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Home My WebLink About07/06/1987 City Council 00270 ~I~$ O~ ?HE CI?¥ CODNCI~ ME~I~6 ~.~D O~ JULY 06, 1987 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 6th day of July, 1987 at City Hall with following Council roll call: Don Amick, Mayor Present Rick Harris,Mayor Pro-tem Present Johnny Spears,Councilman Present Michael Robinson,Councilman Present Steve Glazener,Councilman Present Harvey Bradley,Councilman Present Marlene Poole,Councilman Present and with seven members present a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE Mayor Amick led the Council and the audience in the Pledge of Allegiance to the flag of the United States of America 2. CITIZEN INPUT Don Beckel 5104 Brandenburq thanked the City for contributing to the success of the Firecracker Run held on July 4th. Mr. Beckel informed the Council and audience that there were 190 runners; a 150% increase over the previous year, stating that after tallying the funds there would be approximately $450.00 to donate to the Library. 3. PRESENTATION OF A PLAQUE FOR THE LORD MAYOR OF PORTSMOUTH, ENGLAND TO MEMBERS OF THE COLONY YOUTH SOCCER ASSOCIATION Casey Parsons and Richard Dutko were present to accept the plaque on behalf of The Colony Youth Soccer Association. Mayor Amick read the inscription and stated that this Select Soccer team is scheduled to leave for England on July 18 and wished them a good and safe trip. 4. RECEIVE PRESENTATION FROM THE CITY BROCHURE COMMITTEE Mr. Steve Withers was present from the Committee to advise the Council of the progress made on this project, advising that Fox & Jacobs is going to supply several photographs for the brochure and that they had made an oral commitment for some funding, but no specific amount had been stated. Mr. Withers said that Fox & Jacobs needs to see a rough layout before they can commit but that the money is needed before the committee could even get to that point. Mr. Withers stated that approximately $3000.00 is needed to produce something with which to approach developers and until the developers are approached, it will be difficult to come up with a total amount for the project. Mayor Amick asked if the City had set aside an amount in the budget for this purpose and Councilman Poole reminded the Mayor that the City had agreed to split the cost for the brochure 50/50 with the Chamber. Mayor Amick asked Councilman Poole if the Committee is ready to make a recommendation at this time, and Councilman Poole advised they are ready to ask the Council for approval of expending funds. The Mayor then called for a motion. Councilman Poole moved to front the $3000.00 for the City brochure, total cost to be shared between the City and the Chamber; with the City portion at this time being $3000.00. Councilman Bradley seconded the motion Councilman Spears then asked where the money would come from and Councilman Poole explained that there was a Council account set up in the 1986/87 budget and that it had been agreed that City promotion funding would come from that account. Mr. Withers further advised that the brochure would be put together is such a way as to be applicable five years from now. Mayor Amick asked if there is an estimated timetable and Mr. Withers stated it depends on the completion of the Municipal Complex, since they would like to include photographs of the Complex in the brochure. Councilman Poole did state that the Committee had interviewed several companies and had settled on the March Agency to do the work. Sherry Schuyler, President of the Chamber of Commerce advised that the brochures information had already been distributed. At this time, a vote was taken and the motion passed with a unanimous roll call vote. 5. CONSENT AGENDA Mayor Amick and Mr. Hall summarized the items on the Consent Agenda and Councilman Spears requested that item B be pulled for discussion. A. CONSIDERATION OF APPROVAL OF MINUTES OF THE COUNCIL MEETINGS HELD ON JUNE 13 AND 15, 1987 Councilman Harris moved to approve the minutes as written and Council Poole seconded the motion which carried with a unanimous roll call vote. B. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH CUMMINGS AND PEWITT, INC. FOR ENGINEERING SERVICES RELATING TO THE EXTENSION OF PLANO PARKWAY THROUGH THE IBM TRACT TO SH 121 Mayor Amick explained that Cummings and Pewitt is the engineering firm already engaged for the construction of Plano Parkway and this contract would allow them to do the engineering services through the IBM property to SH 121. Councilman Spears expressed his concern that "staking" was not included in the contract. Mr. Bill Hall, City Manager clarified stating that this is included under the estimate for surveying costs. Councilman Spears also stated concern regarding the additional cost of $.25 per mile for travel over 50 miles from the office of Cummings and Pewitt, Inc. Mr. Hall stated that the offices are within 50 miles of The Colony City Hall. Councilman Robinson noted that the City would have to authorize said travel. Councilman Spears questioned the aspect of periodic inspections. Mr. Hall explained that this was a standard AIA contract and that Cummings and Pewitt are basically "on-call" for us to go to the site and perform inspections at the City's request and/or do spot inspections. Mr. Hall also stated that Tommy Turner, Director of Public Works, has been on- site and is working with the Carrollton Inspector closely on this project. Councilman Harris asked how this contract compared to the contract that Cummings and Pewitt had executed with Henry Billingsley on this same project. Mr. Hall advised that this was the same contract and they by the city executing it would allow for consistency on this project. After further discussion, Councilman Spears moved to accept the contract and Councilman Robinson seconded the motion, which carried with a unanimous roll call vote. C. CONSIDERATION OF A RESOLUTION APPROVING A JOINT ELECTION WITH DENTON COUNTY ON AUGUST 8, 1987 Councilman Harris moved to approve the Resolution as written and Councilman Poole seconded the motion which carried with a unanimous roll call vote. D. CONSIDERATION OF A RESOLUTION, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EASEMENT TO TEXAS UTILITIES ELECTRIC COMPANY FOR THE CONSTRUCTION OF A THREE PHASE OVERHEAD LINE TO SERVE THE STONEBRIAR EFFLUENT WATER PUMPS Mr. Hall stated that the Council had previously approved an agreement with Stonebriar to tie into the wastewater treatment plant and that this resolution would allow an easement to increase the electrical load capacity at that plant. Councilman Harris asked for a clarification of the map and Mr. Hall did so explaining that the easement does not cross any residential property. Councilman Harris moved to approve the resolution as written and Councilman Poole seconded the motion which carried with a unanimous roll call vote. 6. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO-WIT; A. MUNICIPAL COURT JUDGE 7. CONSIDERATION OF ANY APPROPRIATE ACTION RESULTING FROM THE CLOSED DOOR SESSION IN REGARD TO PERSONNEL There was no action to be taken at this time. With no further business to address, Councilman Harris moved to adjourn the meeting and Councilman Bradley seconded the motion. Mayor Amick adjourned the meeting at 8:52 p.m. APPROVED: Don~micR, M~br ' - ATTEST: ~.....~.t%°i"'A':........~s; City Secretary