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Home My WebLink About12/10/1984 City Council 0011t16 Minutes of the City Council of the City of The Colony, Texas held on December 10, 1984 The SPECIAL SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. with the following members present: Don Amick Mayor Pro Tem Rick Harris Councilman Noel Long Councilman Helen Gray Councilman Charles Dodds Councilman and with Mayor Sample and Councilman Poole absent; however, a quorum was established. Mayor Pro Tem Amick announced the Council would consider agenda item 9 at this time and reconvene in open session at 7:30 p.m. to continue the agenda. 9. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 SECTION 2G OF V.A.C.S., REGARDING VARIOUS APPOINTMENTS Mayor Sample arrived at this time and reconvened the meeting in open session. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in the pledge to the United States flag. 2. CITIZEN INPUT There was no one present who wished to speak. 3. APPROVAL OF MINUTES Councilman Dodds made a motion to approve as written the Council minutes of the October 29th and November 5th meetings. Seconded by Councilman Gray, the motion carried with a unanimous vote. 4. PUBLIC HEARING ON THE CONSIDERATION OF A CHANGE OF ZONING ON PROPERTY PRESENTLY ZONED SINGLE FAMILY TO SPECIFIC USE PERMIT SCHOOL FOR THE CONSTRUCTION OF THE COLONY HIGH SCHOOL Councilman Amick made the motion to open the public hearing. Seconded by Councilman Dodds, the motion carried with a unanimous vote. City Manager,Janice Carroll stated that the zoning change was initiated by the City. Coummunity Services Director, Steve Reed, said there had been some concern over the drainage from the High School site, however, Fox & Jacobs has met with Mr. Urby Nowlin and have agreed to correct the present and future drainage problems. With no further input from Council or members of the audience, Councilman Dodds made the motion to close the public hearing. Seconded by Council- man Long, the motion carried with a unanimous vote. 00191° 5. CONSIDERATION OF AN ORDINANCE CHANGING THE ZONING ON THE HIGH SCHOOL SITE GENERALLY LOCATED SOUTH OF ARBOR GLEN AND WEST OF BLAIR OAKS FROM SINGLE FAMILY TO SPECIFIC USE PERMIT SCHOOL Mayor Sample read the ordinance caption as follows: AN ORDINANCE AMENDING ORDINANCE NO. 61, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AS AMENDED, PASSED AND APPROVED ON JUNE 4, 1979, GRANTING A ZONING CHANGE ON A TRACT OF LAND WHICH IS WITHIN THE CITY OF THE COLONY, TEXAS, AND MORE FULLY DES- CRIBED HEREIN; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM SINGLE FAMILY DWELLING TO SPECIFIC USE PERMIT WITH ALLOWABLE USE ONLY OF A HIGH SCHOOL; REQUIRING DEVELOPMENT OF THE HIGH SCHOOL TO BE IN ACCORDANCE WITH ALL RELEVANT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGE AND AMENDMENT HEREIN MADE; PROVIDING A PENALTY OF NOT LESS THAN ONE COLLAR NOR MORE THAN TWO HUNDRED DOLLARS FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS: DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Councilman Dodds made the motion to approve the ordinance as written. Seconded by Councilman Harris, the motion carried with a unanimous roll call vote. 6. CONSIDERATION OF AN ORDINANCE AUTHORIZING A PERMITTING PROCEDURE FOR OUTSIDE SLAES FOR COMMERCIAL USE City Manager, Janice Carroll, briefly explained the rationale behind the ordinance and said staff recommends a $15.00 permit fee. After a lengthy discussion, Councilman Dodds made the motion to approve the ordinance and provide for a $15.00 permit fee. Seconded by Councilman Amick, the motion carried with the following roll call vote: Abstain: Councilman Long Ayes: All other members present voted aye Noes: None 7. CONSIDERATION OF ESTABLISHING AN OVER TIME POLICY FOR CITY EMPLOYEES City Manager, Janice Carroll, recommended following the Fair Labor Standards Act for exempt & non- exempt employees. She further recommended a further division to exempt employees into two categories, Executive and Administrative. Employees classified as Executive would not accrue any overtime or comp time. Employees classified Administrative would accrue straight comp time and no over time. An administrative employee would be allowed to accrue a maximum of 40 hours comp time. Councilman Amick preferred an administrative employee accrue comp time only for Special meetings and not Regular meetings. After a lengthy discussion, Councilman Dodds made a motion to establish the over time policy provided that beginning January 1, 1985, one regular scheduled meeting per month be exempt from comp time and effective January 1, 1986, any and all regular scheduled meetings be exempt from comp time. Seconded by Councilman Amick, the motion carried with a unanimous roil call vote. 8. CONSIDERATION OF AN ORDINANCE ESTABLISHING A FIVE MEMBER YOUTH ADVISORY BOARD Mayor Sample said this ordinance would be a vehicle for the youth of this City to have some input Jn their local City government. Following a lengthy discussion, it was agreed the board should consist of a cross section of the youth in the community. He/she should be a resident of this City and not exceed 18 years of age. Councilman Dodds moved to table this ordinance until the next regularly scheduled meeting. Seconded by Councilman Amick, the motion carried with a unanimous roll call vote. 12. CONSIDERATION OF A RESOLUTION AFFIRMING AND RATIFYING A CONTRACT WITH CANTERBURY EXCAVATING COMPANY FOR DIRT WORK AT THE B.B. OWENS PARK City Manager, Janice Carroll, explained that this resolution is for housekeeping purposes so that the auditors will understand why the City did not solicit bids. Mayor Sample read the caption aloud. Councilman Dodds then made the motion to approve the Resolution. Seconded by Councilman Long, the motion carried with a unanimous vote. Mayor Sample now addressed the Emergency Agenda Item as follows: 1. CONSIDERATION OF A REQUEST BY THE COLONY JAYCEE'S TO UTILIZE THE PARK & RECREATION DEPARTMENT OFFICES FOR CALLS FROM SANTA Councilman Long made the motion to approve the use of the Parks and Recreation office for calls from Santa. Seconded by Councilman Harris, the motion carried with a unanimous vote. Mayor Sample announced the Council would now continue with agenda item 9, Closed Door Session, and would reconvene later in the evening to possibly make board appointments. Upon reconvening in open session, the Mayor addressed agenda item 10 as follows: 10. CONSIDERATION OF APPOINTMENTS TO PLACES 5 & 6 OF THE PLANNING & ZONING COMMISSION Councilman Dodds moved to appoint David Dye to Place 5 of the Planning & Zoning Commission. Seconded by Councilman Harris, the motion carried with a unanimous roll call vote. There were no nominatJons made for place 6 at this time. 11. CONSIDERATION OF APPOINTMENTS TO THE DENTON COUNTY TRANSPORTATION COMMITTEE Councilman Dodds made a motion to appoint the Mayor to this committee and for Janice Carroll to be his alternate. Seconded by Councilman Harris, the motion carried with the following roll call vote: Abstain: Mayor Sample Ayes: All other members present voted aye Noes: None 0019! With no further action to be taken by the Council at this time, Councilman Dodds moved to adjourn the meeting. Seconded by Councilman Long, the motion carried with a unanimous vote. Mayor Sample formally adjourned the meeting at 10:45 p.m. Approved: Attest: Jan~/Gadd, City Secretary [SEAL]