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HomeMy WebLinkAbout09/11/1985 City Council oo211e MINUTES OF THE CITY COUNCIL MEETING HELD ON SEPTEMBER 11, 1985 The WORK SESSION of the City Council of the City of The Colony was called to order at 7:30 p.m. with the following members present: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Don Amick Councilman Charles Dodds Councilman and with Councilman Marlene Poole absent due to being out of town, however a quorum was established. 1. REVIEW PROPOSED BUDGET FOR 1985/86 Janice Carroll, City Manager opened the discussion by presenting a report of the September 1985 financial summary. She stated that the carry over is now at $274,000.00. Carroll went on to explain that one reason revenue is down this year is due to the fact that there are fewer rental properties in the City now, causing the revenue from the Single Family Licensing program to be down. Mayor Sample stated that this program should be a break-even program. At this time, Carroll requested Jane Barton, Financial Assistant to prepare an estimate on those figures. The Mayor went on to say that if the program is not self-supporting then the fees should raised. Jane Barton stated that the expendi- tures per year for this program are $67,000.00 and the revenue from the programs is estimated to be coming in at $34,000.00. Mayor Sample requested Janice Carroll to have an analysis done on the program and check into the possibility of raising the fees. Councilman Dodds suggested that if the City decides to pass the new Child Care Ordinance, which is now before the Planning and Zoning Commission, and'the same person is responsible for licensing Single Family Residents as would be responsible for licensing Child Care in the home, then prehaps the programs would be more cost recovery. There then followed a lenghty discussion regarding the new Child Care Ordinance, in which Janice explained where the idea came from to even propose such an ordinance. She stated that it was brought out to the Planning and Zoning Commission that as our Zoning ordinance is written all persons keeping over 4 children in their home should have to come before the Commission and request a Specific Use Permit at a cost of $100.00. Carroll said this has never been enforced but that it was generally felt that perhaps these persons should be required to get a permit and that that portion of the ordinance be removed from the Zoning ordinance. She said that this had not been a staff re- commendation. She went on to say that at this time, if the city became aware of someone in violation of this ordinance, they could be ticketed. Mayor Sample said he felt that if we received a complaint then those persons chould be given a ticket. He said that is a lot different from licensing child care. Councilman Dodds stated that he felt the City would overlooking a problem if they did not address this area. He said that effective what the City is doing is causing someone who is doing nothing wrong to be in an illegal status as far as the zoning requirements go. The Mayor said that the illegality had nothing to do with whether or not they were doing a good job, but with the zoning ordinance. Councilman Dodds said he did not think it was inappropriate for persons to keep children in their home, and that he felt it is inappropriate to require those persons to apply for a specific use permit through the Planning and Zoning Commission. Councilman Amick suggested that Councilman Dodds be appointed to study this so that the Budget workshop could be continued. There was then a discussion regarding the fee for single family 00211 residence building permits. The Council felt that the fee had just been raised in the last few months to $500.00. Janice Carroll said that she believed the fee was raised last fall to $400.00 and had not been raised since that time. The Mayor requested that be checked into. Councilman Amick suggested that the City go ahead and inform the Cable Company that we are going to start charging the additional 2%. Janice Carroll said Mr. Musser had requested the City wait until after the first of the year. Councilman Amick stated that he felt it should be done now because when it was asked for before the Cable Company had asked us to wait and now they are asking us to wait again. He went on to suggest that the City go ahead and request that increase now. Mayor Sample asked again what the fee is for building permits. It was determined to be $400.00 and he stated that he felt it should be raised to $500.00 Janice Carroll said she would have it studied and analyzed. Carroll then asked if the Council wanted these changes in the new budget. Mayor said it is not necessary to put the changes in the budget before finalization but that he does want to see the changes made, ie.: Cable T.V. franchise raised 2%, Single Family Resident licensing raised, and the Building Permit fee for a single family residence raised to $500.00. At this time, Jane Barton stated raising the Cable T.V. franchise by 2% would add approximately $35,000.00 to the revenue. In further discussion regarding the revenue, Mayor Sample stated he wanted the revenue amount shown to come in from Stewart's Creek Park to be lowered to $35,000.00. Council then went on to discuss salaries in general. The Mayor did say that he felt a smaller increase should be looked into for the Fire Department in regard to the new Federal guidelines. Management level increases were discussed. Also the Mayor asked that the Volunteer Fire Department accrual be looked at as far as being done on a monthly basis, instead of yearly. Janice Carroll said that the Library Budget needed to be discussed. After some discussion it was decided that there should be no increase in hours or servie at the Library this budget year and that the staff would be one full time and 3 part time, with the consideration of one of the part time positions possibly becom- ing fulltime in the future, based on needs. It was decided to buy two truck for the Public Works department, one for Jerry Van-Y to drive and one for the fleet. With no further discussion Councilman Dodds moved to adjourn the meeting and Councilman Arrambide seconded the motion which carried with all members voting Aye. APPROVED: Lar~ D Sa~--~ple, Mayor ATTEST: -Pat~cretary