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Home My WebLink About07/22/1985 City Council 0 0 2 MINUTES OF THE CITY COUNCIL MEETING HELD ON JULY 22, 1985 The SPECIAL SESSION of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Larry Sample Mayor Rick Harris Councilman Tom Arrambide Councilman Helen Gray Councilman Charles Dodds Councilman Marlene Poole Councilman and with Councilman Amick absent due to personal business out of town, however, a quorum was established. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in the pledge of allegiance to the flag of the United States. 2. CITIZEN INPUT Mr~ R.T.-(Dick) Weaver volunteered to go to the tax symposium in Rich- ardson, Texas and feport to the Council regarding changes or clarifi- cations that may be made regarding appraisal and the tax rate. Janice Carroll, City Manager, stated that she, Jane Barton, and Kathy Smith, would be attending the symposium on Thursday, July 25, 1985 and that Mr. Weaver was welcome to go with them. Mr. Weaver also stated that Texas law says cities must come up with reasonable millage rates based on the last year's millage rate. He stated that The Colony's 33% increase is not reasonable. Reasonable, according to the law is 3%, stated Weaver, and if the rate goes above 3%, the city must appraise the citizens, hold a meeting and state why the rate was so set. Mr. Weaver said the city's estimates were illegal. Mayor Sample responded that the City was very aware of the over 3% law because the City has always gone over 3% every year since 1980. Councilman Dodds stated the city turned in the correct amount to the appraisal district and that the calculations were incorrect. After a leng discussion, Janice Carroll stated she would re-check the figures and get a legal opinon regarding this matter. Tom Arrambide related a phone call he rec6ived regarding a gun shot wound to the hand of a little girl with a pellet gun. This incident occured in The Colony. Arrambide expressed his concern over children of this city having possession of pellet guns. He stated that he felt the City Ordinance governing weapons-li~ this city should be rewritten making it illegal for anyone under the age of 17 to possess a pellet gun. At the present time it is only illegal to discharge a weapon inside the city limits. Janice Carroll said she would research that matter and report back to Council. Janice Carroll, City Manager gave a brief report on the severe weather which 6ccur~d in the City this date. She stated that we received approximately 4" of rain and that the northeast portion of the city was without power for about an hour. She stated that the radios in communications were down for about 15 minutes, until the emergency generator could be connected. There were no injuries and no serious damage due to the weather. She stated there were some minor accidents and she praised the police and fire departments for a fine job in handling the situation. 3. PRESENTATION OF CERTIFICATE OF APPRECIATION Mayor Sample presented certificates of appreciation to Girl Scout Troop #20 for the fine job done in reupholstering the sofa and two chairs in the lobby of City Hall. A certificate for the troop was presented to Troop Leader, Elaine Stoddard, and individual certificates 0020~ were presented to the following troop members: Anna Nelson, Julie Dill, Deanna Dill Cindy Larson and Laurie Stoddard 4. CONSIDERATION OF A REQUEST FROM THE COLONY YOUTH SOCCER ASSOCIATION FOR USE OF THE PARK AND RECREATION OFFICE FOR REGISTRATION A written request for use of the Park and Recreation office was presented to Council by Sylvia Brantley. Sandra Doty of The Colony Youth Soccer Association, was present and stated approximately 1000 youth would be registered this year. Councilman Poole moved to grant the use of the building. Seconded by Councilman Dodds. The motion carried with a unanimous roll call vote. 5. CONSIDERATION OF A PROPOSAL FROM THE COLONY METHODIST CHURCH FOR USE OF THEIR FIELDS BY THE PARK AND RECREATION DEPARTMENT FOR SUMMER AND OR FALL SOFTBALL LEAGUE PLAY A written proposal had been received by Council from the church and Janice Carroll recommended the City consider the gracious offen She also stated that the City could maintain the fields and that the church would add 14 yards of dirt to the playing field. Councilman Poole moved the City accept this offer and Councilman Dodds seconded. The motion carried with a unanimous roll call vote. 6. CONSIDERATION OF APPROVAL OF PRELIMINARY AND FINAL PLAT FOR MCDONALDS, GENERALLY LOCATED AT THE INTERSECTION OF SOUTH COLONY BLVD. AND FM 423 Eric Stanton, Building Official for the City was present and stated that the Planning and Zoning Commission approved the plat with the condition that we have the additional 25' easement from the other property owners before the building permit is issued. Mayor Sample said he had spoken with the other property owners and they will give the other 25' easement and that when the road is built they want it dedicated to the City. Councilman Poole asked if the traffic light would be installed at that location before McDonalds opens. Janice Carroll said the state would more than likely have the light installed by the time McDonald is ready to open. Councilman Harris asked about a median in the new street at that intersection. Eric Stanton stated there had been a 6' median strip recommended, and stated the road would have 2 lanes on the south side for exit only and 1 18' lane on the north side for entry. Representatives from McDonalds expresssed an objection to the median because they feared it would hamper entry into their property. They did agree the problem could be worked out if the opening in the median lined up with their driveway. Councilman Dodds moved to approve the preliminary and final plat with a second from Councilman Gray. The motion carried with a unanimous roll call vote. 7. CONSIDERATION OF ACCEPTANCE OF BIDS FOR EMPLOYEE GROUP HEALTH AND LIFE INSURANCE AND AWARDING OF SAME. Sharon Sebera of the employee insurance committee was present and presented the bids received to the Council. She also read the committee's recommendation and explained the coverage and premiums in detail. Janice Carroll explained that in the 1984/85 budget employees had been given a 5% cost of living increase and a 5% step increase and that during the year Union Life Insurance transferred our policy to Firemans Fund Insurance and in the transfer the premium increased>by 30%, ultimately wiping out the Pay increase the employees had received. The committee recommended going with Blue Cross/Blue Shield of Texas. Mr. Bob Berry of Blue Cross/Blue Shield was present and explained how the City could get better coverage for less money. The Mayor asked if these rates would increase next year. Mr. Berry stated the rates would be locked in until September 1986 and at that time they could possibly go up. Berry explained how rates are establised. Mr. Berry responded to questions from Councilmen Harris and Poole regarding the deductible and claim service. He cited Mr. Bill Hall of The Colony Municipal Utility District as a reference. He stated the average time for a claim to be paid is nine (9) days. Janice Carroll also stated that the amount of premium difference to cover the entire family on this policy and the amount of premium on the present policy was $11.37 more. She suggested that the City pick up the difference so that those employees needing full coverage would not have to pay anymore premium. (See attachment "A" for complete presentation showing amount of premium for coverage and the bids received.) Councilman Dodds moved that the bids be accepted and that bid for employee health and life insurance be awarded to Blue Cross/Blue Shield and that the City pick up the difference for family coverage of $11.37. Councilman Poole seconded the motion. The motion carried with a unanimous roll call vote. 8. RECEIVE BOND PROJECTS STATUS FROM STAFF Janice Carroll presented a Bond Election update stating the planning and negotiations which had gone into preparing for the election. She stated that in November 1984, the City had signed a contract with F.R.S., Inc. to design the Municipal Building, Recreation Center and Library, and that on December 15, 1984 the bond Election was held with all five proposals passing. She cited the steps that were taken from that point to secure the bond money and that on April 2, 1985, at 2:30 p.m. the money was wired to The Colony Bank and placed in C.D.s within a 24 hour period. (See attachment "B" for complete summary of cash flow projections) Mr. Glen Brown of Bridgefarmer and Associates was present and gave a Park Project update to Council. He outlined the park improvements - and answered questions presented by citizens as well as council. (See attachment "C" for a summary of the park improvement costs) Janice Carroll recommended that the park improvements be returned to the Park and Recreation Board and the Council agreed to this. There was no motion required for this action. 9. CONSIDERATION OF ACCEPTANCE OF RESIGNATION FROM PLANNING AND ZONING BOARD A letter of resignation was received from Mr. John Warmack. Councilman Poole moved to accept his resignation and the motion was seconded by Councilman Dodds. The motion carried with a unanimous roll call vote. 10. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 OF V.A.C.S., SECTION 2 E & G, RELATING TO LITIGATION AND BOARD APPOINTMENTS Upon reconvening in open session and with no further action to be taken Council Dodds moved to adjourn with second from Councilman Poole. Mayor Sample adjourned the meeting at ll:45p.m. APPROVED: ~ Sample, ~qayor P~tti Jones, ~/~y Secfet~ry [ SEAL ] 0020 ATTACHMENT "A" -o'"~' ':~"*"': ' '" "-"-:'.'-'-~.":-T=. - ~': ~ . ::.'~: ' ' : ' ' BIi) '~ qBI.iLATION ::,Fi. EET EMPLOYEE GROUP HEAL_.T_H_/.L_I?F-__IN__S. " " Bids Received on February 19, 1985 COMPP~N'¥ NAME EMPLOYEE PREMIUM DEPENDENT PREMIUM COMME Traveler'~ (Plan "A") $ 103.80 $ 193.88 (Plan "B") 9 t.,.. 11 171.7_5 $200/de, Ael:na (Plan "A") 99.27 16~.39 $100~ (Plan "B") 88.32 1 60.39 $200/¢;e Americao United Life 83.29 l u.~.t45 $200/de Great West LHe (Plan "A") 75.03 1~45.35 rale change qua (Plan "B") 7~.-79 ] 00.98 Bankers Life Sa..01 Spouse only 107.87 $100:oe Children only 91.76 Family 199.63 Blue Cr,)ss/Blue Shield 82.0t4 Spouse ] 33.t45 $ ] 00/de Child(ten) 77.~6 Family 165.17 **Current coverage ~' rales under Fireman's Fund 85.1.5 153.80 Sl00/cie Medical Dental Total Savings Emp'l oyee/Ch:~ 1 d (r eh) S62.50 $14.96 $77.46 $.76.3t~ Employee/Spouse $!20.63 $12,.82 $133.45 , $20[35 Employee]~amily $1 g? .40 $27.77 $1 65.17 $11.37 'Monthly savings ~or City~) $186.60 divided by $11.37 equals 16.41 (Employees) If you select the two structure rate the medical charge form Dependent covera_~e is $]23.98 $190.5] -S66.53 $]23.98 Employees currently pay $153~D $oulhweslern Llle Insurance Company 00205';,' ATTACHMENT "B" · ,~.~ :-.; .... -......-.:. ...,~-,,,'~-~,,.~-.--~'~'-~?.:.;~.-".:,-.tr~-,~ ..._~o .. ~.~'~:~:~;~-.~.:..q~.-~-.~.r=~-:-~.~.`~-~:r-'~..~r~--~.~2:~.~~t~ ~, ..', '%- _: · ..~.,.,~ .-.<- . . ,. ~.~:~'~-.~ -, .. :..- ~ . . . .: · . .., --. .' ~- ~ .- - .:t-;-: ~".~ .... '~ ..... "' ' ' ~' ' ' "' ';':":~ ' "'"'~'...'"~"'~"~ ',~ .... ':" :r,~"'~' "" ': '. ~' r,' ~ '"' ;. ..,..',;~'-:---W~~:~:.:-.::'.:'. rilE COi. OhY'HUNICIPAL SWIM CENTER~-::.'~ ?~. --;:.- ~ ,:. ,'r ..- ~'-.. ;-.t' '--.~ -~_.~'-; ,:~'-~.'~'~:;-~-'~:~ ~ ;~:L~'~'~'~-~~- -~ :~:';--~ - _-.,7..;:~_~ ._ ~.~....,~ ..~.~ ::...~ .~ :.~ ;,,., ,;; . .~ ~A.~ r ~r..% ~-;~..::.~,_~ ~?;,.-~:.~ ,,..:::~.:~ ~ ~-_ ~z.?...,_...~;.:~..3 ~ rc_~ -~ ,-.: .' .~:}-~CS-~{<;.~.~,~.:,.:':.<..~[- .'... < -- ~.~'.-: ~-~: :~ · :~ : :. =?~ -.~-~-~,~._.-~-- Oul - , 9 ~,..~ ....... . $ .2,500.00, --,-- ~ ..... -~.:... -~,- ..... " ' "~ ~- '~' "~)' ~'~-~'~ '~"~"'~'";:' ' --~U~S L' ' ~ :~ ":' ~ : ' ' ......... 10.000.00 -' ' -":- "- ~ ' ' October ~, 1985 9,500.00 ~:~-:'-.'- Novek, ber 1, 1985 19,000.00 - .. - '--'--'~ ' - December ~, 1985 - ~,375.00 January 1, 1986 S~,585.00 February 1, 1986 101,585.00 March 1, 1986 : 176,586.00 AprS1 1, 1986 176,585.00 May 1, 1986 151,580.00 June 1, 1986 .- 101,580.00 $8~5,000. O0 Conti n~ency 25,000. O0 lotal Budget ..~ $850,000.00 -- - ~ ' - ~ - '- ~'- - ; ..... -- '- '~ "' '" .... "':"'"P-" rile CI}Y OF THE COLONY ' """: " .'-:': (... L'!. - CASH FI. OW }'RO3FCTION PARK IMPROVEMENTS BOND FUNDS · 5-.-'~-.'~::.Z"-'-' ' .... :'----' '- '- .. '-' ~:. /~ONTH :.. YEAR AMOUNT PRO3ECT ---':5 '.--': M a-~:.C--': ":!C:' :'---:'. ~ 995 - ". 3une :::"~' ' ' - 3uly ) B.B. Owens August 5~',7,000.00 Sprinklers & Seed September (Includes Engineering at October . .~ November 520,000.00 Pocket Parks December (Staff) 3anuary _J_ 1996 February 520,000.00 Pocket Parks March (STaff) April ~_ 585,000.00 Drainage at Turner, May .. · North Colony, Bridges & small parks 3 une $50,000.00 Sprinklers 3 ul y SL.., g.. 000.00 Seeding August Seplember ~ Oclober $270,000.00 Lighting (Bid thru November Jnsta]]alion) December 3anuary } 19g7 February $50,0(.~ O0 B.B. Owens & Pocket Parks March ~ April May ~ 3une Ocxober November $60:000.00 Miscellaneous Projects December 3anuary 198~ February March ,'.,-' -, *.:;:-:-- :.- , '-:. ~ ...... ::--=?,..~..-:- .- IltE CIFY OF ]HE L-OI_ONY ' / -*r . ~ , *.~.~'1' ' '~'- '' ' ' .' ' · . . ,,' .. -* * , -:~-*~'*;*'" ' .... '~ *' ' C~SH FLOW PROJECT}ON .~" ". .. 7-*-- -.': ""' . '7 '..:c. · - - "_-.'-....-._ .-' ..... PEDESTriaN CROSSOVER BOND ~UNDS .-- *.. -";?..' ."?' ~7'.:'..: :; ?-:_ -. _ . .- . : ~-.'~ :7:' YE~R- AMOUNf : -' PROJECT .~'... 3uly:. - '- :" August Sep1 ember Ocl ober November December January 1986 $~,000.00 February ~20~000.00 L~,arch $2}:000.00 April $2~:000.00 ~4a), $23,000.00 June $10,000.00 3uly $90,000.00 : August September Ocxober November December 3anuary 1987 February March April May June July Augusx ' Seplember Oczober November December FIRE STAT]ON BOND FUNDS ' .. --:. _...; ._ - . - : _ 3uly 1 ~;~ $} 00,000.00 Land & preliminary August construction work September (Summer & Fall) $500,000.00 Oclober November December 3anuary February It4arch April k4av 3une 3uly August September October November ~ December 3anuary February Ii, arch April May 3une 3uly Sepzember Oczober November December /j.- ......... o .... -,....,.. ................. . _-, ............. . / . ' · - ~=-:-~--'=~,'='---:- .---~-~T~ .... ' .-;' - . - '- - ' ........ - - -" :' : ~~-~----" ~ "'"'- ........ 4 - ~'' .... ' ' ' -- ' ,~, ,-~- o * .', ~~------'-7.? ~~ . -.'o. .- . . .- ' . I ¢ I '. =,-- ~ ..... . .... . ;- '; '.-'.'..---~...~.--:7-.7-~"-.'... ~.~ :.-' ..: ;- . ,;' , - ;.~. . .. · .-; ~,. ~. :~.~-- f- .~ - . .-. ,. - . .. _~ - - - " _ . 2" - ;-'.:"-Z,-,-=~:-'- ~.-,-.'. .... ~-'.~,.~...,~_.,.. '~ r- '_ ~-.~.' ;'.?-~;~_' '.;-2-:- : .. '- ' -- :~.- :;-:~':- ~ '~' ---. -~.'3.'-'. . ~....7-...--~':~%f~--~;4.---~-%2/:: .~ ............ ¢-.---: :.~ '- '.' '. ~. ' - . -7' .-~.? ~.. ; ;- ~ ':-: b.;-~-":'- ~ ~.i; .'-',.'~ '".'-~---' "¢ ';':.'. ~'.'..';~ ",~ ..... ~ . --"7..'-~'-~'~'- ~' ~, '~---~-~- ~_-' ' o' '- .. :~._.~_~.,.;..-_,-.~;.~-.~._;':~,_,,--,?.: ~ . .. ~-, - ~-~ ~ - .'.'..:-~_. _.~-,.-.:..'4., .., ;i-2 .... ~-". '-'~ .'-; -.. MONTH '--"_' 'YEAR ' LIBRARy' '-'"-', .,.~O~S.~_: .:'_ FEES COST .-. :- . . -- - uz,on.~X ADMiN/R~~. ....... -. -- - '-" '.- .~unZN/REC PROJECT]oN '- 1985 o'0 ...... -- 2167.00 _, .......... JUNE 2678.00 - 8800. O0 .... 11478. O0 JULY -- 5356.00 17602.00 .......... 22958. O0 AUGUST ........... - -- 0.00 SEPTEMBER 10712.00 35203.00 -- 45915.00 OCTOBER 1339. O0 4400. O0 ............ NOYEMBER 5739. O0 0.00 DEC£t.~BER 321.00 26292. O0 1056.00 86407.00 114076.00 JANUARY 1~86 428. O0 35056.00 1408.00 115210.00 152102 O0 FEBRUARY . ".-. ' 536. O0 43821.00 1760.00 144012.00 190129.00 MARCH 750.00 ~1~49.00 246q '00 201617.00 266180.00 APRIL 750.00 61349.00 2464.00 20161?.00 266180.00 MAY 750.00 61349.00 2464.00 201617.00 266180.00 JUNE 536.00 43821.00 1760.00 144012.00 · 190129.00 JULY 643.00 142585.00 2112.00 284815.00 430155.00 AUGUST 643.00 101275.00 2112.00 332829.00 436859.00 TOTALS 2678~.00 576897.00 8~0~ · iNCLUDES $90,000.00 FOR FURNISHINGS · ~ INCLUDES $112,000.00 FOR FURNISHINGS NOTE.' ABOVE COSTS DO NO~ REFLECT ANY COST FOR REIMBURSABLES 002066 ATTACHMENT "C"