committee had met. Councilman Harris stated they had and that their recommendations are included in the proposed budget. Councilman Harris began by asking about revenues, stating that some categories had increased by a large percentage. Mr. Hall explained that City Licenses decreased from $3000.00 to -0- because it had been changed to Solicitors and Health Permits, going on to say that in years to come City Licenses will no longer be shown in the budget. Councilman Spears asked about the increase in sales tax. Mr. Hall said that is due to all the new businesses coming in to our City, stating that unlike other cities, we have never relied on sales tax and that we are experiencing a good up swing. Councilman Harris asked about F & J permits increase. Mr. Hall said due to the new Sixties Series homes, F & J projects building more this next year. Mayor Amick asked if we are in line with other cities on permit fees and Mr. Hall said The Colony is low and that needs to be re-evaluated. Mayor Amick asked why the franchise tax was down and Mr. Hall stated that was due to TUE and Lone Star Gas both giving rebates this past year. Councilman Poole asked if Eastvale is included in this budget, Mr. Hall stated no. GENERAL ADMINISTRATION Councilman Harris asked about janitorial services. Mr. Hall said that Request for Proposals were being received on August 19, 1987 for those services. There was a brief discussion regarding Travel and Education and Training. There were no other questions regarding G.A. CITY SECRETARY Councilman Poole stated that we should be very sure there is enough budgeted for upcoming elections, stating that there may be a local option election this year. The City Secretary, Patti Hicks stated that there should be enough for three elections. There were no other questions. PERSONNEL There were no questions. FINANCE Mayor Amick asked if a person was being added. Mr. Hall said that a 1/2 person is being added, stating that half Mr England's salary will come from the Water department and half from the City, going on to say that Jane Barton and Ruthann Devlin will paid from Finance MUNICIPAL COURT Councilman Bradley asked what Professional fees covers, and Mr. Hall stated that covers the judges salary and jury fees. Councilman Poole asked if Day Court is included, Mr. Hall said no. Mayor Amick said he would like to stop here and begin with the Park and Recreation Department on August 13. Councilman Poole requested complete revenues from LISD by August 13 and Councilman Harris requested a schedule of the Library and the Rec Center by that date. At this time the following was addressed: EMERGENCY AGENDA ITEM 1. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO WIT: A. 1987/88 MUNICIPAL BUDGET With no action to be taken regarding the Closed Door Session, Councilman Harris moved to adjourn and Councilman Robinson seconded the motion which carried with all members voting Aye. Mayor Amick adjourned the meeting at 12:30 a.m. APPROVED: Don ~l~ick, Mayor ATTEST: ~?~atti ~';~,CR~cks, City Secretary %".. ............. ..'/' :.,.,:!~