The URL can be used to link to this page

Home My WebLink About08/14/1985 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON AUGUST 14, 1985 The WORK SESSION of the City Council was called to order at 7:30p.m. with the following persons in attendance: Don Amick Mayor Pro-tem Tom Arrambide Councilman Helen Gray Councilman Charles Dodds Councilman Marlene Poole Councilman and with Mayor Larry Sample absent due to personal reasons, and Councilman Rick Harris absent due to business out of town, however a quorum was established. 1. REVIEW PROPOSED BUDGET FOR 1985/86 City Manager, Janice Carroll presented the budget cuts she had prepared in the 1985/86 proposed budget to the council. She covered each department and itemized the cuts she had made as follows: GENERAL ADMINISTRATION: Personnel Services - $3400.00 Contractural Services - $ -O- Reviewed Janitorial services but took no action Supplies $ 200.00 Maintenance $ 600.00 Capital $2300.00 Security Fence at $2000.00 was cut,office furniture cut by $300.00 Lease Purchase (copier) $ -O- Sundry charges $ -O- Total Cut ~ CITY SECRETARY Personnel Services $ 325.00 Contractual $3000.00 Printing and Binding cut to $4500.00, Adver- tising and Legal cut to $1000.00. Supplies $ lO0.O0 Maintenance $ -O- Capital $ -O- Note: Computer/Word Processor not included in budget but would like figures to be obtained and added. Lease Purchase $ -O- Sundry Charges $ 500.00 Election Expenses cut to $3000.00. Total Cut ~3-9-2-5~7~-0~ Finance Personnel Services $4560.00 Cut V.O.E. (student) $4160.00 and Lubbock seminar cut out at $460.00. Contractural $ -O- Supplies $ -O- Maintenance $ 200.00 Capital $ -O- Lease Purchase $ -O- Sundry Charges $ -O- Total Cut ~ 00208 Municipal-Court Personnel Services $ 299.00 Overtime cut to $1309.00, Salaries up to $29,331.00, F.I.C.A. to $2160.00 and T.M.R.S. to $1241.00 Overtime was not paid for the first three months of this last budget year, which explains the difference. Contractural $1000.00 Cut from Professional Services, which was the cut from the judge's and prosecutorIs salary. Supplies (Council requested to check printing) $ -O- al~-fntenance $ -O- Capital $ -O- Lease Purchase $ -O- Sundry Charges $ ~-O- Total Cut Park and-Recreation Personnel Services $ 600.00 Travel Allowance cut to $1200.00. Uniforms amount of $100.00 questioned by Councilman Amick. Carroll explained that is for the new personnel for the pool. CouncilmanAmick also asked about Education and Training. He wanted to know why the secretary was scheduled to a attend a TRAPS workshop. He requested that be cut in Education and training and Travel by $90.00. Carroll determined that the actual $ 90.00 figures were switched on the budget worksheets and that they would need to be re-done. It was determined that Beverly Nopp should be cut out of the seminars. Dues and Membership was cut to $185.00. $ 15.00 A citizen asked why there was a $23,000 in- crease in part time personnel salaires. Con- cilman Poole explained that it was to pay new employees of the pool and that it would be a cost recovery project but that the expenditures have to be shown in the budget. Contractural Services $1000.00 Printing and Binding lowered to $2000.00. Supplies $1000.00 Councilman Gray requested a copy of the list of miscellaneous supplies. Maintenance $ 500.00 Building maintenance cut to $100.00 and Furniture maintenance cut to $250.00. Capital $1000.00 Cut hand held radio at $1000.00 and cut Furniture by $100.00 $ lO0.O0 Lease Purchase $ -O- Sundry Charges $ ~ -0 Inspections Personnel Services $28,558.00 Cut position of Code Enforcer. Councilman Gray opposed that cut stating we do need someone on weekends to enforce the ordinances. Councilman Amick reminded her that the decision was made in a previous work session to cut that position because it was felt that ordinance violations of that nature should be hanal'ed on a complaint basis and not just as a matter of course. It was generally felt that the Inspec- tions department could keep up with the complaints and their other duties with no problems. It was requested that Travel expenses be looked again before final budget is passed. Dues and Membership was cut to $150.00. Mr. Dick Weaver, a citizen was present and questioned the $8350.00 shown in budget for Automobile. Janice Carroll advised that total amount was cut because the additional personnel was cut. She also ad- vised that car allowances were cut in lieu of lease purchase of 2 new vehicles. Contractural $ 600.00 Services cut to $500.00 from $1000.00 and City Insurance cut by $100.00 to $1235.00. Supplies $1100.00 Miscellaneous supplies cut back to $1500.00. Councilman Amick asked Carroll to look at Small Tools and Equipment before final budget since request is for $400.00 and only $260.00 has been spent so far this year. Office Supplies was cut to $I500.00. Councilman 50.00 Amick then went on to say that Small Tools should be cut to $250.00 and Carroll would not have to research. $ 150.00 Maintenance $ -O- Capital $1700.00 Cut radio at $800.00, and $300.00 more was cut with the idea that Inspections could either wait for the large map table or possibly build one themselves. Lease Purchase [$4429.00] Janice Carroll stated that the decision was made to buy two vehicles for this department rather that keeping them in the 1980 Aspens. It was also decided previously that the inspectors should not drive their own vehicles and receive a car allowance. Sundry Charges -$- -O-- Total Cut ~3~'~"Dl~'Ot~-- Fire and-Ambulance Personnel Services $33,319.00 Additional personnel cut for $26,435.00. Uniforms cut to $4000.00, Medical tl $1663,00, Education and training to $3925.00, Travel to $1350.00 and Dues and Membership to $273.00 Contractural $1300.00 Printing and Binding cut to $700.00, Adver- tising and Legal to $50.00, Electrical to $7800.00, Water went up to $1000.00, gas cut to $500.00, Magazines to $300.00, Fuel to $6000.00, Telephone at $900.00, Chemicals to $600.00, Emergency management to -0-. Supplies $1775.00 See above from Magazines and Books to end. Maintenance $1400.00 Building maintenace cut to $1500.00, vehicles is at $4000.00 Capital Vehicle was moved from Capital to Lease Purchase.$13000.O0 Radios was cut to $1525.00, an additional $2000.00 was put in for radios in the schools which was requested by Council in a previous work session, making total $3525.00, a cut of $1000.00 $1000.00 Furniture and Equipment left at $2500.00 for computer. Other Equipment was cut to $1900.00 Lease Purchase +$4551.00 Motor vehicle added. Other equipment stays at $9150.00 for Outdoor Warning Siren.(check for 1 or 2) Sundry Charges ¢ -0- - Total Cut ~ 0020i , Police Personnel Services $8000.00 Overtime cut to $6000.00, Education and training cut to $1500.00, Travel to $500.00. Contractural $1300.00 Supplies $4650.00 Office Supplies cut to $2900.00, Postage is at $600.00, Magaziens and Books is at $350.00, Fuel cut to $34,000.00. Animal Control supplies cut to $1000.00, and Miscellaneous cut to $8250.00. Maintenance $1400.00 Capital $ -O- Sundry Charges $ 500.00 Contributions cut to $-0 Total Cut ~ Library Personnel Services Cut two (2)parttime people and left one (1) full time and one (1) part time. Council- man Amick questioned salary for the clerk postion to be filled. Starting salary for that person will be $11,000.00. Figures will to be adjusted. Education and Training cut to $110.00 and Travel left alone. Contractural $ 940.00 Supplies Janice Carrol had put in a $5000.00 cut in books but it was decided by Council to leave the money in for books and not cut supplies at all. Maintenance $ -O- Capital $ 437.00 Cut by $300.00 in furniture for new personnel that was also cut. Lease Purchase $ -O- Sundry Charges $ -O- Total cut will be re-figured with new salary. At this time, Councilman Amick asked about the figures shown at the end of the work sheet "Budget Cuts - $190,741.00, 3¢ tax increase, pull from Contingency, for a total of $365,242.00. Is that in addition or is that our budget? Carroll said that is our personnel package. Amick said with everything you've done there we have a 3¢ tax increase. Carroll said yes, and that is with putting in $60,000.00 of revenue sharing. Public Works Personnel Services $14,120.00 Added $2700.00 or part time temporary personnel to be used in peak periods. Cut one additional maintenance man. Carroll said Jerry Van-Y will be using his own vehicle and that a car allowance of $325.00 per month. After much discussion, it was decided that the car allowance of $4175.00 $ 4175.00 should be cut and a new vehicle be purchased through a lease purchase. Contractural Services $ 475.00 Advertising and Legal cut to $150.00 and Rental of Equipment cut to $250.00. Supplies $1550.00 Office Supplies cut to $150.00, Small Tools cut to $1200.00, Fuel to $10,000.00 and Chemicals to $1800.00. Maintenance $7000.00 Street drainange and paving at $28,000.00 Traffic and street signs cut to $13,000.00. Vehicles and Mowers cut to $7,000.00 Capital $30,000.00 $11,000 of this will be added back in as lease purchase for truck. Tractors and implements will be added in on lease purchase. 00209 Councilman flmick suggested that in the future, this department consider using walkie-talkie radios. Lease Purchase [$5500.00] This item will be refugured with the addition of the truck to be purchased. With no more discussion on the budget figures, Councilman Dodds moved to accept the Budget Timetable and Councilman Arrambide seconded. The motion carried with a unanimous roll call vote. Attachment "A" CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 OF V.A.C.S., SECTION 2G, REGARDING PERSONNEL. With no further discussion, Councilman Dodds move to adjourn with a second from Councilman Arrambide. Mayor Pro-tem Amick adjourned the meeting at 11:30 p.m. APPROVED: ATTEST: oo O9 ATTACHMENT "A" BUDGET TIMETABLE 1985t86 Date 8-19-85 Public Hearing on Budget 8-26-85 Vote on Calling Public Hearing for Tax Increase 8-29-85 Publish Hearing Notice ~3~~S ~onduct Tax Hearing 9-12-85 Notice of Vote on Tax Rate (Publish) 9-16-85 Pass Tax Rate