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Home My WebLink About07/14/1986 City Council 002' MINUTES OF THE CITY COUNCIL MEETING HELD ON 3ULY 1~, 1986 The SPECIAL SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:00 P.M. with the following members present: Larry D. Sample Mayor Rick Harris Councilman David W. Dye, III Councilman Don Amidk Councilman Harvey Bradley Councilman Marlene Poole Councilman Tom Arrambide Councilman (absent) and with Councilman Arrambide absent, however~ a quorum was established and the following' items were addressed: 1. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17, SECTION 28, REGARDING PERSONNEL, TO-WIT: MUNICIPAL COURT 3UDGE Upon reconvening in open session, the following items were addressed: Mayor Sample commented that the appointment of an Airport Committee was not placed on this agenda and directed that ~onsideration of same be placed on the 3uly 21, 1986, agenda. He also made note that he saw no proposed increase in the budget regarding the Feisco Airport. 2. PRESENTATION BY THE CITY MANAGER OF THE PROPOSED CITY BUDGET FOR THE 1986/87 FISCAL YEAR. 3anice Carroll, City Manager, presented the proposed 1986/87 Budget to the Council. She advised the Council that this was a "working budget" as opposed to the "workable budgets" presented in the past. She advised the Council that although revenues were proposed to reflect an increase, operational expenditures were 23.7% higher due primarily to the new Municipal Complex (re!oc.~.tion and utilitieg)' and additional personnel. She did recommend that line items be reviewed and that Council keep in mind that we will have potential savings by merging with MUD and that we need to identify those possibilities. Ms. Carroll also recommended that the Council designate the same Personnel Committee to review the Personnel requests, which will be given during the budget process. After further review of the proposed budget, Ms. Carroll advised the Council that in their budget books there was a Budget Calendar outlining deadlines. She did point out that it was recommended that the Budget Hearing be called on August #th, although it does not have to be a completed budget at that time. Ms. Carroll noted that Stewart Creek Park is not addressed in revenue, but set up as a different account. Ms. Carroll advised the Council that 3ames England of MUD would be working on the spread sheet to help in this budget process. Councilman Poole inquired as to where the updates on the Bond Packages were included in this budget. Ms. Carroll advised that they were not included at this time and that we were working with Mr. England to hopefully have this brought before the Council on 3uly 21st. Mayor Sample asked what tax rate was used to come up With our figures and Ms. Carroll replied that #t~.6¢ was used. Cotincilman Amick clarified that the percentages shown were increases and decreases. Ms. Carroll advised that the percentages showed the increases and decreases between the actual and the proposed. Mayor Sample advised that he would like to have the detailed 3une monthly report rather than the Council summary sheet. There followed a lengthy discussion regarding the Tax Hearing. It was noted that with the merger there would be more than a 3% increase. Discussion was held regarding the tact that each entity was doing separate budgets and how to merge them in order to come up with our effective tax rate. Questions were had on the legal aspects of publishing a combin'ed budget. Councilman Amick directed that he wants a legal interpretation regarding these points. After lengthy discussion regarding the effect of the merger on the budget, it was recommended that James England and Bill Hall, Manager of MUD, sit in on the budget work sessions. After further discussion, the budget timetable was addressed. Councilman Amick expressed a desire to keep the August ~th target date for the Public Hearing on the budget. Councilman Harris expressed a dislike for the August #th date as it seemed premature. Councilman Poole advised that whatever date, she would like to see the Budget passed before a September 2nd deadline, as she would be out of town after that date and wants her vote in on the final budget. Upon concensus of the Council regarding the budget timetable, it was decided that the Personnel Committee would meet on July 19th at 9:00 a.m. regarding the Personnel Packages. Budget Work Sessions would be held on Wednesday, JulY 23rd at 7:30 p.m., Saturday, July 26th at 8:00 a.m. - Monday, July 28th at 7:30 p.m. and Wednesday, July 30th at 7:30 a.m. It was also determined that the Department Heads would give a five (5) minute presentation before Council at the July 23rd meeting. Councilman Dye did express a desire to have time to review the budget thoroughly as it was his first time to go through this process. Councilman Amick requested that the Lewisville sales tax roll be obtained to make sure that some of our sales tax was not being paid to Lewisville, especially the home occupations. After further discussion, the Council moved on to the next agenda item. 3. CONSIDERATION OF AN ORDINANCE CALLING A PUBLIC HEARING ON THE PROPOSED CITY BUDGET FOR THE 1986/87 FISCAL YEAR. Mayor Sample read the Cap'fion to ~he Ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR A PUBLIC HEARING ON THE MUNICIPAL BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1986, THROUGH SEPTEMBER 30, 1987; PROVIDING A TIME AND PLACE FOR SAID PUBLIC HEARING, TO-WIT: ON THE t, th DAY OF AUGUST, 1986, AT 7:30 O'CLOCK P.M. AT THE COLONY CITY HALL; PROVIDING FOR NOTICE ; AND DECLARING AN EFFECTIVE DATE. Councilman Amick stated that he would like to have the Ordinance amended to read that the Public Hearing be held on August 11, 1986. After some discussion, it was decided that the Tax Hearing could be held separate from the Pubt[c Hearing On the Budget. COuncilman Amick made a Motion to pass the Ordinance as amended to call the Public Hearing on the llth day of August, 1986. Councilman Harris seconded the Motion and it passed with the following vote: "Ayes" - All present voted aye. "Noes" - None At thi§ rime'Council reconvened in Closed Door Session. (9:25 p.m.) 4. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 SECTION 2g, REGARDING PERSONNEL, TO-WIT: PUBLIC WORKS DEPARTMENT 5. CONSIDERATION OF AUTHORIZING ADDITIONAL PERSONNEL AND/OR OUTSIDE CONTRACTING FOR THE PURPOSE OF INCREASING THE ATHLETIC PARKS LEVEL OF MAINTENANCE. Upon reconvening in open session, the Council considered the foregoing agenda item 115. After brief discussion Councilman Amidk made a Motion to approve the authorization of hiring two (2) full ~ime temporary employees, to work through September, with health insurance benefits, for the Public Works Department. Seconded by Councilman Poole~ the Motion passed with the following vote: "Ayes" - All present voted aye. "Noes"- None A Motion to adjourn was made by Councilman Harris. Seconded by Councilman Bradley the Motion passed unanimously. Mayor Sample adjourned the meeting at 10:25 p.m. APPROVED: ATTEST: ~ ~ Patti A. Hicks, City Secretary