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HomeMy WebLinkAbout04/22/1985 City Council 00198, MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON APRIL 22, 1985 The SPECIAL SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Larry Sample Mayor Rick Harris Councilman Noel Long ,, Helen Gray ,, Charles Dodds ,, Marlene Poole " and with Councilman Amick absent due to a prior business committment, however, a quorum was established. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in the pledge of allegiance to the United States flag. 2. CONSIDERATION OF ACCEPTANCE OF BIDS FOR AN INFORMATION SYSTEMS COMPUTER FOR THE POLICE DEPARTMENT AND AWARDING OF SAME Police Chief Ristagno turned the presentation over to Mr. Greq Sterner. Mr. Sterner stated that after a lengthy discussion it the last meeting, there remained two main questions, 1) The usage of a Courts package, and 2) Used or refurbished equipment on the market. He began by saying that no used or refurbished equipment could be found on the market with the same configuration as the Multi Info system. It would be extremely expensive to purchase used equipment and have the configuration changes. The maintenance contract would also increase. The Courts Package, is still so new that most cities are not utilizing the complete package. The package proposed by Multi Info Systems will do everything the Court Clerk is presently doing manually. Councilman Harris asked about terms of payment. City Manager Carroll advised him there would be a 30 to 60 day delivery period and after acceptance of the equipment, payment would be made in the full amount. He went on to verify which printer was being recommended. Chief Ristagno indicated the Toshiba Dot Matrix. Mayor Sample indicated that he had done some research on his own _ and that the Toshiba Dot Matrix printer would cost justify itself. Councilman Dodds made a motion to accept all bids and award the bid to Multi Info Systems and purchase the Toshiba Dot Matrix printer in the total amount of $39,748 pending approval from C.O.G. Seconded by Councilman Poole the motion carried with a unanimous roll call vote. City Manager Carroll added for the record, that if C.O.G. approves the bid, they will pay $24,000 from grant money. 3. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF A COMPUTER FOR THE POLICE DEPARTMENT Mayor Sample read the Ordinance caption aloud as follows: 001 8 ORDINANCE #334 AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MULTI-INFORMATION SYSTEMS, INC. IN THE AMOUNT OF $39,748.00 FOR THE PURCHASE OF A LAW ENFORCEMENT COMPUTER; ATTACHING THE APPROVED FORM OF CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Dodds made the motion to approve the ordinance as written. Seconded by Councilman Long, the motion carried with a unanimous roll call vote. 4. CONSIDERATION OF APPROVAL OF PROGRAMMING FOR THE LIBRARY Mr. Ken Smith and Mr. John Firestone, representing FRS Design Group, the architects for this project were present and gave a brief presentation. Mr. Smith said that the plans have been reviewed thoroughly by all committees and recommended going on into the schematic design stage. This will put things in a better prospective. He then reviewed the proposed time schedule. If all goes well, they hope to go out for bids in September, award bid in October and begin construction immediately. They briefly reviewed the major areas of the library. Joan Sviennson, Director of Library Services, said that it looks like we may have met the certain criteria to be eligible to receive a $200,000 Federal Library Services Construction Grant. She went on to say you would continue her efforts to secure additional monies. If the grant is received the circulation areas of the building could be increased in size. The Mayor had some questions regarding the use of super high efficiency heating and air conditioning. Councilman Poole said the Architectural Committee is pleased with the programming and recommends approval. With no further discussion, Councilman Poole made a motion to approve the programming for the Library. Seconded by Councilman Long, the motion carried with a unanimous roll call vote. 5. CONSIDERATION OF APPROVAL OF PROGRAMMING FOR THE RECREATION CENTER Mr. Firestone said the recreation center consists of three major areas. He said the kitchen would be of a residential nature with plenty of electrical hook-ups. Park and Recreation Board Chairman, Cliff Orme said The Colony Youth Organization wants to conduct a raffel to help by equipment for the kitchen. Joel Marks, a member of the P & R Board, said his board is firm with sticking to a residential kitchen versus a commercial set up. Mr. Firestone said he would need to know by the 1st of July rather or not the Youth Organization was able to raise enough money for kitchen equipment. If not, this will need to be included in the bid specifications. City Manager, Janice Carroll, said the Youth Advisory Board had some concern over the reason for only two racquetball courts. They also were interested in the type of lighting in the gym. Mr. Firestone replied money is the reason for only two racquetball courts. The lighting in the gym will consist of high windows, such as what is used in many schools and florescent lights. Following a lengthy discussio.q, the consensus of the Council and Park & Recreation Board wa~'to eliminate the 100 sq. ft. storeage area outside and use that'space to increase the size of the lobby area. Councilman Long then made a motion to approve the programming provided the outside storeage area be eliminated and that space used in the lobby and delete the monies set aside to purchase residential kitchen equipment. Seconded by Councilman Harris, the motion carried with a unanimous roll call vote. 001985 6. CONSIDERATION OF APPROVAL OF P~OGRAMMING FOR THE MUNICIPAL BUILDING There was a brief discussion regarding the size of jail cells and how that size is determined. City Manager Carroll, said the Council chambers would also be used for Court. Councilman Poole reminded everyone that this building has been discussed thoroughly over the last two years and stated she was ready to proceed. Councilman Dodds then made the motion to approve the programming for the City Hall. Seconded by Councilman Poole, the motion carried with a unanimous roll call vote. 7. CLOSED DOOR SESSION, AS AUTHORIZED BY ARTICLE 6252-17 OF V.A.C.S. SECTION 2g, REGARDING BOARD APPOINTMENTS Upon reconvening in open session and with no further action to be taken by the Council at this time, Councilman Dodds moved to adjourn the meeting. Seconded by Councilman Harris, the motion carried with a unanimous vote. Approved: Attest: Jan~//Gadd, City Secretary [SEAL]