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HomeMy WebLinkAbout12/14/1985 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON DECEMBER 16, 1985 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. at City Hall on the 16th day of December, 1985 with the following members present: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Don Amick Councilman Charles Dodds Councilman Marlene Poole Councilman 1. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 OF V.A.C.S. SECTION 2E, REGARDING LITIGATION. After reconvening in open session the Mayor addressed the next agenda item. 2. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and the audience in the Pledge of Allegiance to the flag of the United States of America. 3. Citizen Input Martene Poole, commended Jerry Van-Y, Director of Public Works, for his department placing trash cans in various locations in the City for citizens to use to dispose of their trash rather than throwing it in the street. Ms. Poole also complimented the citizens of The Colony who had decorated their homes for Christmas. Larry Sampte, advised the audience that The Colony has a Public Utility Commission, Pre-hearing on december 19, 1985 in Austin, and that City Manager, Janice Carroll, and Councilmember Marlene Poole will be attending. Mr. Sample stated that is the preliminary step to The Colony receiving Extended Area Service for our phone system. Mr. Dick Weaver asked if this is granted will it be optional or will every citizen have to take the'service. Mr. Sample said that he was not sure, but that it would probably have to be optional~ since the rates are likely to be high. 4. CONSIDERATION OF THE APPROVAL OF MINUTES Councilman Amick moved to approve the minutes of the December 2, 1985 Council meeting and an addendum to the minutes of the November 25, 1985 Council meeting as written. Councilman Arrambide seconded the motion which carried with all members voting Aye. 5. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS FOR THE ANNEXATION OF A TRACT OF LAND APPROXIMATELY 50 ACRES IN SIZE BEING GENERALLY LOCATED IN THE NORTHEASTERN PORTION OF THE CORPORATE CITY LIMITS, AND ALSO KNOW AS THE B.B. OWNES PARK, AND BEING DUE NORTH OF SQUIRES DRIVE. Mayor Sample requested a motion to table this item until such time as the boundary adjustment between our City and Frisco has been signed. Councilman Amick moved to table this item with a second from Councilman Dodds. the motion carried with all members voting Aye. 6. CONSIDERATION OF SITE PLAN APPROVAL FOR LA BELLE CREME ICE CREAM STORE TO BE LOCATED AT THE NORTHWEST CORNER OF PAIGE RD. AND S. COLONY BLVD. Janice Carroll, City Manager, recommended tabling this item, since there was not a representative of the company present at the meeting and there had not been an engineering review of the site plan prior to the meeting. Councilman Amick moved to table this item to January 6, 1986 meeting. Councilman Poole seconded the motion which carried with all members voting Aye. 7. CONSIDERATION OF APPROVAL OF THE COST TO BRICK THE DENTON COUNTY ANNEX BUILDING. Janice Carroll, City Manager made note that the cost estimate provided by Cody Johnson, does include the cost of adding the lip to the foundation for the brick to be laid upon. Councilman Poole asked if this item could be tabled and wait to see how our funds are running and then if there is enough money go ahead with the brick at a later date. Mayor Sample suggested that we go ahead with brick- ing the front of the building only. Councilman Poole at this time moved to table this item. Councilman Gray seconded the motion which did not carry. Ail members voted No with the exception of Councilman Poole and Councilman Gray who voted Aye. Councilman Harris then moved to brick only the front of the building. There was no second hence the motion died. Mayor Sample asked what the Council wanted to do regarding this item. Councilman Dodds stated that the City has always wanted brick buildings and that he wants the building to be bricked, but does not feel the city should set a precedent by paying for the bricking of a building for another governmental entity, when the County has more money that the City does. Council- man Harris stated that if the City does not do something to improve the building now, then nothing will ever be done. There was no motion and no action taken on this item. 8. CONSIDERATION OF ESTABLISHING FEES FOR STEWARTS CREEK PARK. This item was addressed in a previous Council meeting and the suggested fees were submitted to the Corps of Engineers in Lewisville. The Corps responded that they did have a problem with raising daily fees to $5.00 and overnight camping to $5.00. In a memo to the City Manager, Sylvia Brantley, Park and Recreation Superintendent suggested leaving the daily fee at $2.00 and establishing $3.00 as the overnight camping fee. Mayor Sample said he had spoken with Mr. Martin in Lewisvitle and did not feel that Mr. Martin would ever be resonsive in assisting The Colony in this effort. Mayor Sample said that he then talked with Mr. Martin's supervisor, who stated that he felt the daily permit fees could possible be raised to $3.00 or maybe $4.00 and the overnight camping fee to $3.OO. Councilman Dodds then moved to raise the yearly'fee to $18.00 with an additional $2.00 per additional family vehicle, with an early bird discount of $15.00 yearly fee, if yearly permit is purchased ~thin the first quarter of the year, and the daily permit fee be raised to $3.00, and the overnight camping fee be added at $3.00 per car. Councilman Amick seconded the motion. Mayor Sample stressed to the audience that the reason for raising the fees is not make money for the City, but to increase services at the park itself. The motion carried with a unanimous roll call vote. 9. CONSIDERATION OF ACCEPTANCE AND AWARD OF BID FOR THE PURCHASE OF FIVE (5) POLICE DEPARTMENT AND ONE (1) FIRE DEPARTMENT VEHICLE. Mayor Sample referred to a memo from Chief Nick Ristagno stating that the low bidder for the vehicles was Lone Star Dodge at $56,000.00 but due the maintenance records of the police department his recommendation is to award the bid to Lee Jarmon Ford. Council- man Arrambide commended Chief Ristagno for his presentation to the Council and for having enough information on maintenance to make an intelligent decision. Councilman moved to accept the bids and to award the bid to Lee Jarmon Ford for the purchase of six vehicles. Councilman Harris seconded the motion and asked how the financing arrangements being made were matching with the funds allocated in the budget. Janice Carroll stated that the financial arrangements were very satisfactory and were within the budgeted funds. The motion carried with all members voting Aye. 10. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COLONY AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF FIVE (5) POLICE DEPARTMENT VEHICLES AND ONE (1) FIRE DEPARTMENT VEHICLE. ~ayor~Sample read the caption of the Ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH LEE JARMON FORD IN THE AMOUNT OF $68,022.66 FOR THE PURCHASE OF SIX VEHICLES; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Amick moved to approve the ordinance as written. Councilman Harris seconded the motion which carried with a unanimous roll call vote. 11. CONSIDERATION OF APPROVAL OF AUDIT FOR THE 1984/85 FISCALYEAR AS PREPARED BY DELOITT, HASKINS AND SELLS. Janice Carroll introduced Ken Staples and George Scott of Deloitt, Haskins and Sells auditing firm, stating that the City had received a good audit. Mr. Staples addressed the Coucnil and the audience stating that the City does meet with generally accePt~d~acco~nting procedures. Mr. Staples went on to say that all funds are in good financial condition,and that the City had netted $52,000.00 better than had been projected. Councilman Harris asked if the computer system had helped. Mr. Scott stated that the computer had definitely been an asset to the accounting department, going on to say that there were some software improvements that could be made that would be very helpful to the City. Councilman Dodds moved to approve the 1984/85 audit as prepared by Deloitt, Haskins and Sells. Councilman Harris seconded the motion which carried with a unanimous roll call vote. 12. RECEIVE RECOMMENDATION FROM PARK AND RECREATION REGARDING THE SURFACING OF THE PARKING LOTS AT THE B.B. OWENS AND NORTH COLONY COMPLEX. Janice Carroll stated that Jerry Wise, of the Park and Recreation Board was present at the meeting, and that the Board had recommended putting crushed stone on the N. Colony and B.B. Owens parking lots, at a cost of an additional $5,000.00. In an earlier meeting it was decided to put crushed stone on the B.B.Ownes site and Council- man Amick had suggested checking into the cost of doing that on N. Colony Complex. Councilman Harris brought up the subject of lighting of the athletic fields which was mentioned in a memo from Sylvia Brantley along with the surfacing of the parking lots. Harris questioned the statement regarding metal poles for the lighting. Councilman Amick stated that this memo was answering two questions which had come up in a previous join~ meeting of the Park and Recreation Board and Council. Councilman Amick went on to say that since bond money is being spent that the Council does want to keep a close watch on each project to ensure proper spending. Councilman Amick said that to save time he would like to from a committee to review the bid specs before actually going out to bid. Mayor Sample asked if at this time the Council would like to vote on the parking lots. Councilman Amick said yes, and moved to accept the Park and Recreation recommendation to surface B.B. Owens and N. Colony Complex parking lots with crushed stone. Councilman Harris seconded the motion which carried with a unanimous roll call vote. Councilman Amick then moved to appoint the following individuals toserve on a committee to review the bid specs for lighting of the athletic fields: David Dye - Park and Recreation Board Jerry Van-Y - Public Works Director Rick Harris - Councilman Don Amick - Councilman Dee Cole - Park and Recreation Board Councilman Harris seconded the motion which carried with a unanimous roll call vote. Janice Carroll stated that the specs on the lighting were being prepared by Mr. gary Birdsong, without chrge to the city and would be open for all vendors to submit bids. Councilman Harris said the specs were due to be finished by Friday, December 20, 1985 and that the committee would meet to go over the specs before the specs are mailed out to vendors. 13. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TELAMON · CONSTRUCTION FOR THE CONSTRUCTION OF THE COLONY AQUATIC PARK. Mayor Sample read the caption of the Ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CON- TRACT WITH TELAMON CONSTRUCTION IN THE AMOUNT OF $850,000.00 FOR THE CONSTRUCTION OF THE COLONY ~. AQUATIC PARK; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. At this time 'Councilman Poole moved to approve the ordinance as written: Councilman Harris seconded the motion which carried with a unanimous roll call vote. Councilman Harris then asked Mayor Sample to bring Item Number 7 back to the table for a motion. Mayor Sample gave his permission. 7. CONSIDERATION OF APPROVAL OF THE COST TO BRICK THE DENTON COUNTY ANNEX BUILDING. Councilman Harris moved for the City to pay for bricking the front of the Denton County Annex building. Councilman Arrambide seconded the motion which carried with all members voting Aye with the ex- ception of Councilman Poole and Councilman Amick who both voted No. 14. REVIEW OF THE CITY/M.U.D. AGREEMENT. Janice Carroll stated that this item was placed on the agenda in case the Council wanted to review the agreement saying that she did not have any thing specific to bring up at this time. Mayor Sample stated that he was having a hard time with this item, since it was placed on an agenda prior and there was a member of the M.U.D. Board present at that meeting who requested that the Council not discuss the agreement° The Mayor went on to say that he had not spoken with Board member Longo but he understand that Mr. Longo has a problem with the agreement, however he considers Longo's statements as grandstanding and does not really know what the Council should do at this point. Councilman Amick stated that he understood Mr. North had requested Council not discuss the agreement until a joint meeting could be held between M.U.D. and Council. Mayor Sample asked Janice Carroll what the response had been from M.U.D when they were contacted regarding setting a date and time for a joint meeting. Carroll stated that M.U.D had wanted to review the agreement first and that the M.U.D attorney, Earl Hale had been out of town and had not been able to go over the contract. Councilman gray suggested that a date be set for a joint meeting and if M.U.D. doesn't show up then go ahead without them. Councilman Poole moved that a joint meeting be held on December 18, 1985 at 7:30 p.m. at City Hall. Councilman Dodds seconded the motion which carried with a unanimous roll call vote. Mayor Sample stated that if the proper paperwork was accomplished on the 17th of December at the Frisco City Council meeting then the B.B. Owens annexation could take place at the meeting on the 19th of December. With no further business to address Councilman Dodds moved to adjourn and Councilman Amick seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 9:32 p.m. 002216 APPROVED: .~'~'ampie, t~ay6r'~ ~ ATTEST: Patti Jones',~ity Secretary [ SEAL]