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HomeMy WebLinkAbout11/04/1985 City Council 00217 . MINUTES OF THE CITY COUNCIL MEETING HELD ON NOVEMBER 4, 1985 The REGULAR SESSION of the City Council was called to order at 7:30p.m. at City Hall, with the following members in attendance: Larry Sample Mayor Rick harris Councilman Tom Arrambide Councilman Helen Gray Councilman Charles Dodds Councilman Marlene Poole Councilman and with Councilman Amick absent du to personal business, however, a quorum was established. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the audience and Council in the Pledge of Allegiance to the flag of the United States of America. 8. CONSIDERATION OF A RESOLUTION GUARNATEEING $10,000.00 IN LOCAL SUPPORT FROM THE CITY OF THE COLONY FOR THE COLONY PUBLIC LIBRARY. Mayor Sample read the Resolution as written: A RESOLUTION OF THE CITY OF THE COLONY, DENTON COUNTY, TEXAS ACKNOWLEDGING THE CITY'S INTENT TO PROVIDE LOCAL SUPPORT TO THE COLONY PUBLIC LIBRARY. WHEREAS, THE CITY OF THE COLONY HAS BEEN NOTIFIED THAT THE DENTON COUNTY COMMISSIONERS COURT HAS ARRIVED AT A CONCENSUS TO FUND THE LIBRARY SERVICES TO DENTON COUNTY RESIDENTS; AND, WHEREAS, THE CITY OF THE COLONY WILL CONTINUE THE PROVISION OF PUBLIC LIBRARY SERVICE TO DENTON COUNTY RESIDENTS UPON THE RECEIPT OF COUNTY FUNDING FOR THIS PURPOSE; AND NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: THAT THE CITY COUNCIL OF THE CITY OF THE COLONY,TEXAS, ACKNOWLEDGES ITS INTENTION TO PROVIDE AT LEAST TEN THOUSAND DOLLARS ($10,000.00) TO THE COLONY PUBLIC LIBRARY FOR THE FISCAL YEAR 1985/86. Councilman Poole moved to pass and approve the resolution as written. Councilman Harris seconded the motion which carried with a unanimous roll call vote. 9. CONSIDERATION OF APPROVAL OF HTE MONUMENT SIGN PROPOSED BY MCDONALD"S RESTAURANT. Councilman Arrambide moved to approve the sign as proposed. Councilman Harris seconded the motion stating that the proposal is being brought before the Council because of the recently passed sign ordinance. The motion carried with a unanimous roll call vote. 14. CONSIDERATION oF ACCEPTANCE AND AWARD OF BIDS FOR THE PURCHASE OF TWO PICK UP TRUCKS FOR THE BUILDING INSPECTION DEPARTMENT. Mayor Sample quoted the price from Huffines Chevrolet at $16,112.00 stating that is the lowest bid by $800.00. Janice Carroll, City Manager stated that the financing arrangements would be brought back tc Council at a later date. Councilman Harris asked if Chevrolet met all the required specifications. Eric Stanton stated th,at they do. Councilman Arrambide asked if Chevrolet and Ford had been compared as far was service is concerned, stating he felt that Fords would hold up better than Chevrolets. Councilman Arrambide moved to award the bids to }]uffines Chevrolet and the motion.was sec~ded by Councilman Poole. The Motion carried by a unanzmous to±± Call vote. 00 5!_7 5 15. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF TWO PICK UP TRUCKS FOR THE BUILDING INSPECTION DEPARTMENT. Mayor read the caption of the Ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HUFFINES CHEVROLET IN THE AMOUNT OF $16,112.00 FOR THE PURCHASE OF TWO BUILIDNG INSPECTION PICK UP TRUCKS; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Arrambide moved to approve the ordinance as written. Councilman Harris seconded the motion which carried with a unanimous roll call vote. 12. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE PURCHASE OF UNIFORMS FOR THE POLICE DEPARTMENT. Mayor Sample that the low bid was from Great Plains Uniforms with a quote of $8533.20. It is the recommendation of the Chief of Police to go with the low bid. Councilman Dodds moved to award the bid to Great Plains Uniform Co. Councilman Poole seconded the motion. Councilman ~arris asked if the price is guaranteed. Chief Ristagno stated that the price is guaranteed for 60 days. The motion carried with a unanimous roll call vote. 13. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF UNIFORMS FOR THE POLICE DEPARTMENT. Mayor Sample read the caption of the ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH GREAT PLAINS UNIFORMS IN THE AMOUNT OF $8533.20 FOR THE PURCHASE OF POLICE DEPARTMENT UNIFORMS; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. 3. CONSIDERATION OF APPROVAL OF MINUTES. Councilman Dodds moved to approve the minutes of the October 14, 1985 meeting as written. Councilman Gray seconded the motion which carried with all members voting Aye with the exception of Councilmen Poole and Harris who abstained due to their absence at the meeting. 4. CONSIDERATION OF AN ORDINANCE FOR THE ANNEXATION OF 53.1 ACRE TRACT OF LAND GENERALLY LOCATED IN THE SOUTHEAST PORTION OF THE CORPORATE LIMITS, ADJACENT TO AND CROSSING THE BURLINGTON NORTHERN RAILROAD. Mayor Sample read the caption of the ordinance as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, ANNEXING THE HEREINAFTER DESCRIBEDC TERRITORY TO THE CITY OF THE COLONY, TEXAS AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN SAID CITY LIMITS AND GRANTING TO ALL INHABITANTS AND OWNERS OF PROPERTY ALL OF THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING INHABITANTS BY ALL THE ACTS, ORDINANCES AND REGULATIONS OF SAID CITY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Councilman Dodds moved to approve the ordinance as writte~ Councilman Poole seconded the motion which carried with a unanimous roll call vote. 5. PUBLIC HEARING FOR THE PURPOSE OF CONSIDERING A ZONING CHANGE ON A 53.1 ACRE TRACT OF LAND GENERALLY LOCATD IN THE SOUTHEAST PORTION OF THE CORPORATE LIMITS, ADJACENT TO AND CROSSING THE BURLINGTON NORTHERN RAILROAD, UPON REQUEST FROM HENRY BILLINGS- LEY, FROM AGRICULTURAL TO PLANNED DEVELOPMENT. Councilman Dodds moved to open the Public Hearing. Councilman Poole seconded the motion which carried with all members voting Aye. Mayor Sample stated that the Planning and Zoning Commission had recommended approval of the request. Janice Carroll, City Manager stated that this zoning will be exsctly like the previous zoning approved on the 589 acres. Mr. Henry Billingsley was at the meeting and said that he considers these two pieces as one, that they are contiguous. Councilman Dodds moved to close the Public Hearing. Councilman Poole seconded the motion which carried with all members voting Aye. 6. CONSIDERATION OF AN ORDINANCE CHANGING THE ZONING ON A 53.1 ACRE TRACT OF LAND GENERALLY LOCATED IN THE SOUTHEAST PORTION OF THE CORPORATE LIMITS, ADJACENT TO AND CROSSING THE BURLINGTON NORTHERN RAILROAD. Mayor Sample read the caption as written: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF THE COLONY SO AS TO CHAGNE THE PROPERTY DESCRIBED IN EXHIBIT "A" TO "PD" PLANNED DEVELOPMENT DISTRICT CLASSIFICATION; PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FOR AMENDMENT OF THE ZONING DISTRICT MAP; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Councilman Dodds moved to approve the ordinance as written. Councilman Gray seconded the motion which carried with a unanimous roll call vote. 2. RECEIVE UPDATE FROM THE MAYOR ON THE EXTENSION OF PLANO PARKWAY TO PAIGE ROAD. Mayor Sample introduced Mr. Henry Billingsley, who displayed a map of the area, showing the proposed roadway. Mr. Billingsley explained that the roads shown on the map are the existing Josey Lane, Plano Pkwy. and FM 544. He then showed their route and where they would be when completed. Mr. Billingsley also pointed out that Marsh Lane, Spring Creek Pkwy. and an unamed road (6 lanes) are in that area and showed their proposed routes. Mr. Billingsley stated that the estimated completion for Plano Pkwy. was 15 months. Mayor Sample said right now the only thing needed to complete the roadway is to get I.B.M. to dedicate the necessary right of way through their property to State Highway 121. Mr. Billingsley stated that the approximate length fo roadway through the I.B.M property is 700-800 feet. 7. CONSIDERATION OF A RESOLUTION ESTABLISHING A BEAUTIFICATION COMMITTEE FOR THE CITY OF THE COLONY. Janice Carroll, City Manager stated that a meeting was held two weeks ago to discuss the idea of a Beautification Committee and that the staff thought it was a good idea for the City. She went on to say that the Resolution was patterned after the Resolution establishing the Fine Arts Committee. Carroll noted that the resolution states there will be eight (8) members but that the list included in the resolution only names six (6). Request made to change the Resolution to include two more members in the list. Mayor Sample asked what the committee would be doing. Price Robertson, Chamber President stated that one project would be to try to win the "Beautify Texas AWard" for the City and also work on litter prevention, Adopt a Park plan, Master Plan of Beautification for the City. Robertson stated that of course any ordinances or other legislation necessary would be brought before the Council for approval. Mr. Robertson went on to say that the committee would be involved in coordinating all projects and groups and act as a filtering and gathering body. Councilman Harris asked why we were doing this since some of the -'~ things already being done or at least worked on. Councilman k are Gray asked about a government grant. Janice Carroll stated that the committee was necessary in order to be eligible for the grant and that The Colony stands a good chance since we are a new city. Councilman Dodds stated he feels a steering committee to coor- dinate projects in the City is a good idea. Councilman Harris said Park and Recreation Board may like the idea as it might seem to be crossing over into their authority. Lydia Gober, Chamber of Comemrce, stated that the intent was not to intrude but simply to coordinate all projects to beautify the City. Lydia went on to say this commitee would only be an advisory board. Councilman Poole asked that if the City does receive the grant money, who would administer the funds. Mr. Robertson stated that the State looks at the overall plan of the City and they plan, landscape and administer as needed. Councilman Gray stated that she appreciated this effort very much. Mayor Sample read the Resolution Preamble as written: A JOINT RESOLUTION OF THE CITY OF THE COLONY, TEXAS AND THE COLONY CHAMBER OF COMMERCE PROVIDING FOR THE ESTAB- LISHMENT OF A CITY BEAUTIFICATION COMMITTEE; PROVIDING FOR MEMBERSHIP, TERMS, AND APPOINTMENT THEREOF; PROVIDING FOR THE SELECTION OF OFFICERS; AND DETERMINING AN EFFEC- TIVE DATE. ~ Councilman Gray moved to pass the Resolution with the addition of two members. Councilman Arrambide seconded the motion which carried with a unanimous roll call vote. 10. REVIEW INCREASE IN JAIL FEES BY DENTON COUNTY COMMISSIONER'S COURT. Mayor Sample referred to a letter received by the City from Judge Buddy Cole requesting up to $50.00 per day for jail fees. An increase of up tc $45.00 per day. Chief Ristagno said it would have a possible impact on the budget of from $15,000.00 to $30,000.00. Ristagno stated also that the real problem in Denton County is not money but space, going on to say that Denton County is now having to rent jail space from surrounding cites. The Chief said he had met with Ruth Tansey and Sandy Jacobs, County Commissioners, and they both feel the increase will only be to $25.00 per day after the first 24 hours and that it will not be effective until October 1, 1986. Ristagno noted that as soon as the new police facilities are complete we will of course be able to hold prisoners in the holding cells. Councilman Dodds suggested a Council Resolution requesting the new fees not be effective until October 1986. Ristagno stated that this item is scheduled to be on the Commissioner's Court Agenda on November 12, and that Commissioner Jacobs is trying to i have it postponed. Councilman Poole asked if we could use the ~ Lewisville City Jail. Chief Ristagno stated that Lewisville or Carrollton either one did not have enough space. Ristagno said that the county was taking about establishing a contract between the County and municipalities for housing prisoners. Councilman Dodds moved that the City staff respond to the Count}' formally opposing the fee and that if it is raised it should not be effective until October 1986. Councilman Poo!e seconded the motion which carried with a unanimous roll call vote. 11. RECEIVE STATUS REPORT ON TURNER ST. PARK DRAINAGE PLANS. Janice Carroll, City Manager, introduced Glen Brown of Bridgefarmer & Assoc. and stated that the Park and Recreation Board has reviewed the plans and that some members were present at the meeting. Carroll went on to say that the main concern had been over the costs of the project. Mr. Brown displayed a cost breakdown, and an alter- native cost breakdown. He explained the plans in detail and stated what his understanding of the needs of this park are. Brown went on the plans explaining the grading, drainage, hydromulching and the expansion of the parking in detail. Following is the cost breakdwon as presented by Mr. Brown: Grading $22,000.00 Drainage $39,000.00 Hydromulch $33,000.00 Sprinklers $15,000.00 parking Lot $11,000.00 Total cost estimate $120,000.00 Mr. Brown explained that the hydromulch is for 4 playing fields and the south side of the park. Mayor Sample stated that he feels M.U.D. should pay for the drainage of $39,000.00 since the original drainange had been done improperly and M.U.D. had been responsible for the drainage at that time. Brown said that he felt $11,000.00 was too high on the parking lot and that it should be cut to $5,000.00. Brown also stated that the total figure includes a 20% contingency since all plans are not finalized. Mr. Brown then presented the following alternatives: Change Savings Drainage - change to open ditch $4,000.00 Sprinklers - delete west side $5,000.00 Hydromulch - delete west side $7,000.00 Hydromulch - use broadcast seeding $1,000.00 Total savings with above changes $17,000.00 Mr. Brown said that the Yerkey Company had quoted a price for hydromulching at $.70 per square yard and for seeding, $.65 per square yard. Mayor Sample at this time, stated that he felt the City should purchase their own hydromulch machine and do the fields in-house at a cost of $60,000.00 to $70,000.00 as opposed to $120,000.00. Councilman Harris suggested that hydromulch and sprinkling be eliminated where the existing parking lot and leave the parking lot as is. Harris also felt the area behind the concession stand should not hydromulched but perhaps the fencing moved back to allow more additional parking in that area. Mayor Sample asked how much more it would be to expand the parking lot, stating that he felt the parking lot at B.B.Owens Park should be cut to 50 from 80 spaces and add the 30 spaces at Turner St., due to the need. Mr. Brown at this time recapped the proposal and the Council requests: Drainage - No Change Grading - No Change Double Parking Lot on south side Move fencing back to allow for more parking on north side Hydromulch-Sprinkling - some deletion It was noted that this item will be discussed fully at the November 11, joint Park and Recreation and Council Work Session and that new cost estimates would be necessary at that time There followed a long discussion regarding in-house hydromulching, with all agreeing it was worth looking into. With no further business to discuss, Councilman Dodds moved to ~d~curn. Councilman Harris seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 9:45p.m. ~. ~ APPROVED: