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HomeMy WebLinkAbout02/02/1987 City Council MINUTES OF Tm CITY COUNCIL MEETING HELD ON FEBRUARY 2, 1987 The REGULAR SESSION of the City Council of the City of The Colony Texas was called to order at 7:30 p.m. on the 2nd day of February, 1987 at City Hall with the following Council Roll Call: Don Amick Mayor Present Rick Harris Mayor Pro-tem Present Tom Arrambide Councilman Present David W. Dye,III Councilman Present Steve Glazener Councilman Present Harvey Bradley Councilman Present Marlene Poole Councilman Present 1. PLEDGE OF ALLEGIANCE Mayor Amick led the audience and the Council in the Pledge of Allgiance to the flag of the United States of America. 2. CITIZEN INPUT Jack Baucum, 1719 Brighton, Carrollton, advised the Council that he owns two properties in The Colony and that on January 10, one of his tenants advised that The Colony Police Department attempted to serve a warrant for construction material over 12" high in the front driveway. Mr. Baucum stated that the warrant was 14 months old going on to say that this is the second time he has had this problem. Mr. Baucum said the first time he found out about the warrant about a month after it was issued, he coorected the problem, came to court and the judge threw the case out. Mr. Baucum stated that in 1982 the City passed the Certificate of Occupancy Ordinance and then in 1984 the SFR Ordinance, going on to say that he has complied with both those ordinances, which means that the City has his name and address on both those documents, listed as the owner of these two properties. Mr. Baucum said he never received notice of either of these two warrants from the City and if the City expects the owners to be responsible then they should at least be notified especially before it goes to the warrant stage. Mr. Baucum also noted that he had not been very pleased with the Municipal Judges he had to work with here either. Mayor Amick asked for the address of the property in question (5221 Alpha) and directed the City Manager to check into the process and the manner in which this was handled and to respond to Mr. Baucum. Sharon Childers, 4840 Alta Oaks Ct. stated she was there representing the 8th grade Griffin Middle School students who are trying to go to Washington D.C. in June by earning money throught various fund raising functions. Ms. Childers said one of the functions is a dance and the students would like to have permission to use Fire Station No. 1 on February 28, 1987 for that purpose. She stated that she already had lined an officer and several adult chaperones. Mr. Bill Hall said he received a memo today from Chief Van Morrison, stating he had no objections to the request and the Council agreed to allow the use of the building. 3. MAYORAL PROCLAMATION DECLARING FEBRUARY 15 - 21, 1987 DRUG AWARENESS WEEK Mayor Amick read the proclamation as written: WHEREAS, the City Council of the City of The Colony, Texas recognizes the seriousness of the drug problem in our coutnry; and WHEREAS, this Council has been asked to participate in a week of activities to inform the community and especially our children of the dangers of drugs; and WHEREAS, we strive always to participate in worthwhile activies; NOW, THEREFORE, I Don Amick, Mayor of the City of The Colony, Texas do proclaim the week of February 15 - 21, 1987 as Drug Awareness Week and urge all citizens of The Colony and the surrounding communities, to participate to the fullest. SIGNED AND SEALED this 2nd day of February, 1987. (s)Don Amick, Mayor ATTEST: (s)Patti A. Hicks, City Secretary EMERGENCY AGENDA ITEMS: 1. CONSIDERATION OF A RESOLUTION APPOINTING TWO MEMBERS TO THE INITIAL BOARD OF MANAGERS FOR THE PROPOSED EMERGENCY COMMUNICATION DISTRICT Mayor Amick said that Denton County is attempting to set up the 911 Enhanced System for Emergency Services. The Mayor said this system is tied in with a computer with all names, addresses and phone numbers of persons on the system loaded into it, going on to say that in the event of an emergency all a person has to do is pick up the phone and dial 911; if they are unable to speak the dispatchers would automatically know there is a problem at that address and send an officer, due to the computer capabalities. Mayor said this item has to be voted on by the citizens and the committee is attempting to get it placed on the April ballot, stating that in August the State is going to implement the system and those cities who do not implement their own systems will automatically be placed on the State system at a higher rate. The Mayor said the rate through the County will be approximately $.27 per month and if we wait and go with the State the rate will be approximately $.50 per month. The Mayor said the rate is based on 3% of our base phne rate, stating the purpose of the Resolution is to appoint members to the initial board so that they can accomplish getting this placed on the April ballot. Mayor Amick said that there will be one fireman, two commissioners and two persons chosen by Denton County Mayors on the board. Mayor Amick said the persons chosen by the Mayors are Olive Stephens and David Purifoy. Mayor Amick said that The Colony has had a representative on the steering committee; Sgt. Mike Crowder. Sgt. Crowder stated that if we do not get this item on the April Election it will cost us more money to implement it and that after the election, provided it passes, it will be 18 - 24 months before the system will e in operation. Sgt. Crowder did say that billing would begin right away so that money could be accumulated to pay for the equipment. Mayor Amick then read the caption of the Resolution: A RESOLUTION APPOINTING TWO MEMBERS OF THE INITIAL BOARD OF MANAGERS FOR THE PROPOSED EMERGENCY COMMUNICATION DISTRICT; AND DECLARING AN EFFECTIVE DATE Councilman Harris moved to approve the Resolution and Councilman Poole seconded the motion. Councilman Harris then asked if The Colony dispatcher would be answering calls from other cities Sgt. Crowder said that The Colony dispatcher would only answer calls from numbers with the 370- prefix, which would include The Colony, Eastvale, and Wynnewood Haven Estates. The motion then carried with a unanimous roll call vote. 2. CONSIDERATION OF APPROVAL OF A CHANGE ORDER ON CONTRACT FOR LIBRARY SHELVING City Manager, Bill Hall said that the bids received recently for Library shelving had included options for either buying all new shelving or re-locating and re-painting the old shelving to match the new. Director of Library Services, Joan Sveinsson, stated that G. Madison, the low bid, had stated that he would provide all new shelves for the same cost as he had bid for re-locating and re-painting the old. Mr. Madison would then take the old shelves out of the existing Library. Councilman Poole moved to approve the change order and Councilman Dye seconded the motion which carried with a unanimous roll call vote. 4. CONSENT AGENDA: Mayor Amick summarized the items on the Consent Agenda for the Audience with brief explanations of the various items from staff members. There were no questions. Mayor Amick requested Item C. be pulled for discussion. A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE JANUARY 19 AND 24, 1987 COUNCIL MEETINGS Councilman Dye moved to approve the minutes as written and Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. B. CONSIDERATION OF A RESOLUTION PROHIBITING SMOKING IN PUBLIC MEETINGS Councilman Dye moved to approve the Resolution as written and Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. C. CONSIDERATION OF AN ORDINANCE DECLARING THE EXCAVATION OF 4712 HETHERINGTON Mr. Hall explained that this ordinance was necessary to enable the City to rid a construction site of a foundation and a large hole of water. Mr. Hall said the structure was begun about a year ago and for some unknown reasons, was halted. The owners have refused to respond to any of the City's attempt at contact. Mr. Hall said the cost of excavation could run from $3500 to $4000 depending on the extent of the excavation. Mr. Hall said that F & J has an interest in this project also and that perhaps some financial arrangement could be make with them for splitting hte costs. Mayor Amick said to try for a 50/50 split. Mr. Larry Sample asked if the property couldn't be sold, stating that he for one would be interested in buying the lot and finising the house. Councilman Bradley moved to table this item until the financial arrangements could be worked out. Councilman Dye seconded the motion which carried with a unanimous roll call vote. D. CONSIDERATION OF A RESOLUTION TO THE TEXAS TURNPIKE AUTHORITY SUPPORTING THE DALLAS NORTH TOLLWAY EXTENSION Councilman Dye moved to approve the Resolution as written and Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. E. CONSIDERATION OF TRANSFER OF FUNDS Counciman Dye moved to approve the transfer of left over funds from Revenue Sharing into the General Fund and from 1979 Street Bonds into Debt Ser~-ce...fund. Councilman Arramb]de seconded the motion which carrY, ed with a unanimous roll call vote. 5. CONSIDERATION OF THE ACCEPTANCE AND AWARD OF BIDS FOR THE IRRIGATION SYSTEM IN CITY PARKS Bill Hall said that bids were received for installation of irrigation systems in Friendship Park, Slay/Baker Park, Scout Park, and Dave Cowan Park. Hall stated the estimate for the work had been $35,000.00 and all the bids had come in in that range with the low bid being $25,493.00 and the high bid being $39,970. Mr. Hall said all the bids had been reviewed and found to be valid with the low bid coming from DFW Sprinkler Systems at $25,493.00 and that it would be staff recommendation to go with low bid. Councilman Harris asked if a bond had been required in the specs. Mr. Jerry Van-Y stated these were essentially the same specs as for B.B. Owens Park and a bond was required. Councilman Dye moved to accept the bids and award the contract to the low bidder, DFW Sprinkler systems at $25,493.00. Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. 6. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE INSTALLATION OF IRRIGATION SYSTEMS IN CITY PARKS. Mayor Amick read the caption of the ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DFW SPRINKLER SYSTEMS IN THE AMOUNT OF $25,493.00 FOR THE INSTALLATION OF PARK IRRIGATION SYSTEMS; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Arrambide moved to approve the ordinance as written, and Councilman Glazener seconded the motion which carried with a unanimous roll call vote. 7. CONSIDERATION OF LEASE OF IRREGULAR LAND TRACTS TO CITIZENS Councilman Harris said he had looked at the map of the area regarding this transaction and he has some problems with the lease of this property. Councilman Harris said he thought the land had to be contiguous to the person requesting the lease and this is not contiguous because there is an alley between the residence and the land to be leased. Also, Councilman Harris noted that all the homes in the block were not in agreement. The Councilman suggested that this be studied more thoroughly in a committee, stating the intent needs to be clarified before bringing anymore requests to Council for approval. Councilman Harris moved to table until this can be studied and Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. Mayor Amick appointed Councilmen Harris, Arrambide and Bradley to serve on the committee and instructed the City Manager to appoint a staff member to serve on the committee with them. 8. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S. SECTION 2G, REGARDING PERSONNEL AND 2E, REGARDING PENDING LITIGATION, TO WIT: A. BENEFITS PACKAGE FOR EMPLOYEES - PERSONNEL B. EMPLOYEE TERMINATION - FIRE DEPARTMENT - PERSONNEL C. TELAMON CONSTRUCTION COMPANY - LITIGATION After reconvening in open session the Council addressed the following items: 9. CONSIDERATION OF AMENDMENT TO THE PERSONNEL BENEFITS PACKAGE. Dana Olavarez and Janice Carroll presented a plan to bring the City employees personnel benefits and the Utility District employees personnel benefits in line with each other. The plan is as follows: 1. Longevity Pay Increase - This would increase the City employees' longevity to $5.00 per month from the current $4.00 per month. This amount would come from the 87-88 budget since this money is not paid until December 1. 2. Sick Leave Accumulation - This increases the City employees' accrual from 90 days to 130 days. 3. Vacation Accrual Plan - City employes with a tenure of five years plus will accrue 15 days vacation instead of 12 days. 4. Attendance Incentive Plan - This plan may decrease abuse of sick leave by providing for up to 3 days paid leave for those who do not use any sick days in the course of a year. The Council also discussed doing away with the mandatory raise after the initial 6 month probation period is completed. Councilman Dye moved to approve the recommended package with the added amendment of eliminating the mandatory raise at the end of the 6 month probation period. Councilman Bradley seconded the motion, which carried with a unanimous roll call vote. 10. CONSIDERATION OF A RESOLUTION ESTABLISHING RESIDENTIAL SANITATION RATES There was a discussion regarding the current rate and why this should be established by Resolution. Mr. Hall stated these were set in the water and sewer code previously by the MUD Board but now they have to be set by the Council with a Resolution. After a lengthy discussion the Council concensus was to set the rate at $5.40. Councilman Poole moved to approve the rate for residential sanitation rates at $5.40 per month. Councilman Dye seconded the motion which carried with a unanimous roll call vote. With no further business to address, Councilman Glazener moved to adjourn the meeting and Councilman Bradley seconded the motion which carried with all members voting Aye. Mayor Amick adjourned the meeting at 10:20 p.m. APPROVED: DON ~ MA~49~Y - ICK, ATTEST: