The URL can be used to link to this page

Home My WebLink About10/08/1984 City Council 0018 Minutes of the City Council of the City of The Colony, Texas held on October 8, 1984 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:15 p.m. with the following members present: Larry D. Sample Mayor Rick Harris Councilman Noel Long Councilman Helen Gray Councilman Don Amick Councilman Charles Dodds Councilman and with Councilman Poole absent due to illness; however, a quourm was established. Mayor Sample said the Council would now go into Closed Session; however, they would reconvene in Open Session at 7:30 p.m. 1. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 OF V.A.C.S. SECTION 2g REGARDING BOARD APPOINTMENTS Upon reconvening Jn open session, Mayor Sample addressed the remainder of the agenda as follows: 2. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in the pledge to the United States flag. 3. CONSIDERATION OF APPROVAL OF MINUTES FROM THE SEPT- EMBER 17th and 24th MEETINGS Councilman Amick made a motion to approve both sets of minutes as written. Seconded by Councilman Dodds, the motion carried with the following roll call vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF CO-SPONSORING A DANCE FOR THE YOUTH OF THE CITY AS REQUESTED BY THE COLONY YOUTH ORGAN- IZATION Mrs. Sylvia Brantley, Director of the Parks and Recreation Department, said the P & R Board ~s very supportive of this idea. The first dance is scheduled to be held October 20th at Fire Station #1. She in- dicated she has already made all the arrangements with Fire Chief Gothard to have the facility on this night. She went on to add, she has been talking with Mr. David Spence, Principal of Peters Colony Elementary. They are looking into the possibility of using the school gymnasium for the dances in the winter time. Mr. Chris Fabian, a representative of the Youth Organization, said the time for the dance will be 8:00p.m. to 12:00 a.m.. It will be a costume dance for ages 12 through 17. An admission of $1.00 will be charged. All profits from various dances and fund raising events %~11 be utilized for equipment in a recreation facility. He went on to ask the Council to consider letting the youth use Fire Station #1 on the 1st and 3rd Saturdays each month for dances. He further asked for the Councils consideration of the possibility of using lease space in one of the shopping centers to set up a temporary center for the youth. Janice Carroll, City Manager, asked if the costs and responsibil~tes for the dance have been worked out. Mr. Fabian replied, yes. The City will pro- vide the Fire Station and a port-a-let to provide two restrooms. The Youth Organization would pro- vide everything else, (Refreshments, decorations, etc.). He further advised the Council that they would return early the following morning to clean up. He asked for 24 hours. He asked the Mayor if he and another Councilman would judge the costume contest. With no further discussion, Councilman Dodds moved to approve the use of Fire Station #1 for a Youth Dance on the 20th of October and again on the 1st and 3rd Saturdays of each month. The motion was seconded by Councilman Harris and carried wi~h the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF APPROVAL OF THE PRELIMINARY AND FINAL PLAT ON A 13.606 ACRE LAND TRACT LOCATED WEST OF THE INTERSECTION OF SOUTH COLONY BOULEVARD AND FM423 Janice Carroll, City Manager,advised the Council that P & Z has recommended approval of this plat. Councilman Amick then moved to approve the plat as presented. Seconded by Councilman Long, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF APPROVAL OF BUDGET TRANSFERS FOR THE 1983/84 FISCAL YEAR AS RECOMMENDED BY THE CITY MANAGER City Manager Carroll first advised the Council that the actual carryover from the 83/84 budget year is greater than anticipated. The actual carryover is $266,359.88 or aproximately $7,000 more than budgeted. She then went on to say, three departments had overruns. They are as follows: General Administration - $19,772.75, primarily for professional and legal fees Parks & Recreation - $1,808.61, primarily due to hiring a full time secretary rather than a part-time. Inspections - $4,913.19, primarily due to hiring an additional inspection and clerk to maintain the landlord licensing program. Councilman Ami.ck moved to approve the transfers as recommended by the City Manager. Seconded by Council- man Dodds, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Sample announced the Council would take a brief recess before addressing agenda item #7. Upon reconvening in open session, Mayor Sample addressed agenda item #7. 7. WORK SESSION TO DISCUSS COST ESTIMATES FOR THE PROPOSED BOND ELECTION City Manager, Janice Carroll, briefly reviewed her memo,dated this date, that offer her recommendeations for the bond proposition. 1) Municipal Services Building- John Firestone, with FRS Design advised to build a 14,000 square foot building at today's cost would run approxi- mately $960,000.00. This cost does include a Police facility. He further recommended $800,000 for a recreation center based on 14,580 sq. ft. at approximately $55 per sq. ft. These costs do no reflect furnishings or equipment. Councilman Amick said we should look at alternative quality building construction materials. This could possibly lower the costs. 2) L~brary - We are estimating $500,000 to buSld 8,000 to 10,000 square feet at approximately $50 per sq. ft. Again, this cost does not reflect furnishings or equipment. 3) Fire Station Package- She recommended $100,000 for the purchase of one acre of prime commercial land, if needed. $500,000 for the building or approximately $66 per sq. ft. Councilmen Harris, Long and Amick all questioned the immediate need for the building. They all agreed with purchasing a prime piece of property but prefer to wait on the building. Possibly hold a separate bond election for Mayor Sample said his hopes were to give our citizens a good five year plan rather than continually bringing diferent issues to them one at a time. 4) Swimming Pool- $850,000 for a 25 meter "L" shaped pool w~th all eminities surrounding it. This price includes a bathhouse, parking area, kiddie pool and some landscaping. 5) Park Improvements- She recommended $640,000. She felt it would be important not to identify exactly what will be built with these funds as the recreation needs can certainly change as the City grows. 6) Renovation of Fire Station No.1- She recommended this not be ~ncluded in a bond proposition. She felt like $25,000 could be a budgeted item in the operating budget and allocated from the general fund. 7) Pedestrian Crossover on FM423- Estimated cost of $150,000. Based on an overpass of approximate- ly 100 feet in width and 15 ft. high. Providing for a ramp and covering. 8) Street Improvments- She did not recommend this item for the bond proposition either. Her feel- ings being, if the need arises to pay for costs in the construction of a new roadway, particular- ly to the south, it could be put on a separate bond issuance. If the City is specific where the funds will go, chances are very good it would pass. These recommendations bring the total bond package to $4,500,000. With no further action to be taken by the Council at this time, Councilman Dodds moved to adjourn the meeting. Seconded by Councilman Long, the motion passed with a unanimous vote. Mayor Sample adjourned the meeting at 10:00 p.m. Approved: ~--~'Larr~ D. Sample, Mayor /- Attest: Jane~/Gadd, City Secretary