HomeMy WebLinkAboutResolution No. 93-32,- ORIGINAL
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 93-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS ESTABLISHING PROCEDURES AND GUIDELINES
FOR THE USE OF STEWART CREEK PARK FOR SPECIAL EVENTS;
DECLARING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of The Colony, Texas recognizes the
importance of promotion of the city by supporting special city wide events; and
WHEREAS, the use of City parks and facilities is encouraged for those events;
and
WHEREAS, there have been several events of this type held at Stewart Creek
Park for all citizens of The Colony; and
WHEREAS, the City Council believes it is important to establish procedures
and guidelines for the use of Stewart Creek Park for Special Events;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS:
1. That the following events held at Stewart Creek Park be granted "Special
Events" status:
A. The Annual Chili Cook-off
B. Sail Fair
C. One Open Event
2. That a "Special Event" will have the option of charging an entry or admission
fee to off-set the cost of promotion, reimbursement of special performers or participants or
exhibitors.
3. That the Stewart Creek Park Season passes shall be marked "Not Valid for
Special Events", providing, however, that there shall be no "Special Events" allowed on
holiday weekends, including, but not limited to, July 4th, Labor Day, or Memorial Day.
4. That if, in the event a "day pass" to Stewart Creek Park is purchased through
a source other than the Gate Attendant at the park, during the time a "Special Event" is
occurring, the City shall refund the cost of that pass to the purchaser.
5. That the following requirements shall be met by "Special Events":
A. Have a goal consisting of one or both of the following:
* Promotion of the City of The Colony
* Raising funds for other civic ventures
B. Notification of the event, by those named "Special Events", shall
be submitted to the Parks and Recreation Department at least ninety
(90) days prior to the scheduled date of the events.
C. Request for "Special Events" status by the promoters of the one open
event shall be submitted to the Parks and Recreation Board at least ninety
(90) days prior to the schedule date of the event. Such request will consist of
the groups' goals and plans for the use of Stewart Creek Park. The Parks and
Recreation Board shall review the request and subsequently make
recommendation to the City Council regarding approval or denial of the
request.
D. If a "Special Event" chooses to charge an entry or admission fee, ten
percent (10%) of that entry or admission fee shall be paid to the City of The
Colony to be deposited into the Stewart Creek Park Fund to off-set lost
revenues. Payment of the ten percent (10%) surcharge and an accounting of
ticket sales and attendance will be made to the City within five (5) days after
the event's conclusion. If, due to extenuating circumstances, the event is
unable to pay the ten percent (10%) surcharge within five (5) days, an
extension, not to exceed thirty (30) days may be granted by the City. It is
understood that volunteers and certain participants of a particular event may
be granted special passes into the park and that there will be no ten percent
(10%) surcharge assessed for those passes. An accounting of those passes
shall be made available to the City.
E. During "Special Events", the boat ramp will be open and available for
public use.
F. The use of City assets will be limited to public safety, operation and
maintenance of Stewart Creek Park.
6. That this resolution shall be effective from and after it's passage.
PASSED AND APPROVED this 6th day of Decembg!, 1993.
AT, ST: ~y~/~:~ Wilham W. Manning, Mayor
Patti A. Hicks, TRMC, City Secretary