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HomeMy WebLinkAbout11/25/1985 City Council-SS 00 ,19 MINUTES OF THE CITY COUNCIL MEETING HELD ON NOVEMBER 25, 1985 The SPECIAL SESSION of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 25th day of November, 1985 at City Hall with the following members in attendance: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Don Amick Councilman Marlene Poole Councilman and with Councilman Dodds absent due to illness, however, a quorum was established. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in the Pledge of Allegiance to the flag of the United States of America. 2. CONSIDERATION OF APPROVAL OF MINUTES Councilman Amick moved to approve the minutes of the November 4, 1985 Council Meeting as written. Councilman Harris seconded the motion which carried with all members voting Aye. 3. PUBLIC HEARING FOR THE PURPOSE OF ANNEXATION OF A 50 ACRE TRACT OF LAND GENERALLY LOCATED IN THE NORTHEASTERN PORTION OF THE CORPORATE CITY LIMITS, KNOWN AS THE B.B. OWENS PARK. Councilman Amick moved to open the Public Hearing. Councilman Poole seconded the motion which carried with all members votigg Aye. There was no discussion other than the presentation of the Service Plan by Janice Carroll, City Manager. Councilman Poole moved to close the Public Hearing. Councilman Arrambide seconded the motion which carried with all members voting Aye. 4. CONSIDERATION OF A RESOLUTION COMMENDING THE LEWISVILLE INDEPENDENT SCHOOL DISTRICT FOR ESTA6LISHING A THREE HIGH SCHOOL PROGRAM~= Mayor Sample read the Resolution as written: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, COMMENDING THE LEWISVILLE INDEPENDENT SCHOOL DISTRICT FOR ESTABLISHING A THREE HIGH SCHOOL SYSTEM. WHEREAS, in a meeting conducted on November 11, 1985, the Board of Trustees 6~ the Lewisville Independent School District, did take action to estabish a three high school system in this district; and, WHEREAS, these three schools are Lewisville High School, Edward Marcus High School, and The Colony High School, located respectively in Lewisville, Flower Mound, and The Colony; and, WHEREAS, the City of The Colony greatly appreciates this action of the Board, due to the unity this will create in our community, NOW THEREFORE.BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY: On behalf of all the citizens of The Colony, the Lewisville Independent School District is to be commended on taking action that will greatly benefit and enrich the lives of the citizens of our community, as well as the lives of citizens in surrounding communities. Councilman Amick moved to adopt the resolution as written. Councilman Poole seconded the motion which carried with a unanimous roll call vote. At this time, Mayor Sample called for a five minute recess to wait for the arrival of the architect. Upon reconvening, Mayor Sample addressed the following item: 5. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE CONSTRUCTION OF THE COLONY AQUATIC PARK. Janice Carroll, City Manager, opened the discussion by stating ~hat on Friday, November 22, 1985 at 2:00 p.m. bids were opened on the. pool project. Carroll went on to say that five bids were received and all five were over the budget of $850,000.00 in bond funds. Carroll said the low bid was submitted by Telamon Construction at $1,053.862.00 and that she had been advised by City Attorney to go ahead with the low bidder and to direct the architects to negotiate, using change orders to bring the figures in line with the budget. Mr. Ed Rawls, of Rawls-Welty Architectural firm was present to answer questions and to explain the bids received and any al{er- natives available. Mr. Rawls stated that without cutting anything there could be approximately $100,000.00 cut by averaging the various line items and taking the low figures. He stated that the low bid was only 20% over and that is really not too high for such a large project. He said that there were o~OnS: ! : : 1. Recognize Telamon as the low bidder and negotiate to bring the figures within budget. 2. To re-design the pool and go out for bid again, which would add approximately 45 days to the schedule. Mr. Rawls stated that if the pool was re-designed the new design would not be better and would probably not be as good as the one already designed. Mayor Sample said he was concerned with the 20% overage on the bids and felt that perhaps the architects had not designed the project properly to be within the budget. Mr. Rawls said that they did put in a lot of "Cadillac" items and that they might could have cut back some on the project. Councilman Poole said that this had been discussed previously and the committee was aware that these items were included and that they might have to be cut. Janice Carroll said that staff and the pool committee recommends going with the low bidder and directing the architects to negotiate with the contractor to bring the figures in line, since time is of the essence and a%y more delay will cause the opening of the pool to be delayed. Councilman Harris concurred with this suggestion as did Councilman Amick. Mr. Rawls said that if the Councildecided to have the pool rede- signed, there would be no more charge from his firm for that redesign but that it would add quite a bit of time to the schedule. Councilman Amick moved to accept all bids and to recognize Telamon Construction as the low bidder and to direct the architects to negotiate with the contractor,.using change orders to lower the figures bringing them in line with the budget. Mr. Rawls said the figures could not be ready until sometime after the first of December stating that the presentation would be ready by the December 9, 1985. council meeting. He said that there would be alternatives offered in the form of a "menu" giving Council a choice of pieces to be cut. 0 0 2_!. 9 Mr Rawls said that there might be as much as $300,000.00 avaiable to be cut but he just could not say for sure right now. Councilman Poole seconded the motion which carried with a unanimous roll call vote. With no further business to address~ Councilman Amick moved to adjourn. Councilman Poole seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 8:22 p.m. APPROVED: ATTEST: (JI3a~/ ~-. ~le,- Ma~or [ SEAL ] * Addition to Item Number 5: Councilman Arrambide asked Mr. Rawls if the overage was mostly due to the soil sample report. Mr. Rawls stated that yes the poor quality of the soil represents approximately 10% of the overage. Councilman Arrambide asked if the architects were aware of the soil report before going out to bid. Mr. Rawls said he believed it was about a month and a half ago. (Which would have been before the going out for bids.) Councilman Arrambide went on to say that none of the council had expected such a cost override and that he felt the council should have been warned and made aware of the possibility of such an overage.