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HomeMy WebLinkAbout05/05/1986 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON MAY 5, 1986 The REGULAR SESSION of the City Council of the City Council of the City of The Colony was called to order a~ 7:30 p.m. with the following members present: Larry D. Sample Mayor Rick Harris Councilman David W. Dye,III Councilman Don Amick Councilman Harvey Bradley Councilman Marlene Poo]e Councilman and Councilman Tom Arrambide was late due to business reasons, however, a quorum was established,~and the following items were addressed. (Councilman Arrambide did arrive at 8:13 p.m.) 1. PLEDGE OF ALLEGIANCE Mayor Sample led the audience and the Council in the Pledge of Allegiance to the flag of the United states of America. 2. CITIZEN INPUT There was no citizen input at this meeting 3. RECEIVE PRESENTATION FROM THE GIRLS SCOUTS Girl Scout leader, Ellen Kelley and approximately 25 Girl Scouts from all over the City of The Colony were present at the meeting to give the City a quilt wall hanging for the new City Hall. The quilt was hand mader by the girls and was filled with many different squares representing Texas, The Colony, the Sesquicentennial and Girl Scouts of America. Each troop in The Colony had contributed by making one square. The quilt will be hung in the new City Hall when it is completed. 4. PRESENTATION OF PLAQUES OF APPRECIATION TO: GREG STERNER RICK CAMPBELL PETE MONTIGNY Mayor read a Resolution mak~mg R~ck Campbell and Pete Montigny and John Miller honorary citizens of The Colony: WHeReAS, The City Council of The City of The Colony, Texas recognizes services rendered to The Colony by certain individuals for the betterment of the community; and WHEREAS, these services have been provided at little or no cost to the C~fy' to promote the safety, health and welfare of our citizens and WHEREAS, these individuals have provided these services themselves,not citizens of this community; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That the below named individuals are hereby proc]aimed Honorary Citizens of The Colony effective this date and are hereby afforded the rights, privileges and honors as citizens of this community. HONORARY CITIZENS : Mr. John Miller Mr. Rick Campbell Mr. Pete Montigny PASSED AND APPROVED this the 5th day of May, 1986. Larry D. Sample Mayor ATTEST: Patti Jones City Secretary The Mayor noted that Mr. Miller could not be present tonight to receive his plaque. Mr. Greg Sterner, a citizen of The Colony came forward to receive his plaque given for at¼ the time and effort he has given The Colony through the years. Mr. Sterner has helped in setting up the police communications system as it is today and has helped over and again on writing bid specs for various major purchases having to do with communications and computers. The Mayor then presented plaques to the newly appointed honorary citizens, Rick Campbell and Pete Montigny with Traffic, Transportation and Supp-ly, stating that they have been most helpful to the city in setting up traffic lights at the various intersections of the City at very nominal costs to The Colony. EMERGENCY AGENDA ITEMS 3. CONSIDERATION OF COUNCIL RATIFICATION OF ARTICLE 5 OF THE MARCON CONSTRUCTON CONTRACT. Janice Carroll explained that Article 5 of the contract had been altered since the contract was approved in the last Council meeting and the Attorney advised that the Council should ratify that Article. Councilman Amick moved to approve the ratification and Councilman Poole seconded the motion which carried with a!~nanimous roll call vote. 1. CONSIDERATION OF AUTHORIZATION OF THE CITY MANAGER TO TERMINATE THE CONTRACT WITH GOLF ENTERPRISES, INC. Councilman Amick moved to authorize the City Manager to terminate the contract with Golf Enterprises. Councilman Bradley seconded the motion. Janice Carroll did state that Golf Enterprises h&s defautled on the contradt. The motion carried with a unanimous roll call vote. 6. CONSIDERATION OF A REQUEST FROM THE COLONY ROTARY CLUB REGARDING A FLAG SERVICE FOR THE CITIZENS OF THE COLONY' Dr. Bi]] Manning, with the Rotary Club made a request to the Council regarding a flag service ~n the City, whereby the Rotary Club will take orders from citizens and for $18.00 per home the club will set up and take down Un~ted States flags on the following holidays: February - Presidents Day May - Memorial Day June - Flag Day July - Independence Day September - Labor Day November - Veterans Day Councilman Dye moved to approve the request and Councilman Poole seconded the motion. Mayor Sample asked who citizens should contact for the service. Dr. Manning said himself, Steve Hines or Bill Hall. The motion carried with a unanimous roll call vote. EMERGENCY ITEMS: 2. CONSIDERATION OF AUTHORIZATION OF CITY MANAGER TO PROVIDE AN AGREEMENT TO RICHARD WATSON, INC., GOLF COURSE ARCHITECT, FOR A 30 DAY REVIEW OF THE WYNNWOOD GOLF COURSE PROJECT. Councilman asked if we were asking for equal access in this letter, to the results of the study they do during the 30 day review. City Manager, Janice Carroll stated that would be done. Councilman Harris moved to approve the agreement and Counclman Bradley seconded the motion which carried with a unanimous roll call vote. 5. CONSENT AGENDA Mayor Sample summarized the items on the Consent Agenda for the audience and Council. A. CONSIDERATION OF APPROVAL OF MINUTES FOR THE APRIL 21, 1986 COUNCIL MEETING COuncilman Amick moved to approve the minutes as w~itten and Councilman Poole seconded the mo~ion which carried with all members voting Aye with the exception of Councilman Bradley who voted Nay. B. CONSIDERATION OF APPOINTMENT OF MUNICIPAL COURT CLERK Councilman Amick moved to approve the appointment;6f Brenda Mosley as Municipal Court Clerk. Councilman Poole seconded the motion which carried with all members voting Aye with the exception of Councilman Bradley, who voted Nay. C.CONSIDERATION OF APPOINTMENT OF DEPUTY MUNICIPAL COURT CLERK Councilman Amick moved to approve the appointment of Tina Samples as Deputy Municipal Court Clerk. Council man Poole seconded the motion which carried with all members voting Aye with the exception of Councilman Bradley who voted Nay. D. CONSIDERATION OF APPOINTMENT OF RESERVE POLICE OFFICER Councilman Amick moved to approve the appointment of Steven Cutschaw as a Reserve Police Officer. Councilman Poole seconded the motion, which carried with all members vot~.hg Aye with the exception of Councilman Bradley, who voted Nay. E. CONSIDERATI©N OF AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL MUTUAL AID AGREEMENT WITH D.F.W.D.P.S. Councilman Amick moved to approve the agreement with D.F.W.D.P.S. Councilman Poole seconded the motion which carried with all members voting Aye, with the exception of Councilman Bradley who voted Nay. F. CONSIDERATION OF AN ORDINANCE ADOPTING THE HANDICAPPED PARKING GUIDELINES Councilman Amick moved to approve the ordinance as written. Councilman Poole seconded the motion which carried with all members voting Aye with the exception of Councilman Bradley who voted Nay. G. CONSIDERATION OF INTERLOCAL AGREEMENTS WITH DENTON COUNTY Ga.CQNSIDERATION OF RESOLUTIONS AUTHORIZING CITY MANAGER TO ENTER INTO INTERLOCAL AGREEMENTS WITH DENTON COUNTY REGARDING 1) LIBRARY SERVICES 2) FIRE SERVICES 3) AMBULANCE SERVICES 4) JAIL SERVICES Councilman Amick moved to approve the resolutions and the interlocal agreements with Denton County as written and Councilman Poole seconded the motion which carried with all members voting Aye with the exception of Councilman Bradley who voted Nay. H. CONSIDERATION OF APPOINTMENT TO THE PLANNINGAND ZONING COMMISSION Councilman Amick moved to appoint Cathy Bock to the Planning and Zoning Commission and Councilman Poole seconded the motion which carried with all members voting Aye with the exception of .Councilman Bradley who voted Nay. 7. CONSIDERATION OF ELECTION OF MAYOR PRO-TEM Councilman Harris moved to elect Councilman Amick as Mayor Pro-rem and Councilman Poole seconded the motion which carried with a unanimous roll call vote. 8. RECEIVE REPORT FROM HENRY BILLINGSLEY REGARDING PLANO PARKWAY Don Blackwood, representing Mr. Henry Billingsley and Mr. Mike Cummings, engineer for the project, were present and gave a brief update on the progress of Plano Parkway, show- ing a map of the area and the projected route of Plano Parkway~to extend from FM 544 to S.H. 121. Mr. Cummings said they are gathering field data now and then went over thje preliminary cost figures stating the 4 lane divided roadway will cost approximat]ey $2.7 million. Cummings gave the following time schedule: Design completed by July 8, 1986 Bids Accepted July 8 through August 1, 1986 Construction starts August 1, 1986 Completed by February 1, 1987 (At this time, 8:13 p.m. Councilman Arrambide arrived at the meeting after completing his business.) Mr. Blackwood said FEMA had been contacted and there are no problems with them. Mr. Blackwood said there is room for 2 more lanes in the future amking the roadway 6 land divided. There fo]lowed a discussion regarding traffic flow, speed limit of 45-50 mph. Hal Jones, Traffic Engineer was present and stated that the speed limit should be such. Mr. Cummings said the Mr. Jones should let him know of any special needs at intersections ahead of time and they will comply. Cummings also said they will comply with C.O.G. requirements. Mr. Hall Jones said he was here for several items and that Mr. Blackwood and Mr. Cummings had already answered the questions he was going to address in item #9 on.the Agenda. Janice Carroll asked if the right of way would be 120'. Cummings said would prefer ~to go with 100' and Mr. Jones said could go with 100' Mr. Blackwood said they would work with the City at the intersections. Mayor Sample said we need to check our zoning ordinance regarding the right of way. Janice Carroll said she would do that. 14. CONSIDERATION OF SITE PLAN APPROVAL FOR COLONY POINT SHOPPING CENTER LOCATED AT THE INTERSECTION OF S. COLONY BLVD AND PAIGE RD. Mike Hampton was at the meeting representing the developers. 002,32o Janice Carroll introduced also, Cliff Johnson, former City Manger of DeSoto, Grand Prairie and other c~ties in the area,noting that Mr. Johnson has a financial interest in this project. Mike Hampton distributed some drawings showing changes made as a result of the meetings held last week. Mr. Hampton said they had met with the doctors who own the property just north of theirs and have worked out the access problems and have a solution to the S. Colony Boulevard problem. Hampton said they have agreed on a mutual access to both their property and the doctor's property with 15 feet on each side. This has been agreed upon by the bank, Doctors Zeitman and Rivera and the Colony Point owners. Th~s plan cals for the extension of the current left turn lane into the bank on down to the common access to the center. Mr. Hampton also said that on S. Colony Blvd. they agree to add three (3) feet of paving to match the ~ki~S~ing asphal~ paving and to move the drainage back closer to their property line, stating they felt this would help the alignment with S. Colony Blvd. Mr. Hampton said they would maintain this paving and they also have shown a four (4) foot sidewalk down Paige Rd., at the request of the Council. He went on to say that they have not shown the sidewalk down S. Colony since they don't know where that road will be going. He did note that the City staff did not recommend the sidewalk on Paige, but that at the request of the Council, the sidewalk was added. Mr. Hampton stated that with the drainage problems at the intersection and after meeting with M.U.D. regarding those problems, was decided not to put the sidewalk on the other side. J~nice Carroll then stated that there were really two major problems that needed to be addressed. One being the ~ntersection Mr. Hampton already spoke of and the other being what will be happening to the extension of S. Colony Blvd. Ca,roil went.on to say that the company had agreed to maintain the asphalt roadway on S. Colony and that the roadway should last two to three years, and that the developer has agreed to come back with an agreement as part of the site plan ~n which they will put their money up front when the city comes back with a design for the widening of S. Colony Blvd. Ms. Carroll said that at the present time we just don't know how s~de S. Colony will be and that it would not be good to build half a road. Councilman Dye asked if this money would be escrowed. Ms. Carroll said no that it would be in the form of an agreement and that the Attorney had suggested that it be a lien against the property and that if there was a problem, that the Certi- ficate of Occupancy for the property would be revoked, and that would be enough incentive for them to go ahead and honor the lien. Councilman Amick said he would not vote on that because he could not see closing down businesses after citizens had already been using them. Mr. Hampton stated that the developer has said several times that they will go ahead with this agreement and he feels that would never have to happen. Mr. Hampton said that improving the roadway would only enhance their property and whenever the City comes back with a plan to do so then they are ready and they will pay their share of that costs. There followed a lenghty discussion re- garding the storm wewers and drainage at the intersection. Councilman Amick said he thinks we can foresee a problem with drainage and how can the Council resolve that before the site is built. Mayor Sample said that right now drainage is not in the Council's jurisdiction because it is Jn the M.U.D's jurisdiction and that is established by ordinance. Mayor Sample suggested that since the City and M.U.D. will be merging that perhaps that Ordi- nance should be rescinded so the City can have jurisdiction, stating that unfortunately right now we don't have in our budget the funds for all these studies. At this point Mr. Dick Weaver requested copies of the plans. It was suggested by Mr. Johnson that a mechanics would guarantee that the funds would be available at the time needed. He went on to say that he had been in meetings with the City Staff and complimented them highly regarding their willingness to work with developers and to encourage development of the city. After a lenghty discussion regarding the on-site drainage, Councilman Amick moved to approve the site plan contingent upon our City Attorney's approval and the City Manager being able to draw up an agreement regarding traffic flow concerns, street improvements to S. Colony Blvd. and the drainage. Councilman Harris seconded the motion which carried with all members voting Aye. Mayor Sample called a 5 minute recess. 9o RECEIVE REPORT FROM HAL JONES REGARDING THE PROPOSED ALIGNMENT FOR PLANO PARKWAY AND SPRING CREEK PARKWAY Mr. Jones stated that all the questions that he had regarding this project had been answered by Mr. Blackwood in his presentation in Item No. 8. and that he would be working with Mike Cummings the engineer for the project to ensure the problems are worked out. 10. RECEIVE REPORT FROM HAL JONES ON BARTON-ASHMAN 121 THOROUGHFARE STUDY AS AUTHORIZED BY COLLIN COUNTY. Mr. Hal Jones reviewed the Denton County Transportation Plan and the Collin County Transportation Plan as pre pared by Barton-Ashman regarding Hwy 121 and noted the fol]woing commetns: 1. The North Colony Blvd. alignment is not superim- posed over the base map int he correct location. It should be shifted to the south to reflect the existing location. 2. The future extension of North Colony Blvd. should be revised to show that it will extend due east across the railroad and then turning south to align with Marsh Lane at SH 121. The designation of N. colony Blvd. should be a P6D thoroughfare. 3. S. Colony Blvd. should be extended eas't of Paige Rd. to cross the railroad and intersect North Colony Blvd. The designation of South Colony Blvd. should be a M4D thoroughfare. 4. Paige Rd. (extension of Plano Parkway) should be designated as an M6D thoroughfare. 5. FM 423 should be redesignated as a P6D instead of P4D thoroughfare. 6. Morning Star should be extended south from North Colony Blvd. and designated as C2U from North Colony to S. Colony Blvd. and C4U from S. Colony across SH 121 to future Plano Parkway. 7. Blair Oaks Dr. should be designated as a C2U thoroughfare between North Colony Blvd.a dn South Colony Blvd and a C4U from South Colony Blvd. across SH 121 to future Spring Creek Parkway. 8. There should be a connecting M4D thoroughfare between SH 121 to the future Spring Creek thoroughfare. This thoroughfare should be located approximately 1 mile west of FJ 423. This thoroughfare could also extend north of SH 121 to Kennepac Rd. and turnw est into Lewisville. Mayor Sample said that he seriously doubts that South Colony will ever be extended across IBM property east of Paige Rd. Jones said that ~t still needs to be on the plan so that if it can be done then the road is already designated. Cutting a road through F&J property from FM 423 across Blair Oaks rd. and Pa~ge to 121 was also discussed. Mr. Jones also gave his comments regarding the F~eeway schematic design as prepared by Collin County. They are attached as Exhibit "A". Mr. Jones reminded the Council that the public hearing regarding this plan is to be held May 29, 1986. There was a general concensus that Mr. Jones' comments should be forwarded to Denton and Coll~n Counties. 11. CONSIDERATION OF A PROPOSAL FROM JONES-FRIEBELE CONSULTING ENGINEERS, INC. FOR PREPARATION OF PLATS DEDICATING RIGHT OF WAY FOR SH 121. Mr. Jones presented his proposal outlining the tasks to be performed and added that by his doing the plats about 2 years would cut off the 121 widening projects. Mayor Sample said that after meeting with Mr. Yielding of the Highway Department this proposal came about as a way to help speed up the process of widening 121. Counc~l- man Amick moved to accept the proposal and Councilman Dye seconded the motion which carried with all members voting Aye. 13. CONSIDERATION OF PLACEMENT OF SIREN AT STEWARTS CREEK PARK Janice Carroll cited the costs and suggested that putting a smaller siren at the park at a later date would be more feasible. Councilman Harris felt that the siren should not be moved to the park and that at the time of development of the park then the new smaller one should be installed. Councilman Harris moved to table the ~tem indefinitely and Councilman Amick seconded the motion which carried with all members voting Aye. 15. CONSIDERATION OF POLICY REGARDING THE LEASING OF IRREGULAR TRACTS OF LAND BY THE CITY Janice Carroll went over the lease which had been prepared by the City Attorney. Councilman Amick said that there needed to be something in"nthe lease regarding the storage of certain items. Mayor Sample felt the term should be 10 - 15 years and that the nominal fee should be $1.00. Janice Carroll stated that each piece of property to be rented needs to come back before Council. She noted that there would be a 90 day termination clause on either side. Carroll also said that all the residents would have to agree to rent or we could end up with a piece of property in the middle which the City would not have access to for maintenance. The follwoing ~tems were decided upon as needing to be changed, the Council does not like to 90 day termination clause. The term should be for 15 years not 5 years with automatic renewal every 5 years and if the renter m~sses the time frame for termination then the lease renews for another 5 years. Councilman Amick moved to table until the items mentioned were cleared up on the lease. Council- man Harris seconded the motion, which carried with all members voting Aye. With no further business to discuss Councilman Poole moved to adjourn the meeting. Councilman Arrambide seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 10:29 p.m. APPROVED: ~~rr~D~. S'~p 1 e ,' Ma~7~-- ATTEST: Patti Jon~; City Secretary [SEAL] EXHIBIT "A" ~e¥~e~ of SH 121 Freeway Schematic .Design : As Prepared By Collin County. ~ May 5, 1986 ~ Jones-Friebele Consulting Engineers, Inc..has reviewed the proposed freeway .. schematic design of SH 121' as prepared by Collin County.. iThe limits.-of.-our review was from FM 544 on the west t° Preston Road on the east. T.he follow- Yng are'our comments: 1. The proposed typical rural freeway section as shown will require 433 feet of right-of-way. The schematic indicates that an additional 119 feet will be needed on. the north side. This differs from the 110 feet that the State had previously informed the City. · 2. The propos'.ed design flares the right-of-way an additional 100 foot (total 533 feet) at the interchanges to provide for the fill embank- ment. This will require 169 feet of additional right-of-way on the 'north side. The flaring of the right=of-way would not be necessary - if retaining walls were used. '3. The schematic does not show the location of Blair Oaks Drive located between FM 423 and Paige Road~ (approximate Station 240). There is not sufficient diStance between these two interchanges to provide an additional overpass at Blair Oats Drive. However, the ramp configur-. ation as shown will permit easy access for SH 121 westbound traffic. 4. All the ramp locations have been positioned to respond to the demand for future development alonglthe service roads. : 5. There are no critical roadway'profile grades proposed. All grades are less than 3 percent. 6. There is a need for an additional interchange between ~M 544' and FM 423. (Please refer to our comments on Denton County Transportation Plans). There is approximately 2 miles between these two proposed : interchanges. The traffic'that will be generated, by future development between these interchanges will be limited to a two-lan~ service road. for circulation..These service roads can carry approximately 10,000 vehicles per day. The volume.of U-turn traffic that will occur at FM 423 will be subtantial, having a negative impact on any future traffic signal operations. It is our professional opinion that an additional interchange should be built at approximately stat£on 195. If added, then the proposed ramp configuration will also need to ~ change so that the off-ramps will become on-ramps and on-ramps become off-ramps. It would be undesirable to force the FM 423 traffic to cross an additional thoroughfare. 7. All interchanges should be designed for high 'level of services. This: can be accomplished by having sufficient width under the overpass structure to provide separate traffic lanes for U-turns, left-turn and right-turn movements. Additionally, the arterial street approaches to the proposed interchanges should have sufficient additional righ~-of- way to allow the construction of additional approach lanes to at,omo-I date the expected turning movement demands. ;onsulling I~nginoom Inc.