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HomeMy WebLinkAbout09/23/1985 City Council-SS 00212 MINUTES OF THE CITY COUNCIL MEETING HELD ON SEPTEMBER 23, 1985 The SPECIAL SESSION of the City Council of the City of The Colony was called to order at 7:30 p.m. with the following members present: Larry Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Charles Dodds Councilman and with Councilman Poole and Councilman Amick absent due to personal business, however a quorum was established. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and the audience in the Pledge of Allegiance to the flag of the United States of America. 2. CONSIDERATION OF APPROVAL OF MINUTES Councilman Dodds made the motion to approve the minutes of the August 26, 1985 and the September 10, 1985 meetings as written. The motion was seconded by Councilman Gray and carried with all members voting Aye. 3. PUBLIC HEARING FOR THE PURPOSE OF CONSIDERING ANNEXATION OF A 500 FOOT WIDE STRIP OF LAND (EAST/WEST) AND ONE MILE IN LENGTH (NORTH/SOUTH), GENERALLY LOCATED ONE-HALF MILE WEST OF FM 423 NORTH OF BOWEN ROAD ON WYNNWOOD PENINSULA AND EXTENDING ONTO HACKBERRY PENINSULA. (As noted in the minutes of the on-site Public Hearing, held at 7:00 p.m. this date, the correct name of the road is Boyd not Bowen.) Councilman Dodds made the motion to open the Public Hear- ing. Councilman Harris seconded the motion which carried with all members voting Aye. Janice Carroll, City Manager pointed out the area on the map for the audience, an area approximately 60.6 acres in size. She noted that there are no inhabitants in the area. Mayor Sample stated that this annexation will establish The Colony's Extra Territorial Jurisdiction (E.T.J.) allowing the City to annex property one mile from that E.T.J. as long as the property to be annexed is not in another city's E.T.J. or within the city limits of another city. With no further discussion, Councilman Dodds moved to close the Public Hearing. Councilman Harris seconded the motion which carried with all members voting Aye. 4. CONSIDERATION OF AN ORDINANCE CALLING TWO PUBLIC HEARINGS FOR THE PURPOSE OF CONSIDERING ANNEXATION OF 61 ACRE TRACT OF LAND GENERALLY LOCATED IN THE SOUTHEAST PORTION OF THE CORPORATE LIMITS, ADJACENT TO THE BURLINGTON NORTHERN RAILROAD, AS REQUES- TED BY HENRY BILLINGSLEY. Janice Carroll stated that the actual amount of land to be annexed could be less than 61 acres. Mayor Sample read the caption of the ordinance as written: AN ORDINANCE CALLING TWO (2) PUBLIC HEARINGS IN ACCORDANCE WITH TEX.REV.CIV.STAT.ANN.ART. 970a MUNICIPAL ANNEXATION ACT AND SECTION 1.03, OF CHAPTER 1 OF THE HOME RULE CHARTER OF THE CITY OF THE COLONY, TEXAS ADOPTED JANUARY 20, 1979, FOR THE PURPOSE OF CONSIDERING THE INSTITUTION OF ANNEXATION PROCEEDINGS TO ANNEX ALL THAT LOT, TRACT, PARCEL OF LAND DESCRIBED IN EXHIBIT "A" WITH THE FIRST PUBLIC HEARING TO BE CONDUCTED ON THE 14th DAY OF OCTOBER, 1985, AT 7:00 O'CLOCK P.M., AND WITH THE SECOND PUBLIC HEARING TO BE CONDUCTED AT THE CITY HALL, 5576 NORTH COLONY BOULEVARD, THE COLONY, TEXAS AT 7:30 P.M., ON THE 14th DAY OF OCTOBER, 1985 PROVIDING FOR PUBLICATION OF NOTICE; DIRECTING PREPARATION OF A SERVICE PLAN FOR INSPECTION AT THE PUBLIC HEARINGS. Councilman Dodds made the motion to approve the ordinance as written, Councilman Arrambide seconded the motion which carried with all members voting Aye. 5. PRESENTATION OF FINAL DESIGN BY F.R.S. ON THE MUNICIPAL COMPLEX Janice Carroll, City Manager, introduced John Firestone, Ken Smith and Gary Riner of F.R.S. Design Group to present the final designs. John Firestone turned the presentation over to Gary Riner who first presented the site plans. Mayor Sample asked about the empty space west of the Library. Gary stated it was left there for future expansion. With no more questons regarding the site, Mr. Riner then presented the floor plans of the Municipal Building. Mayor Sample asked about the capacity of the holding cells in the police depart- ment and if the male and female holding cells can be interchanged. Mr. Firestone stated that the rooms can be used by either male or female as long as they are not in the same cell and there is not visual contact. Mr. Dick Weaver, a member of the audience asked about the seating capacity of the Council chambers, and the parking capacity in the parking lot. Mr. Riner said the Chamber will hold 70 persons and the parking lot can accomodate 167 vehicles. Mr. Riner then presented plans for the Recreation Center. The Mayor asked if the area designated as meeting rooms was divided or all one room. Mr. Riner stated that the room was one large room with folding partitions which would divide it into three rooms. Councilman Dodds asked about the material to be used on the gym floor. Riner stated it would be vinyl and the floor in the handball courts would be hardened concrete. Then Gary presented the plans for the Library. Norman Adeler, Library Board member asked about the capacity of the meeting room. John Firestone said it was 800 square feet in size and to figure approximately 15 square feet per perosn. Gary Riner said the room would hold approximately 55 persons. Janice Carroll noted the importance of having adequate meeti~ rooms. She said that the history of the City indicates a need for this. Gary Riner then presented the elevations of the three building~ The Mayor requested a change in the front center of the muni- cipal building to add dimension. It was agreed that Riner would make some changes in that area. Councilman Harris said that Councilman Amick asked him to mention the proximity of the Police Department to the Recreation Center because he felt they were too close to each other. He also wanted to know how close the three buildings have to be to be considered a "complex". The general consensus of the Council was that it was a benefit for the Police Deaprtment and the Recreation Center to remain as close as they are designed to be. Councilman Dodds stated that there needed to be a sidewalk on the front side of the building at the curb of N. Colony Blvd. John Firestone then went over the square footage of each building and explained that the first cost estimates were a total of $65,791.00 over budget on the Municipal Building and the Recrea- tion Center. He went on the said that estimates are usual~ high and these first estimates include very expensive ceiling and window systems that can be cut down on and that it also includes $60,000.00 in landscaping that could possibly be cut. Mr. Firestone then went over the schedule of the bid process and the construction 00 18 He stated that the company would try to have all the documents ~ completed and ready for bid by February 1, 1986 and that they would go out for bid on March 1, 1986 with construction begin- ning on March 15, 1986. Firestone said this would be about a 9 - 10 month project with our estimated move in around the first of February 1987. He also said that they would like to bid all three buildings at one time in one package. Janice Carroll said that she would like to see them aim at a move in date at least of January 24, 1987 because that will be the tenth birthday of the City of The Colony. Mayor Sample asked if the council agreed that the center of the municipal building needed some help. All council members agreed. Janice Carroll stated that Councilman Poole was sorry she could not be here. She stated that Ms. Poole had been on the architectural committee for two (2) years and knew that she would be proud of the final plans. Mayor Sample thanked the architectural committee: Councilman Harris, Councilman Poole, Councilman Arrambide, and former Councilmen Long and North for all their work on this project. Councilman Harris made the motion to accept the final design and Councilman Arrambide seconded the motion which carried with all members voting Aye. Mayor Sample stated that he would like to have the plans dis- played in the lobby of City Hall for the citizens of The Colony to see. With no further business to discuss, Councilman Dodds made the motion to adjourn the meeting. Council Arrambide seconded the motion which carried with all members voting Aye. Mayor Sample adjourned the meeting at 8:47 p.m. APPROVED: ATTEST: Patti Jones, ~ty Secretary