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HomeMy WebLinkAbout07/15/1985 City Council 002045 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON JULY 15, 1985 The REGULAR SESSION OF THE City Council of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Larry D. Sample Mayor Rick Harris Councilman Tom Arrambide " Helen Gary " Charles Dodds " Marlene Poole " and with Councilman Amick absent due to personal reason, however, a quorum was established. 4. ADMINSTER OATH OF OFFICE TO TNE CITY SECRETARY Mayor Sample administered the Oath of Office of City Secretary to Patti Jones. This item was moved up on the agenda so that the City Secretary would be sworn in before the meeting began. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in Pledge of Allegiance to the flag of the United States of America. 2. CITIZEN INPUT Councilwoman Marlene Poole advised that she and Councilwoman Gray had attended the swearing in ceremony for the new Dallas County Judge, who is honorary citizen of The Colony, Dave Fox. Mayor Sample suggested that Mr. Fox be sent a "The Colony" lapel pin. 3. CONSIDERATION OF APPROVAL OF MINUTES Councilman Arrambide made a motion to approve the mintues from the meetings of June 17 and June 24, 1985 as written. Seconded by Councilman Dodds. The motion carried with a roll call vote, with the exception of Councilman Poole who abstained due to her absence at the June 24, 1985 meeting. CONSIDERATION OF A RESOLUTION ACKNOWLEDGING TH[ CITY'S INTENTION TO PARTICIPATE IN DENTON COUNTY'S LIBRARY FUNDING FORMULA. Councilman Poole moved that the Resolution be passed, with a second from Councilman Dodds. Councilman Dodds commended the efforts of Sandy Jacobs, Denton County Commissioner in obtain- ing these funds for The Colony. Councilman Poole commended the hard work of Joan Sveinsson, Director of Library Services, and the Library Board in the acquisition of the funding. The motion carried with a unanimous roll call vote. 6. CONSIDERATION OF AN ORDINANCE ADOPTING THE 1983 COUNCIL OF GOVER~ MENT'S STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION Councilman Dodds moved to table this item until July 22, or July 29, 1985 meeting. Councilman Poole seconded. The motion carried with a unanimous vote. 7. PRESENTATION OF PROPOSED CITY BUDGET FOR FISCAL YEAR 1985/86 Janice Carroll, City Manager presented the proposed city budget for the year 1985/86 to the council. Carroll stated she believed the attitude of the City is changing. She said she believes the citizens of The Colony want a government of action rather than reaction. Carroll said, "This budget exemplifies this attitude; the fiscal year 85/86 is one of action. I am proposing a 5¢ tax rate increase to be applied for personnel increases in the Police Department and salary adjustments in all departments. I think it is important to note that the Debt SErvice payment on the $5,000,000 Bond Issuance can be paid entirely from interest funds. There is no a recommended tax increase for Debt Service. 0020 ;0 I hope the Council realizes, in reviewing this budget, that there are many options within the line items and that priorities can be changed." Carroll went on to cover Revenue - REVENUE - 9%, taxes collected at the present rate of 38¢ represents a 29.6% increase in revenue. Municipal Court revenues have been projected at a 37% increase, which is based on the assumption that the majority of the new personnel added to this budget will be in enforcement. All other revenue estimates are conservative and Revenue Sharing, which was budgeted last year at $60,000.00 has been omitted. The Fund Balance transferred to this year is $216,464.00. Carroll stated that on the expenditure side, the emphasis has been placed on appearance of the City, from better maintenance, to an emphasis in personnel on Code Enforcemnt of weeds and litter accu- mulation. Carroll then went over the format of the budget and how she viewed this a a working document, before she turned the floor over to Mr. Charles Binford, Fiscal and Administrative Services, who was present at the meeting to present a proposed schedule for the investment of funds recently received from the $5,000,000 General Obligation Bond sale. Mr. Binford presented an analysis of the estimated interest earnings resulting from the proposed investment schedule, and also the projected impact on the debt service tax rate, con- sidering estimated interest earnings and existing debt service requirements. This analysis extends through fiscal year 1987-88 or until the bond funds aresheduled to be exhausted, whichever date first. Mr. Binford's presentation was a 13 page analysis covering the following subjects: Exhibit A -Schedule of Capital Project Costs Exhibit B -Analysis of Cash Flow Requirements and Fund Balance in the Capital Projects Fund Exhibit C -Proposed Investment Schedule for Capital Projects Fund Exhibit D -Combined Debt Service Requirements Exhibit E -Analysis of Cash Flow Requirements and Fund Balance in the Debt Service Fund Exhibit F -Proposed Investment Schedule for Debt Service Fund Exhibit G -Analysis of the Debt Service Tax Rate Mr. Binford went over each exhibit and answered questions posed by the council. 00205 EMERGENCY AGENDA ITEH CONSIDERATION OF CALLING A REVENUE SHARING HEARING Councilman Dodds moved that this item be tabled with a second from Councilman Poole. 8. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 V.A.C.S. SECTIONS 2 E and G, RELATING TO LITIGATION AND BOARD APPOINTMENTS 9. CONSIDERATION OF APPOINTMENTS TO FINE ARTS COMMITTEE Upon reconvening in open session, Councilman Poole moved that the following persons be appointed to serve on the Fine Arts Committee: Marilyn Spence,Becky Westbrook, Mamie Larkin, Susan Paluzzi, and Fred Bell. Seconded by Councilman Arrambide. The motion carried with a unanimous vote. 10. CONSIDERATION OF APPOINTMENTS TO PARK AND RECREATION BOARD No action was taken on this item. With no further action to be taken Councilman Dodds moved to adjourn, with a second by Councilman Arrambide. Mayor Sample adjourned the meeting at 10:15 p.m. ATT E ST: