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HomeMy WebLinkAbout12/02/1985 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON DECEMBER 2, 1985 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:35 p.m. at City Hall on the 2nd day of December, 1985 with the following members present: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Gharles Dodds Councilman Marlene Poole Councilman and with Councilman Amick absent due to personal business, however, a quorum was established and the following items of business were addressed: 1.. PLEDGE OF ALLEGIANCE Mayor Sample led the audience and the Council in the pledge of allegiance to the flag of the United States of America. 2. CITIZEN INPUT Kay Van Alstyne of 5128 Strickland, The Colony (370-3999) spoke regar'ding the proposed Frisco Airport. Ms. Van Alstyne stated she and some other citizens of The Colony had been passing around a petition objecting to the propsed airport and had re- ceived 354 signatures in just one afternoon and still had' three sheets that had not been turned in. Mayor Sample stated that he had contacted the F.A.A. and would be meeting with the F.A.A. to see how to proceed with the city's objections. The Mayor went on to say that he had been present at the Frisco City Council meeting and had verbally voiced The Colony's objections but the Frisco Council had passed the airport anyway. Ms. Van Alstyne passed the petition around at the meeting and got several more signatures. Councilman Poole stated that she really had no objections to the airport itself but to the violation of The Colony air space and the flight pattern over The Colony. Mayor Sample the showed a map and pointed out the location to the audience. 3. CONSIDERATION OF APPROVAL OF MINTUES Councilman Arrambide stated that in the minutes of the November 25, 1985 meeting, there was no mention of the soil sample being received, and that he had voiced some objections regarding the overage on the bids and would like those two items entered into the minutes. Councilman moved to approve the minutes of the November 11 and November 18, 1985 meetings and to have the minutes of the November 25, 1985 meeting brought back to council for approval. Councilman Harris seconded the motion which carried with all members voting Aye. At this time, Mayor Sample recognized Cub Scout Pack 9281. The boys were present at the mmeting with there leaders to observe citizenship month. 4. CONSIDERATION OF SITE PLAN APPROVAL FOR LOMBARD DEVELOPMENT COMPANY. Janice Carroll, City Manager itnroduced Building Official, Eric Stanton and a representative of Lombard Development, Robert Baker, to answer questions regarding the site plan. Mr. Baker showed a picture of the site to the Council and the audience. Baker addressed the surface drainage problems which had been noted by Bridgefarmer & Associattes, City Engineers, stating that these problems will be compensated for and agreed that the developer will curb and gutter 400 feet down the alley parallel to FM 423 to keep that area from eroding. SteveD Giblreath, an engineer out of Lewisville, was present at the meeting. ~is firm is doing the engineering on this project and he address the retaining wall '°22o2 proposed to be built on the east and south sides of the center, stating it will be re-inforced to keep it from breaking down. The wall will be of hadite brick, six feet high. The drive approach from North Colony Blvd. will be designed to take water off N. Cooony Blvd. Eric Stanton said that most of the problems noted would be handled at building permit time and no permits would be issued until the design was correct. Stanton and Baker both noted that the M.U.D. had approve the plan Councilman Dodds moved to approve the site plan. Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. 5. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BOWIE INDUSTRIES FOR THE PURCHASE OF A HYDROMULCH MACHINE. Mayor Sample read the caption of the ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BOWIE INDUS- TRIES IN THE AMOUNT OF $13,808.00 FOR THE PURCHASE OF A HYDROMULCH MACHING; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. Councilman Poole moved to approve the ordiance with a second from Councilman Gra Councilman Harris asked where the money was coming from to buy this machine. Janice Carroll stated from bond funds for park improvements. Councilman Harris then aked how much money the city is saving. Janice Carroll said approximately $50,000.00. The motion then passed with a unanimous roll call vote. 6. CONSIDERATION OF AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF THE COLONY, ESTABLISHING A MINIMUM OF 1300 SQUARE FEET DWELLING AREA IN A SINGLE FAMILY DWELLING. AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS AMENDING APPENDIX A-ZONING OF THE CODE OF ORDINANCES BY AMENDING SECTION 11-300 RELATING TO THE MINIMUM ENCLOSED DWELLING AREA FOR A DWELLING UNIT; PROVIDING FOR AN INCREASE IN THE MINIMUM DWELLING AREA FOR A SINGLE FAMILY RESIDENCE FROM 1,100 SQUARE FEET TO 1300 SQUARE FEET; PROVIDING A SAVINGS CLAUSE;PROVIDING A PENALTY NOT TO EXCEED ONE THOUSAND DOLLARS ($1,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Councilman Poole moved to approve the ordinance as written. Councilman Dodds seconded the motion. Janice Carroll introduced Building Official, Eric Stanton, who stated that this is for new platting of sections yet to be approved. The ordinance carried with a unanimous roll call vote. 12. RECEIVE REPORT REGARDING THECITY/MUD MERGER FROM THE CITY ATTORNEY John Hill from the City Attorney's office was present at the meeting and went over the concept of the agreement, stating that according to the agreement, which will go into effect February 1, 1986, the City Manager would be in charge of both the City and ~ the M.U.D. employees. The District Manager would be under the City Manager, and the City Council would have ultimate authority over both entities. Hill went on to say that all M.U.D. employees wguld remain employed until September 30, 1986, at which time the contract would terminate and the M.U.D. would dissolve becoming one entity with the City. Mayor Sample said he thought perhaps the contract should not terminate until October 2, 1986, waiting until the 86/87 budget goes into effect. Scott North, of the M.U.D. board was present and stated that he felt like the M.U.D. was interested in the City and the M.U.D. working together through the year to prepare a joint budget rather than two separate ones. After some discussion it was generally agreed upon that the City Council and the M.U.D. Board should have a joint meeting to discuss the apsects of the agreement and to work out the final details. No date was estab- lished at this time for the joint meeting. Mr. North suggested that this meeting not be just a committee form the two entities but a meeting of the full Council and the full M.U.D. Board. Mayor Sample agreed as did all of the Council. Councilman Dodds moved to accept this report and to direct the City Manager to set up a joint meeting between the City Council and the M.U.D. Board at the earlies possible date. Councilman Poole seconded the motion which carried with a unanimous roll call vote. 9. CONSIDERATION OF COST ESTIMATES FOR BRICKING THE COUNTY BUILDING. Janice Carroll, City Manager stated that an estimate of $8,000.00 had been received for bricking the County Building. Carroll further stated that Cody Johnson, the contractor said he needs to know before the founda- tion is poured if the bricking will be done or not since a lip will have to be added on the foundation on which to lay the brick. Councilman Harris asked how the County felt about us doing this and the Mayor stated that if the City wants to do the bricking the County will not object. Carroll showed plans of the building and stated that the funds to do this project will come from contingency. Mayor Sample said that he feels this building will eventually be expanded upon. Councilman Harris stated that since the building will probably be here at least ten years and is on FM 423 frontage, backs up to houses that the City should help the county by bricking the building. Harris further stated that there should be a contro~-~ of s~me sort to ensure that the money give for the bricking was used properly. Councilman Poole stated that the City should not use contingency funds to pay for bricking the County facility, going to say that the City may need to use those funds for some of the many projects going on in the City at this time. Poole went on to say that the County has more money that The Colony and that they should pay for the brick on their own building. Councilman Gray agreed with Poole on this subject. Councilman Harris said if the City does not care how the building looks then the County surely won't. Mr. Dick Weaver, a citizen of The Colony,,the individual who had brought up the subject of bricking the building in the first place at a previous Council meeting, was present in the audience and stated that the building is going to be used as storage in the future when a larger building is constructed and it will probably be there 25 years or more. Mayor Sample stated that the City cannot tell the County what kind of building to construct and that in fact the M.U.D. and the City had bent over backwards to get this facility in our City since it is so badly needed. The Mayor went on to say that if the lip is added now ont he foundation that the brick could possibly be added at a later date. ' The Mayor said that the Council was looking for some direction from staff on this item and that he was in favor of bricking the building and would like to instruct staff to pursue it further. Mr. Scott North also encourage the Council to take the money out of contingency to brick the County facility. Councilman Harris moved to direct the staff to pursue the bricking of the County building and to bring a report back to Council at the December 16, 1985 meeting. Councilman Dodds seconded the motion with all members voting Aye with the exception of Councilman Poole who voted Nay. 7. CONSIDERATION OF COPIER PROPOSALS FOR THE LEASE OF A NEW COPIER FOR CITY HALL. Janice Carroll, City Manager stated that she did feel unprepared for this item stating that her secretary Sharon Sebera had done most of the research on this and had prepared two charts for the Council's use in making a decision and that City Secretary, Patti Jones had also been involved in looking at the various copiers. Carroll stated that one problem had come up last week that being the price of the copiers we have been looking at were well above $5,000.000 in cost which indicates that we may have to go out to bid for the purchase of the copier instead of going with a lease purchase. She went on to say that we had originally looked into going with a straight rental, which is much more expensive than a lease or an outright purchase. Carroll stated that there was not a copy a lease was not available for review at this time and that she would recommend tabling item No. 8 until such time as the financial arrangements can be discussed with the City attorney. Carroll stated that she did not feel confident answering technical questions regarding the copiers but that there were representatives of Jim Erwin Co. present in the audience for that purpose. Ms. Carroll then introduced Mr. Steph~ Bender who in turn introduced Mr. Nick Copollo, Vice President in charge of sales for Jim Erwin, Copyco Division. Councilman Poole questioned the life expectancy of the Royal 4003 and went on to question the financing stating that it seemed a little high. Mr. Copollo stated that most of the companies he has dealt with bought machines outright and did not rent them thereby saving a great deal of money. Mayor Sample asked which of the machines on the charts Jim Erwin handles. Mr. Copollo stated that they handle the Royal and the Xerox. Mayor Sample stated that he had many copiers in his company and in his years in the business wor~ had used many different brands and seemed to always come back to Xerox, stating that the other brands just didn't seem to pan out. Mr. Copollo stated that Xerox did not have a machine comparable to the Royal 4003 for the same amount of money. After a lenghty discussion regarding the Royal machine, its strong points versus the Xerox and other brands the Mayor requested that staff gather a list of users from Mr. Bender and do some research on the product. Councilman Dodds moved to table this item, pending research and directed staff to do the research. Councilman Poole seconded the motion with carried with a unanimous roll call vote. 8. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE LEASE OF A COPY MACHINE FOR CITY HALL. This item was tabled within the same motion as Item no. 7 pending the review of the financing by our City Attorney. 10. CONSIDERATION OF INCREASING THE PERMIT FEES FOR STEWARTS CREEK PARK. Mayor Sample stated that he requested this item saying that the-fees are increased yearly and did have to be approved by the Corps of Engineers. The Mayor stated that the increased fees would help to pay for improvements at the park without using tax money. Janice Carroll referred to a memo from Sylvia Brantley outlining the revenue and expenses since the City took over the park in 1982. Mayor Sample stated that he feels residents of The Colony buy yearly permits. Mayor Sample also suggested using the profit from the fees to pay off revenue bonds. Janice Carroll showed a Master Plan for the park. Several ideas were discussed as to what the fees should be. It was finally decided to raise the fees as indicated below: Yearly Permit $20.00 2nd family car $ 2.00 Daily Permit $ 5.00 Overnight Camping $ 5.00 Yearly Permit if purchased in 1st quarter - $15.00 Councilman Harris moved to establish the fees as listed above. Councilman Poole seconded the motion which carried with a uninamous roll call vote. 11. RECEIVE UPDATE FROM STAFF ON BOND PROJECTS. went over each bond project as follows: __ Janice Carroll 1. Municipal Complex - Documents are being prepared to go out to bid for the construction of the complex. 2. Pedestrian Crossover - Plans have been submitted to the state for approval. 3. Park Improvements - All are according to schedule presented in joint work session. 4. Swimming Pool - Bids have been received and the project is running approximately two weeks behind schedule. 5. Fire Station project is right on schedule. 13. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 V.A.C.S, SECTION 2E, REGARDING LITIGATION. Upon reconvening in open session, and with no further business to address, Councilman Dodds moved to adjourn the meeting. Councilman Harris seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 11:00 p.m. APPROVED: ~~5.~le ,-Mayor ATTEST: [ SEAL ]