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HomeMy WebLinkAbout06/25/1986 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON JUNE 25, 1986 The EMERGENCY SESSION of the City Council of the City of The Colony, Texas was called to order at 6:30 by Councilman Rick Harris, acting Mayor Pro-tern at City Hall with the following members attending: Larry D. Sample Mayor (Absent due to business) Rick Harris Councilman Tom Arrambide Councilman David W. Dye, III Councilman (Arrived 6:43p.m.) Don Amick Councilman(Absent - out of town) Harvey Bradley Councilman Marlene Poole Councilman and with a quorum established the following items were addressed: 1. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH G.R.Q. ENTERPRISES FOR THE OPERATION OF A CONCESSION STAND AT STEWARTS CREEK PARK. Janice Carroll City Manager said that time is of the essence due to the summer season already nearly half over. Councilman Poole requested the contract be changed to read gross instead of net and to add that the City has the right to view all vendor invoices. Councilman Poole also asked if this meets with health codes and Eric Stanton said that it did. Councilman Bradley stated that it needs to be located south of the restrooms off the main road and also wanted to know if we provide workmen compensation. Janice Carrolls stated no. Councilman Harris suggested that Council hold further discussion on this item until Mr. Hudson, the owner of G.R.Q. Enterprises arrived at the meeting. 2. CONSIDERATION OF THE APPROVAL OF A CHANGE ORDER FOR THE MUNICIPAL COMPLEX CONSTRUCTION PROJECT REGARDING THE FOUNDATION. John Firestone of F.R.S. Design Architects for the project stated that water had been encountered on the site that did not show onthe original tests and that the site needs to be re-tested to see what is present there now. Mr. Gary Rinier of F.R.S. gave the options available to the Council to solve the problem: 1. The piers could be cased, and they must be straight and deeper. 2. Re-test the site to see if piers can be shorter. Mr. Rinier said that we go on as planend, they may have to go as much as 13' deeper but with the tests we may only have to go 3' deeper. Mr. Riner said we need 6 borings, two on each site, at a cost of approxi- mately $5000.00. Jim Mirkes of Marcon Construction Co. explained the options and the reasons for the problems, stating that the test were done originally in July 1985 in a very dry season and now with the above average rainfall, two test borings are showing water at the west end of the site, some running water in the middle. Mr. Mirkes said he had met with the architects and with Rone Engineering and that the engineer says that in his opinion the additional testing will show that we might be able to re~desiB~ the pier system and be able to put the bottom in the gravel area. Mr. Mirkes said that if we put the piers in now with the re-design the cost would possibly run from $50 to $60,000.00 because the piers would have to have a casing and then a bell under it. Mr. Mirkes then said that if we could go down with a straight shaft at 13' penetraion for a 30' average pier the cost could be around $37,437.00. Mirkes said that if after testing, a re-design was possible with a 3' penetration and 20' average pier depth the cost would be around $9,520.00. Mr. Mirkes noted that all the above costs would be in addition to the $5000.00 for testing. He also stated that the costs given are for dry holes and he does not think allt he holes are wet. For the wet holes, the cost for casing would have to be added to the above costs. Mr. Mirkes said the project is essentially shut down for now but tht the tests could be started Thursday or Friday and would take 5 - 7 days, going on to say that after the engineer receives the report he can begin the re-designing in approximately e days and that they can be back on the job in less than two weeks. Councilman Harris said he would like to see the report be back in time for the July 7, 1986 meeting, reiterating that the costs could go as high as $60,000 plus $5000.00 and as low as $9500.00 plus $5000.00. Councilman Poole moved to authorize the City Manager to expend the funds, not to exceed $6000.00 for tests and results so that a decision can be made as to which option needs to be chosen to correct the foundation problems at the Municipal Complex Site. Councilman Dye seconded the motion which carried with all members voting Aye. 3. CONSIDERATION OF THE APPROVAL OF A CHANGE ORDER FOR THE OFF-SITE WATER AND SEWER UTILITIES FOR THE MUNICIPAL COMPLEX CONSTRUCTION PROJECT. Janice Carroll stated that this is merely an O.K. for subcontracting on the site now at a lower cost rather than having M.U.D. bid it, stating that this will save time and money. Councilman Poole made the motion to approve the Change Order and Councilman Arrambide seconded the motion which carried with all members voting Aye. At this time Mr. Mirkes did stated that since they are shut down they are still out $300.00 per day, whether working or not and that needs to be re- couped. Councilman Harris advised that could not be addressed at this time. Mr. Hudson arrived and the Council then addressed item Number 1. 1. Councilman Bradley asked Mr. Hudson about re-locating the stand and Mr. Hudson said that was no problem. Mr. Hudson also agreed with Councilman Pooles' requests regarding net changed to gross and should be 10% not 20% and her request to view the vendor's invoices. Councilman Poole also stated that we should see his sales tax reports. Mr. Hudson was agreeable. Councilman Bradley also suggested that the termination notice be shortened to 10 days instead of 30 days and that we include a statement that Mr. Hudson should show proof of workmen compensation and show inlcudsion ofthe City in his coverage. Mr. Hudson was agreeable to all the Council changes. Councilman Bradley moved to approve the lease with the stated changes, and also to allow Hudson's employees to come into the park without a permit. Councilman Dye seconded the motion which passed with all members voting Aye. Councilman Poole moved to adjourn the meeting and Councilman seconded the motion which carried with all members voting Aye. Councilman Harris adjourned the meeting at 7:52p.m. APPROVED: ~~~ y '~13':-~traT~p 1~ Mayor ATTEST: Patti A. Hicks, City Secretary [SEAL]