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Home My WebLink About01/18/1986 City Council 00223,.-i MINUTES OF THE CITY COUNCIL MEETING HELD ON JANUARY 18, 1986 The WORK SESSION of the City Council of the City of The Golony, was officially called to order by Mayor Sample at 9:00 a.m. with tt~ following members present: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Don Amick Councilman Charles Dodds Councilman Marlene Poole Councilman 1. STAFF PRESENTATION TO COUNCIL Janice Carroll, City Manager, opened the staff presentations by going over a Budget Summary as of January 26, 1986 pointing out various areas that should be brought to Council's attention. GENERAL ADMINISTRATION AND CITY SECRETARY There was no formal presentation for either of these two departments. Janice Carroll went over the budget projections for these departments, briefly. FINANCE DEPARTMENT Janice Carroll also gave a brief information report regarding the Finance Department, stating more important duties and functions of the Financial Assistant, Jane Barton, who was present at the meeting to answer any questions the Council had and who handed out information regarding the City's investments and hwo the budget for the City has changed through the years. MUNICIPAL COURT Court Clerk, Brenda Mosely, had prepared charts to hand out to the Council which described the various cases filed through the court and showed a comparison of the cases filed, cases dismissed, and what department had filed the various cases. There was also information regarding the cases appealed. Mayor Sample asked the Court Clerk to check into assessing a larger bond for those persons who request a jury trial, to discourage them from setting the trial and then not showing up or cancelling it at the last minute. PARK AND RECREATION DEPARTMENT Sylvia Brantley, Park and Recreation Superintendent was absent due to a personal emergency, and Janice Carroll gave a presentation for that department, going over the various activities and programs offered throught he Park and Recreation Department. Ms. Brantley had prepared a handout for the Council showing a comparison between the activities and programs of our department and other cities. There was also a brief budget projection given. PUBLIC WORKS DEPARTMENT Jerry Van-Y, director of Public Works, covered the Sign division of his department, expressing a need for a larger inventory of signs to be used for replacement in emergency instances. Chief Nick Ristagno was there also and addressed the need for a larger inventory of signs. Mr. Van-Y then gave a brief information report regarding the Concrete division of Public Works and then on to the Parks Division. discussing goals and the budget projection for this fiscal hear. LIBRARY Director of Library Services, Joan Sviensson, gave a presentation outling the activites, staff, responsibilities, and-2 the volunteer progr~rn at the f,ibrary, Ms, Svie~sson used the overhead projector and then handed out various information to the Council, reminding them of an Awards Ceremony to be held in February 1986 to honor volunteers. Councilman Amick suggested that the Library solicit more donations from private businesses who use the Library regularly to supplement their private programs, at no charge. INSPECTIONS __ Mr. Eric Stanton, Building Official, using the overhead projector, gave an overview of his department beginning with an organizational chart and outlining the responsibilities of each person on the chart. Stanton then covered the various activities, giving a breakdown of the work load and revenues generated from those activities. Mr. St anton had also prepared a brief budget projection for the year 1985/86. FIRE DEPARTMENT Chief Ronnie Gothard handed out an' annual report on Fire Department activities. Chief Gothard then covered his personnel, rank and training in the Fire Department, concluding with a brief presentation regarding his budget projections. POLICE DEPARTMENT Chief N.C. Ristagno handed out a booklet in which was outlined the organizational chart for his department and a brief information of each division of the Police department. The reports covered such information as officer activity, investigations, training, new programs, etc. The Chief also included in his presentation a budget projection for this fiscal year. At this time, Mayor Sample called a brief recess. Upon reconvening, Mayor Sample gave a presentation to the Board members present regarding the new base map, recent annexations and the reasons behind some of those annexations. The Mayor also coverd traffic counts for our area, stating that North Colony Blvd is now higher than Josey Lane and Dallas Parkway. Mayor Sample went over the roadways in our area and accessibility. Mayor Sample then went over projects that are to be addressed within the next year in the City of The Colony: 1.Working with Lewisville regarding the widening of Highway 121 this year. 2.Piano Parkway extension is proceeding with construction beginning in approximately three (3) months. 3.Negotiations with the City of Frisco regarding land adjustments north of the City. 4.Will continute to work with the City of Frisco on the platting of North Colony Blvd. into Marsh Lane. 5. The consolidation of the City and the Municipal Utility District is progressing and must happen this year. The Mayor went on to say that he believes the City may be able to utilize __ the sofisticated Waste Water processing system already in operation to earn money for the City. Mayor Sample then opened the floor to the Boards for questions. Janice C~rroll noted that the Planning and Zoning Commission has been working on the Land Use Plan for the City. The Charimen or spokepersons for each board introduced the members that were present at the meeting. Bob Fuimara of the Planning and Zoning Commission stated that that board has been working of the Land Use Plan and the thourougfare plan and would like to see more frequent communication between P & Z and the Council. Mayor Sample the introduced Jim Vanderburg, new President of the Chamber of Commerce. The Mayor addressed the Frisco Airport stating that there was really nothing new to report. Michael Leddy of the Board of Adjustment adn Appeals asked the Mayor to outline the conflict with airspace. Mayor Sample went over the plans for the airport saying the flight pattern is directly over our City and noted various problems. Janice Carroll stated that a letter had been recieved from the F.A.A. advising the approval of the airport with certain conditions. to be met before construction could begin. There followed a lengthy discussion regarding the pros and cons of the airport and various ways to protect our airspace. Mayor Sample then addressed E.A.S. saying a hearing has been set and explained that the "Frisco Exchange", including Frisco, Eastvale, The Colony Little Elm, Lakewood and Oakwood will be represented by The Colony, as authorized by a Resolution passed by all the above named cities. At this time, Mayor called for an hour break for lunch. Upon reconvening, there was an informal discussion period regarding various aspects of the City. Mr. Jim Vanderburg of the Chamber of Commerce gave a brief over view of the plans and goals of the Chamber. Chairman James Althaus of the Library Board stated that the Board is working for funding for a computer system at the library, and on organizing for the new library facility. ~lhe Park and Recreation Board was represented by Ed Canada, who advised the Council that the Board is working on 3 main items at the present time: 1. Details regarding the bond money 2. Sesquicentennial Activites 3. Stewart Creek Park development. Michael Leddy of the Board of Adjustments and Appeals thanked the Count:il and the Planning and Zoning Commission for passing new zoning Ordinances which made that Boards function easier. Mr. Leddy explained the purpose of this board for those present, going on to say that two things were needed: 1. Establish regulary quarterly meetings to keep informed. 2. Need full staff and reqeusted variety of background in those members. Chairman Fuimara asked Mayor Sample to give an overview of the Council's 1986 priorities: 1. Master Land Use Plan 2. Commercial Property Increase 3. Settle Disputes with Piano over land south of Hwy. 121. 4. Define boundaries and establish goals for same 5. Finish bond projects 6. Agreements with surrounding cities Mr. Vanderburg invited all present to attend the Chamber of Commerce Annual Installation Banquet on March 1, 1986 at the ElDorado country Club in McKinney, Texas, advising tickets are on sale for $17.50. With no further business to address, Councilman Dodds moved to adjourn and with a second from Councilman Poole, the motion carried with all members voting Aye. Mayor Sample adjourned the meeting at 2:00p.m. APPROVED: