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HomeMy WebLinkAbout10/13/1986 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON OCTOBER 13, 1986 The SPECIAL SESSION of the City Council of the City of The Colony was called to order at 7:00 p.m. on the 13th day of October, at City Hall, with the following roll call of Council Members: Don Amick Mayor-Present Rick Harris Councilman-Absent due to business Tom Arrambide Councilman-Present David W. Dye, III Councilman-Present Harvey Bradley Councilman-Present Marlene Poole Councilman-Present Wit~hfive members present a quorum was established, and the following items of business were addressed: 1. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17,V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO WIT: A. INTERVIEW FOR BOARD APPOINTMENTS Upon reconvening in open session and with no action taken or to be taken regarding the Closed Door Session, the Council addressed the following: 2. PLEDGE OF ALLEGIANCE Mayor Amick led the Council and the audience in the Pledge of Allegiance to the flag of the United States of America. 3. PUBLIC HEARING REGARDING THE APPLICATION OF SIGMORE BEVERAGE, INC. REQUESTING A CHANGE IN ZONING ON PROPERTY PRESENTLY ZONED SHOPPING CENTER, SEEKING TO HAVE THE COMPREHENSIVE ZONING ORDINANCE AND ZONING MAP OF THE CITY AMENDED SO AS TO GIVE THE PROPERTY DESCRIBED BELOW A SPECIFIC USE PERMIT FOR THE SALE OF BEER AND WINE FOR OFF-PREMISE CONSUMPTION 4907 MAIN STREET Councilman Dye moved to open the Public Hearing and Councilman Poole seconded the motion which carried with all members voting Aye. Janice Carroll referred to the memo enclosed in the Council packet from Bill Hall giving the recommendation from Planning and Zoning and stated that Mr. Jerry Compton representing Diamond Shamrock was present to answer questions, as was Mr. Bill Hall. Mr. Hall did state that after the Planning and Zoning Public Hearing it was the recommendation of P & Z and staff to grant this zoning change. Councilman Poole asked if the City Engineers had reviewed the drainage on this property yet. Mr. Hall said the plans are being reviewed by the engineers now and that there are some problems in that area but are being worked on. Councilman Bradley asked Mr. Compton when they planned to build. Mr. Compton said that there are problems with that plans that the owner of the Center will have to resolve before building permits can be issued but that as soon as those problems are handled and the permits issued then construction will begin immediately. Councilman Dye asked what percentage of their sales will be alcohol. Mr. Compton replied that Diamond Shamrock is in the business to sell gasoline but will sell beer and wine if allowed because it will add to inside sales, perhaps as much as 30%. Mayor Amick asked what kind of screening process will be used to determine the legal age of the buyer. Mr. Compton said the buyer must produce I.D., stating that the company is very cautious in that respect. Councilman Arrambide asked what problems the other locations that sell alcohol had experienced because of that sale. Mr. Compton said noe to any dgree. Councilman Bradley asked if Diamond Shamrock will be leasing the land. Mr. Cmapton said when the building permits are issued then his company will purchase the land. Councilman Bradley asked if most of the problems were due to drainage. Mr. Hall said yes, the water line all around must be installed before the City will approve and Gary Kerr is working on that now and knows that it is a must. Councilman Poole asked how far south the utilities will serve. Mr. Hall stated to the property line of the Etchieson house. Councilman Poole asked Mr. Compton if the Specific Use Permit was not granted would his company still build in The Colony. Mr. Compton said that the permit was not absolutely necessary but that due to the competition in the surrounding stores they would probably not build here if the permit is not granted. Councilman Poole asked what type of worker would be employed. Mr. Compton said they would hire mature, responsible persons able to handle large amounts of money, who would be given plenty of training and would be trying to hire persons from The Colony, if possible. Mr. Asa Fletcher, citizen of The Colony said that he had seen several Diamond Shamrock stations in the southern part of Dallas County and that they are all well managed and that he would be proud to have one located in The Colony. Councilman Bradley moved to close the Public Hearing and Councilman Arrambide seconded the motion. Councilman Dye stated that he would like to see the Ordinance granting this zoning change as soon as possible. The motion to close carried with all members voting Aye. 4. CONSIDERATION OF THE ACCEPTANCE OF A PROPOSAL FOR THE INTERIOR -- DESIGN AND SPACE PLANNING FOR THE NEW MUNICIPAL COMPLEX Janice Carroll referenced the September 29, Council meeting when Council reviewed the proposal received from F.R.S. Design Group and had made a request to review other proposals before making a decision. Ms. Carroll stated that proposals from three other companies had been received; J.D.A., Branch+Taylor Assoc. and Design Alliance. Ms. Carroll outlined the proposals as follows: F.R.S. $.45 per square foot @ 19,000 sq. ft. $8550.00 includes all costs J.D.A. Not to exceed fee $18,600.00 No information on how this cost was determined. Reimbursable expenses not included. Branch, Taylor Hourly rates not to exceed $13,750.00 Reimbursables not included 70% of their work is interior design Computer Capabilities Design Alliance $.95 per square foot @ 19,000 sq. ft. $18,050.00 Willing to work in used furniture market. Most creative in approach Reimbursables not included Ms. Carroll did make note that F.R.S. had given the lowest price quote. Mayor Amick clarified that these were proposals not competitive bids. Councilman Dye asked why the other three proposals were so much higher than F.R.S., stating that it seems something is wrong. Ms. Carroll said she could not speak for the architects but feels that the low price is due to the long time working relation- ship the City, and the fact that originally they had said. they could do this job for about $3000.00 to $4000.00, then realizing the cost would be much more simply kep the cost low. Councilman Poole asked Mary Johnson, of Design Alliance (present at this meeting) if the budget was ample. Ms. Johnson stated that $15.00 a square foot is a good budget figure and that we could maybe even do better by going with used furniture. Coundilman Dye asked if buying used furniture would lower her proposal at all.. Ms. Johnson said that would since by buying used furniture the City would not have to go out for bids and the cost for preparing bid specs would be eliminated. Councilman Dye asked if the Fine Arts Committee should go and look at the references given for each company. Mayor Amick asked why the Fine Arts committee was even involved in the planning of the Municipal Complex. Councilman Poole stated that some of the members had expertise in this field and that their opinions might be helpful. Councilman Dye stated he would like to have their -- viewpoint. Mayor Amick requested that staff obtain portfolios for the Fine Arts Committee to review here at City Hall rather than setting up a tour. Councilman Poole moved to accept the four proposals, to close receipt of any other proposals and to have the references checked. Councilman Bradley seconded the motion which carried with a unanimous roll call vote. 5. RECEIVE REPORT FROM CHIEF OF POLICE REGARDING DEPARTMENTAL ACTIVITY AND 1986/87 BUDGET YEAR. Chief N.C. Ristagno presented an informative report to the Council covering the following areas of his deparment: Structure - Organization Calls per District Special Units Calls by Day of Week Services Calls by Hour of Day Activity 1982-1985 Activity 002 0 Cases Investigated 1982-1985 Budget from 1977/78 - 1986/87 Police cost per capita The Chief fielded several questions from the Council. Mayor Amick requested a comparison between the offense in The Colony and other surrounding cities. There were questions regading the crosswalk guards and the Chief explained that the Relief Sergeant indicates the shift not the person. Chief Ristagno explained in detail the take home car policy and its benefits to the City as opposed to the fleet car policy of other cities. Chief Ristagno then coverd his goals for the police department: Organizing New Facilities Re-organization of Personnel Re-organization of Records Re-organization of Communications Increased Training Incentives and Motivation After Chief Ristagno's report, Mayor Amick once again addressed Item #1 on the Agenda. 1. CLOSED DOOR SESSION AS AUTHORZIED BY ARTICLE 6251-17, V.A.G.S, SECTION 2G, REGARDING PERSONNEL, TO WIT: Bo CITY MANAGER POSITION Upon reconvening in open s2ssion and with no action to be taken regarding the Closed Door Session Counci.man Bradley mvoed to adjourn the meeting and Goun- cilman Arrambide seconded he motion. Mayor Amick adjourned the neeting at 12:45 a.m. APPROVED: Don ASrrr~ck; Mayor ATTEST: Patti A. Hicks, City Secretsry [SEAL]