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Home My WebLink About07/30/1986 City Council 00243 MINUTES OF THE CITY COUNCIL MEETING HELD ON JULY 30, 1986 The SPECIAL SESSION of the City Council of the City of The Colony, · exas was called to order at 7:00 on the 30th day of July, 1986, at City Hall with the following disposition of members: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman(Arrived at 8:15p.m.) David W. Dye, III Councilman (Arrived at 7:20 p.m.) Don Amick Mayor Pro-tem(ARrived 7:15p.m.) Harvey Bradley Councilman Marlene Poole Councilman and with the late arrivals of Councilmen Amick, Dye&Arrambide, due to business, there was a quorum established and the following items were addressed: 1. REVIEW OF THE PROPOSED MUNICIPAL BUDGET FY 1986/87 LIBRARY Joan Sveinssson, Director of Library Services was present to answer any questions the Council had regarding the Library Budget. Mayor Sample asked if the County funding money was included in this budget and Janice Carroll said yes, $30,000.00 had been estimated and included. Mayor Sample said he felt that money should not be included right now. Mayor Sample then asked why the large difference between the city projection and the projections he had computed, asking if the Library would making any large capital expenditures to make up that difference before the end of the year. The Mayor stated that is that was so it should be shown in the projection and perhaps it should not be purchased this year. The Mayor went on to say that according to his statistical figures, all departments showed differences when compared to the city projection figures. Councilman Amick then asked why Education and Training had gone up. Ms. Sveinsson said she had included T.M.L. registration this year which she had not previously attended. Mayor Sample said that if one department is going then it should be open for all department heads to attend. Janice Carroll said that Ms. Sveinsson and Police Chief Ristagno were the only ones who had requested it. There was then a question regarding Janitorial and why it was up so much. Ms. Carroll said this is due to the new building and the estimate is based on price per square foot. Mayor Sample asked if the projected cost of janitorial service overall adds up to enough to hire a City janitor. Janice Carroll said the to'Lal is $14,591.00 which would not be enough to hire someone. Councilman Amick asked why Printing and Binding is up. Ms. Sveinsson stated this for having flyers printed and for re-binding of books and magazines, something which ahs never been done before. Ms. Sveinsson also said this includes invitations which will be needed for the dedication of the new facility. There was then a lengthy discussion regarding the utilities not only for the Library but for all the new facilities, as to whether one meter for all or separate meters for each building would be better. No real decision was reached, howver, Bill Hall, M.U.D. director was present and stated that he believed there would have to be seperate meters for each building. Councilman Amick asked about Magaziens and Books, noting that this account was down from last year. Ms. Sveinsson, said that the Library would be scaling down it's buying of general material if they are able to buy the large order of reference books included in this budget. Councilman Amick wanted to know how much of the $9901.00 package will be supplementing the New High School Library. Ms. Sveinsson stated that this collection is all English and Amerian Literature and that she ahd been able to look over the order forms at the school and they had not duplicated any volumes. Ms. Sveinsson went on to say that this collection, if purchased at one time, could be purchased at a 30% discount and that this area is the most requested reference material. Councilman Amick said he would rather see a balanced collection than weighted in one area just because of a discount. Ms. Sveinsson advised that the Library is better stocked in other areas at this time. Councilman Harris asked what the $1000.00 for Building is and Janice Carroll said that had been cut already. Mayor Sample asked how th lease of th current building is going to work out with the move. Janice Carroll said it should work out just about right. There were no more questions. PUBLIC WORKS Councilman Harris asked if the City furnishes uniforms for all the employees and Jerry Yan-Y said yes, all but temporary. Councilman Harris then asked why the City needs a crack filling machine. Mr. Van-Y advised this would keep the streets from deteriorating. There were no more questions. AQUATIC PARK There were no questions regarding this budget. It was stated that the instructors would be kept at $5.00 per hour. 2. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6251-17, V.A.C.S., SECTION 2G, REGARDING PERSONNEL, TO WIT: MUNICIPAL BUDGET PROPOSAL FY 1986/87 Upon reconvening in open session and with no further business to discuss Councilman Bradley moved to adjourn the meeting and Councilman Poole seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 10~35p.m. APPROVED: D. ~V~[e, ~la~or ATTEST: Patti A. Iq. icks, City Secretary [SEAL]