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HomeMy WebLinkAbout01/19/1987 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON JANUARY 19, 1987 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 19th day of January, 1987 at City Hall with the following Council roll call: Don Amick, Mayor Present Rick Harris, Mayor Pro-tem Present Tom Arrambide,Councilman Absent, due to business David W. Dye,III,Councilman Present Steve Glazener, Councilman Present Harvey Bradley, Councilman Present Marlene Poole, Councilman Present and with a quorum established, the following items were addressed: 1. PLEDGE OF ALLEGIANCE Mayor Amick led the audience and the Council in the Pledge of Allegiance to the flage of the United States of America. 2. CITIZEN INPUT Dick Weaver, 4940 Hackney Lane addressed the Council regarding a Defensive Driving Course to be sponsored by the high school sometime in February. Mr. Weaver said the cost is $23.00 per person and is good for a discount on your automobile insurance of 10% Chief Van Morrison of the fire department told the audience and the Council about the blood drive to be held on Friday, January 23, 1987, at Fire Station #2 from 2p.m. to 8p.m. Chief Morrison stated that the drive is co-sponsored by Parkland Hospital. Mayor Amick advised the audience that today, the 19th was the first day to file for a place on the ballot in the April election. The Mayor then stated that the following places would be up for election: Mayor, Place 1, Place 2, and Place 4. Mayor Amick directed the City Manager to be sure that all Candidates obey the sign ordinance in regard to political signs. 3. MAYORAL PROCLAMATION Mayor Amick read the Proclamation as follows: WHEREAS, The Colony Jaycees have been a vital part of the development of young leaders for our community for the past ten years; and WHEREAS, The Colony Jaycees is the oldest community service civic organizatin in the community; and WWR. REAS, this organization of young people has contributed to the betterment of this community through its involvement in such programs as Dave Cowan Memorial Park, Calls From Santa, numerous Charity Fundraisings, and their Candidates Night; and W~EREAS, The United States Jaycees and its affiliated state and local organizations have set aside the third week in January 18 - 24, 1987, as JAYCEE WEEK and urge all citizens of our community to give full regard to the past and continuing services of The Colony Jaycees. Dated this nineteenth day of January, in the Year of Our Lord nineteen hundred eighty-seven. (s)Don Amick, Mayor Doug Gressett representing the Jaycees was there to accept the Proclamation and stated that the next project the organization was working on was to adopt FM 423 for clean up from the State. 4. PRESENTATION OF A CERTIFICATE OF APPRECIATION TO KEN LEVERICH Mayor Amick read a Certificate of Appreciation to be given to Ken Leverich, a city employee for his work on the new entrance sign to the City on Paige Rd. Mayor Amick thanked Mr. Leverich for his time and talents given freely to build this sign. 5. COMMUNICATION FROM TEXAS POWER AND LIGHT COMPANY Mayor Amick read two letters from T. P. & L. in which they advised the city that their name is now Texas Electric Utilities Co. and that from now on the phone number customers in The Colony use will be forwarded to a customer service office in Irving. 15. Mayor Amick at this time stated that without going into Closed Door Session he wished to advise the public what would be discussed in this item before the time got too late. He asked City Manager Bill Hall to address the progress on the court case of Henry Billingsley and Ed Jordan regarding the construction of Plano Parkway. Mr. Hall gave a update regarding the case stating that in late December the case had gone before Judge Prior in Dallas County, and the judge had ruled in favor of Mr. Billingsley in a Summary Judgement, a non-appealable ruling. After the first of the year, Mr. Jordan requested the case be reheard by a new Judge, Judge Canalis. On January 14, 1987, Judge Canalis did say he would rehear the case. Presently the construction is in a state of limbo. Mayor Amick said that in light of this the condemnation proceedings are on hold, stating that should the case go the wrong way, then the City can go through with the condemnation. Mayor Amick said that the City did write a letter to IBM today regarding the building of the roadway through their property. The Mayor said the contents of the letter would remain confidential until a response is received. 6. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COLONY, CANVASSING THE RETURNS AND DECLARING THE RESULTS OF AN ELECTION HELD ON THE 17TH DAY OF JANUARY, 1987, IN THE CITY OF THE COLONY, TEXAS. Mayor Amick read the caption of the Ordinance as written. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, CANVASSING THE RETURNS AND DECLARING THE RESULTS OF AN ELECTION HELD IN SAID CITY ON THE 17TH DAY OF JANUARY, 1987 FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF THE CITY OF THE COLONY, TEXAS, FOR ADOPTION OR REJECTION, PROPOSED AMENDMENTS TO THE EXISTING CITY CHARTER, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Amick stated that three propositions failed; 93, which would have give the Council a $25.00 stipend per council meeting and %12, which related to the open records act. The Mayor stated that %12 was merely an attempt to comply with State law. Bill Hall City Manager, state that # 14 failed also, which removed the right of employees to come before Council as final authority in the case of termination. Mr. Hall stated that this is allowed in our personnel policy and procedures and it is not really a necessary part of the charter. Councilman Harris moved to approve the Ordinance as written, and Councilman Bradley seconded the motion which carried with a unanimous roll call vote. 7. CONSENT AGENDA Mayor Amick summarized the items on the Consent Agenda. A. CONSIDERATION OF THE APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD ON JANUARY 5 AND 12, 1987. 0 0 o ,7 Councilman Bradley moved to approve the minutes as written and Councilman Poole seconded the motion which carried with a unanimous roll call vote. B. CONSIDERATION OF A RESOLUTION ENDORSING THE GREATER DALLAS MOBILITY PLAN. Mayor Amick pulled this item from the Consent Agenda at the request of Mr. Dick Weaver. Mr. Weaver told the Mayor that he appreciated his explanation of the items on the Consent Agenda. Mr. Weaver said that he had reviewed the mobility plan under discussion and that it calls for a cost $10.1 billion which scared him. Weaver said the money would come from an increase in local taxes, including a 1/2 cent sales tax and advalorem taxes. Mr. Weaver said the Council needs to be cautious regarding this. Mayor Amick said there is a Public Hearing at Delay Middle School this Thrusday night regarding the 121 Bypass stating that the Council would study this thoroughly before committing to any money. Councilman Dye said that he agrees but feels this is just a plan and a way to pul surrounding cities together. The Mayor said this was on the agenda at the recent Metroplex Mayor's meeting and that The Colony is one of the few cities around that has not endorsed this plan. Mayor Amick said that this will enhance our relations with other cities, and that it is just a plan. Councilman Poole said it is very important to have input into what happens with the roads south of our City. Mayor Amick stated that at this meeting Stark Taylor had reommended strongly that the tollway commission complete the Dallas tollway out to 121. At this time Mayor Amick read the Resolution as written: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, SUPPORTING AND ENDORSING THE 1986 GREATER DALLAS MOBILITY PLAN WHEREAS, traffic and transportion have become the number one concern of the majority of our citizens; and WHEREAS, in 1982 a detailed study was conducted which defined the magnitude of the transportation problem that existed at that time; and WHEREAS, the 1986 Greater Dallas Mobility Plan is a complete update and expansion of the 1982 report; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY TEXAS, THAT: Section 1. The City Council of the City of The Colony, supports and endorses the goals of the 1986 Greater Dallas Mobility Plan and the suggested mechanism by which they may be achieved. Section II. This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 19TH DAY OF JANUARY, 1987. (S) DON AMICK, MAYOR ATTEST: PATTI HICKS, CITY SECRETARY Councilman Dye suggested that the City Manager draft a resolution supporting Stark Taylors comments. Mayor Amick instructed staff to have that resolution on the February 2, agenda for passage. Councilman Dye moved to approve the Resolution as written. Councilman Glazener seconded the motion which carried with a unanimous roll call vOte. C. CONSIDERATION OF A RESOLUTION AUTHORIZING TOMMY TURNER AS THE AGENT FOR CERTIFICATION OF E.P.A. MONTHLY WASTEWATER REPORTS. Councilman Bradley moved to approve the resolution as written and Councilman Poole seconded the motion which carried with a unanimous roll call vote. D. CONSIDERATION OF A RESOLUTION RELEVANT TO THE CONSOLIDATION OF THE CITY AND MUNICIPAL UTILITY DISTRICT PURSUANT TO SECTION 26.13 OF THE PROPERTY TAX CODE. Councilman Bradley moved to approve the resolution as written and Councilman Poole seconded the motion which carried with a unanimous roll call vote. E. CONSIDERATION OF AUTHORIZING THE CITY MANAGER TO ENTER INTO INTERLOCAL AGREEMENTS WITH DENTON COUNTY FOR FIRE AND AMBULANCE SERVICE. Councilman Bradley moved to approve the agreements as presented and Councilman Poole seconded the motion which carried with a unanimous roll call vote. 8. CONSIDERATION OF AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TEXAS WASTE MANAGEMENT FOR TRASH PICK UP SERVICE TO THE CITY OF THE COLONY. Mayor Amick stated that Community Waste Disposal had also approached the City for the contract. The Mayor said that prior to this item being placed on the agenda, Councilman Bradley and Mr. John Gustafason had toured the City and noted damaged alleys. Texas Waste will repair the alleys (ruts) and will maintain them in the future. Mr. Gustafason of Texas Waste was at the meeting and answered questions of the Council regarding the damage already done and any future damage. Mr. Gustafason said that he wants the City to look good too and his company is willing to keep the alleys in good repair. There was a discussion regarding some of the bad turns in the alleys and that perhaps the City should look into making some corrections so the problems don't recur. Mr. Gustafason said that his company will send an inspector around once a month to view the alleys for ruts caused by his trucks. Councilman Dye asked if something could be done regarding messy alleys in front entry areas. Mr. Gustafason said they would like to test one of those areas for front trash pick up and see if it will help that problem. Gustafason went on to say that he could see some problems with that plan; parking on the streets, narrow streets and kids playing in the streets. Mayor Amick said the Council would entertain no parking on one side of the street as part of the test. Councilman Harris said there should be some neighborhood meetings before imposing this because he has heard some complaints about this from people in that area. Councilman Poole asked if we had the opportunity to tie this in with commercial pick up in this contract. Mr. Hall said that had been talked about and that the City is looking at some.options. Mayor Amick said anyone seeing trash being dumped on 423 and in open fields shoud contact the City Secretary who will pass it on to Bill Hall to follow up. Councilman Bradley moved to approve the contract as written and Councilman Poole seconded the motion which carried with a unanimous roll call vote. 9. CONSIDERATION OF THE APPOINTMENT OF AN ECONOMIC DEVELOPMENT COMMITTEE Mayor Amick said he is appointing the following persons to serve on an Economic Development Committee: Marilyn Putman - Fox & Jacobs Judy Oaks - The Colony Joint Venture Jim Vanderburg - Vanderburg & Associates Mark Hill - Bealls Department Store Marlene Poole - Councilman Place 6 Harvey Bradley - Councilman Place 5 Mayor Amick said he would also serve on this committee as well as City Manager Bill Hall and Assistant City Manager Janice Carroll in an ex-officio capacity. The Mayor said the purpose of this committee is to promote commercial growth in the vacant shopping centers and pad site and to attract business into the City. Mayor Amick instructed the City Secretary to schedule the first meeting of this committee for February 2, 1987 at the Water Department. 10. CONSIDERATION OF AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH LEWISVILLE INDEPENDENT SCHOOL DISTRICT IN REGARD TO USAGE OF CITY AMD SCHOOL FACILITIES. Mayor Amick said that this agreement would hopefully zero out charges being paid for use of the gym and pool facilities. Councilman Bradley moved to approve the agreement with an amendment to reimburse on a quarterly basis instead of yearly and directed Janice Carroll to arrange for this. Councilman Poole seconded the motion which carried with a unanimous roll call vote. 11. CONSIDERATION OF AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE AQUA CATS FOR USE OF THE COLONY AQUATIC PARK. Janice Carroll said that the coach of the Aqua Cats, Mr. Tom Gargan was present if the Council had any questions of him. Carroll also said there is a addendum to the agreement regarding Section 2 in reference to insurance and that Item 1 in Section 3 should be ommitted and that all accounts should be set up separately; not under the City of The Colony. Ms. Carroll then went over the fees and the costs, stating that she could not say at this time if it would be a total cost recovery plan due to. utilities. Councilman Glazener moved to approve the agreements with the addendum as presented and contingent upon the attorneys approval. Councilman Bradley seconded the motion, which carried with a unanimous roll call vote. The Mayor stated at this time that Public Swim should be closed as of this weekend. 12. CONSIDERATION OF ACCEPTAMCE AMD AWARD OF BIDS FOR THE PURCHASE OF A CRACK SEALING MACHINE. After a brief discussion, Councilman Dye moved to accept the bids and award the bid to Crafco. Councilman Bradley seconded the motion. Councilman Harris asked if the men had been hired to operate the machine yet. Jerry Van-Y said they are being interviewed now and will be hired soon. Mr. Van-Y said there had been approximately 130 applicants. The motion then carried with a unanimous roll call vote. 13. CONSIDERATION OF AM ORDINAMCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CRAFCO IN THE AMOUNT OF $11,093.78 FOR THE PURCHASE OF A CRACK SEALING MACHINE. Mayor Amick asked if this item is under budget. Mr. Van-Y said there had been $12,500 budgeted he thought. Mayor Amick read the caption of the Ordinance as written: AM ORDINAMCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CRAFCO IN THE AMOUNT OF $11,093.78 FOR THE PURCHASE OF A CRACK SEALING MACHINE; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AMD PROVIDING AM EFFECTIVE DATE Councilman Harris asked again how much was budgeted. Janice Carroll stated that this was budgeted as a lease purchase item at $4500.00 for this year, and that normally this type of purchase is brought back to the Council after financing is arranged, for approval of the financing. Councilman Dye moved to approve the ordinance and Councilman Bradley seconded the motion which carried with a unanimous roll call vote. 14. PRESENTATION OF 1986/87 BUDGET BREAKDOWN. Janice Carroll gave a brief overview of the 1986/87 process and sources of revenues. She then covered some pie charts showing revenues and a breakdown of percentages per department in expenditures. Mayor Amick said he wants these charts taken to all boards and available for public viewing at City Hall. The Mayor also requested a pie chart for the Systems Fund. Councilmand Poole suggested that the upcoming retreat would be a good time to cover this information with the Boards. All agreed except Councilmen Harris and Dye but both said if the time given to this would be limited to 15 minutes they had no problem. 15. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, V.A.C.S., SECTION 2F, REGARDING LAND ACQUISITION AND 2G REGARDING LITIGATION, TO WIT: CONSTRUCTION OF PLANO PARKWAY - IBM After reconvening in open session and with no action to be taken regarding the closed door, Councilman Bradley moved to adjourn the meeting and Councilman Harris seconded the motion, which carried with all members voting Aye. Mayor Amick adjourned the meeting at 11:20 p.m. APPROVED; Don~mick, Ma~ ATTEST: Patti A. Hick§, City Secretry [SEAL]