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HomeMy WebLinkAbout12/09/1985 City Council 00220',. MINUTES OF THE CITY COUNCIL MEET'rNG HELD ON DECEMBER 9, 1985 The SPECIAL SESSION of the City Council of the City of THe Colony, Texas was called to order at 7:40 p.m. at City Hall on the 9th day of December, 1985 with the following members present: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Don Amick Councilman Charles Dodds Councilman Marlene Poole Councilman 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and the audience in the Pledge of Allegiance to the flag of the United States of America. 2. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, FOR THE ANNEXATION OF A TRACT OF LAND, BEING APPROXIMATELY 127 ACRES IN AREA, AND GENERALLY LCOATED EAST OF, AND INCLUDING THE BURLINGTON NORTHERN RAILROAD, AND ABUTTING THE SOUTHERN RIGHT OF WAY OF STATE HIGHWAY 121. Mayor Sample read'the caption of the Ordinance as written: AN ORDINANCE ANNEXING ADJACENT AND CONTIGUOUS TERRITORY TO THE CITY OF THE COLONY, TEXAS; FINDING THAT ALL NECESSARY AND REQUIRED LEGAL CONDITIONS HAVE BEEN SATIS- FIED: PROVIDING THAT SUCH AREA SHALL BECOME A PART OF THE CITY AND THAT THE OWENRS AND INHABITANTS THEREOF SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND TO BE HEREAFTER ADOPTED; PROVIDING FOR AMENDING AND CORRECTING THE OFFICIAL BOUNDARIES OF THE CITY AS HERETOFORE ADOPTED; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY Councilman Amick moved to pass the Ordinance as written. Councilman Poole seconded the motion. Janice Carroll, City Manager stated that there will be two (2) Exhibits ("A" & "B") attached to the ordinance outlining the White tract itself and the Railroad right of way. Carroll also reviewed the Service Plan. The motion carried with a unanimous roll call vote. 3. CONSIDERATION OF AN O~DINANCE OF THE CITY OF THE COLONY, TEXAS TO CHAGNE THE ZONING ON A TRACT OF LAND, APPROXIMATELY 126 ACRES IN AREA, GENERALLY LOCATED EAST OF, AND INCLUDING THE BURLINGTON NORTHERN RAILROAD, AND ABUTTING THE SOUTHERN RIGHT OF WAY OF STATE HIGHWAY 121, AS REQUESTED BY MR. J.O.WHITE FROM AGRICULTURAL TO PLANNED DEVELOPMENT. Mayor Sample read the caption of the Ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDIANCNE OF THE CITY OF THE COLONY SO AS TO CHANGE THE PROPERTY DESCRIBED IN EXHIBIT "A" TO "PD" PLANNED DEVELOPMENT DISTRICT CLASSIFICATION; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FOR AMENDMENT OF THE ZONING DISTRICT MAP; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) FOR EACH OFFENSE AND PROVIDING AN EFFECTIVE DATE Mayor Sample explained that the zoning on this property is exactly the same as the zoning on the recently annexed 589 acres, owend by Mr. Henry Billingsley. Councilman A~ick moved to approve the ordinance as written. Councilman Dodds seconded the motion which carried with a unanimous roll call vote. 00220, 4. CONSIDERATION OF AWARDING THE BID FOR THE CONSTRUCTION OF THE COLONY AQUATIC PARK. Janice Carroll stated that at the direction of the City Council, the architural firm,Rawls-Welty did meet with Telamon Construction to review the original figures and to make change orders to bring the total amount in line with the budgeted $850,000.00. (Represen- tatives of both companies were present at the meeting.) Carroll went on to state that the actual program of the pool has not been changed and that none of the changes will affect the appearance of the park. Councilman Harris noted that there were eleven (11) change orders and that the pool committee had met and reviewed them and did not recommend change orders number 10 and 11. Bob Welty of Rawls-Welty was present and did address the Council regarding the change orders. Mr. Weity stated that his firm had gone over the plans with the low bidder, Telamon Construction, and that they have attempted to cut the cost without changing the scope of the plans. He went on to say that there was a meeting with the pool committee and that most of the changes were approved. Mr. Welty then outlined each change order as follows: 1. Liquidated Damage and Construction Clause Eliminates $15,000.00 from the cost. 2. Indoor Pool - deleted the 3 meter board, which adjusts the height and depth requirements and reduces the cost by $59,037.00 3. Roofing system was changed from a standard seamed roof to a standard ribbed roof and from a special color to a standard color which reduced the cost by $9853.00 4. Modifications were made in the actual construction of the building, in the bonding patterns of the concrete block and the wire mesh vents were eliminated which ne~ted a savings of $15,319.00. 5. The block and wrought iron fencing was reduced in height from 9'4" to 6' and the chain link fencing was reduced from 8'' to 6' at a savings of $10,960.00 6. The parking lot was reduced by 2 car spaces and 42 bike spaces and the parking lot will be concrete instead of asphalt, reducing the cost by $25,071.00. 7. Glass blocks were deleted from the dressing rooms and ceramic tile from the deck, wainscoating, and dressing area floor for a savings of $29,747.00 8. Baskets and benches in the tocer area were deleted, saving $6,540.0~ 9. There were changes made in the landscaping and outdoor electrical systems at a savings of $32,335.00 The total net savings was $203,000.00. Mr. Welty covered two other change orders not recommended by the committee. 10. The waiver of the bond would save $11,500.00 but that item was no recommended by the committee nor by the City Attorney. 11. The shade pavilion could be postponed till a later date at a savings of $30,244.00, but that was not recommended by the committee either. Councilman Amick requested that each change order be discussed more fully and any questions raised be answered. Councilman Amick asked to have change order number 1 explained. Councilman Poole stated that this is at a savings of $15,000.00 if the pool is completed exactly on time. If the pool is completed later than May 14, 1986, then the contractors pay the City $750.00 per day for every day the constructions runs over. If the pool is completed before May 14, 1986, then the City pays the contractors $750.00 per day for every day the pool is ahead of schedule. Mayor Sample asked what the earliest possible date the pool could be complete would be and 00220i. Mr. Bill Faris, President of Telamon construction, stated that 20 days early would be a reasonable estimate. Mayor Sample did express some concern over that item stating that if the project was completed 20 days early then the City would not save the $15,000.00 but would in fact have to pay it at that time. Change Order Number 2 - Councilman Amick asked if this was an acceptable change. Mr. Welty stated that it was acceptable according to soils and structural engineers. Councilman Harris also noted that the Lewisville Independent School District does not use the 3 meter boards in competition. Change Order Nubmer 3 - Councilman Amick wanted to know the difference between the two kinds of roofing. Mr. Welty ecplained that the construction of the roof is the main difference and that the appearance would not suffer nor the quality. Change Order Number 4 - Councilman Amick asked the difference in the blocks. Mr. Welty stated that there is not differnce in the blocks but in the manner in which they are bonded. He went on to say that this is probably a more stable way and should have been noticed before now. Change Order Number 5 - Councilman Amick asked if there was any reason other than saving money to lower the fencing. Mr. Welty stated that there was not. Change Order Number 6 - Councilman Amick asked why the lime stabili- zation was delted and if that wasn't crucial. Mr. Welty explained the way the parking lot will be constructed should cut down on cracks and hoepfully if it does crack it willbe at a seam and easily repaired. There were no questions regarding change order number 7. Councilman Amick asked why there would be no benches. He felt that was an important item and should not be left out. Mr. Welty stated that those were to be built in to the building and that there could still be inexpensive loose benches added. Councilman Amick said the benches need to bolted down to the floor for safety reasons. Councilman Harris said they could be added and bolted down later. Councilman Arrambide asked what the cost for just the benches was. Councilman Poole stated that the money for benches could be taken from other sources 19ter. Councilman Amick said he felt it should be addressed now and would also like to know the cost of just the benches. Gene Hayes, of Telamon Construction said the benches cost approximately $500.00-$600.00 and that they could come back w{~h another change order to add them. Councilman Amick said again that he wants to see the benches bolted to the floor. Councilman Poole stated that the money could either be taken from contingency or bond money ~or park and recreation improvements. Councilman Arrambide stated that he would like a committment at this meeting regarding the benches. Councilman Amick asked for a concensus. All were in agreement that the benches should be added later. Change Order Number 9 - Mr. Welty explained that instead of tile there would be finished concrete and showed on the plans where that would be located Councilman Amick then asked if a decision had to be made now. Janice Carroll said that a decision should be made tonight because of the hard work and time that had been put into making these changes. Carroll also stated that the City Attorney had suggested going ahead and awarding the bid to Telamon construction, going on to say that a governmental entity cannot enter into a cotnract without having available funds and that this project does have a tight budget and perhaps the City will need to use the $52,000.00 in interest to make up the difference. Carroll said that she feels like this is going to be a quality project and suggested tabling the contract until the December 16, 1985 agenda but also suggested giving Telamon a Letter of Intent so that work can be begin immediately. Bill Faris did stated that work needs to begin as soon as possible. Ms. Carroll said that the City Attorney had reviewed the contract and that City Engineers had reviewed the change orders. Mayor Sample asked why Change Order Number one could not be 002° left out completely, and if so wouldn't that guarnatee a savings of $15,000.00. Mr. Faris said that could not be done. He went on to explain that his company is taking $15,000.00 off the cost and taking a chance on being able to complete the project on time, knowing that if they do not they will be liable to pay the City $750.00 per day until finished. Councilman Poote moved to award the bid to Telamon Construction and to institute the change orders as discussed with the exception of Change Orders Number 10 and 11. Councilman Harris seconded the motion and thanekd the architects and the construction firm for all the hard work they have put in regarding the change orders. The motion carried with all members voting Aye with the exception of Mayor Sample who voted No. 5. CONSIDERATION OF AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TELAMON CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE COLONY AQUATIC PARK. Mayor Sample read the caption of the ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TELAMON CON- STRUCTION IN THE AMOUNT OF $ ;ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVING AN EFFECTIVE DATE. Councilman Dodds moved to table this item until the December 15, 1985 meeting per the City Manager's request. Councilman Amick seconded the motion which carried with a unanimous roll call vote. With no further business to address, Councilman Dodds moved to adjourn the meeting. Councilman Harris seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 8:29 p.m. APPROVED: ATTEST: Patti Jone'~City Secretary [ SEAL]