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HomeMy WebLinkAbout03/05/1984 City Council MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON March 5, 1984 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 o'clock p.m. at City Hall with the following members present: Larry D. Sample Mayor Noel Long Councilman Norman Adeler Councilman Don Amick Councilman Charles Dodds Councilman Marlene Poole Councilman and with Councilman North absent, however; a quorum was established. 1. PLEDGE OF ALLEGIANCE The Mayor led the Council and members of the audience in the pledge to the United States flag. 2. CITIZEN INPUT Mayor Sample awarded Adrienne Moch with a proclamation, proclaiming her meritorious service to the City. 3. APPROVAL OF MINUTES Councilman Poole moved to accept the minutes of the February 13th and February 20th meetings as presented. Seconded by Councilman Dodds, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None 4. RECEIVE PRESENTATION FROM EPSILON SIGMA ALPHA SORORITY REGARDING THEIR ANNUAL BLOOD DRIVE Cathy Boch, representative of the E.S.A. Sorority, advised the Council and members of the audience that her sorority has organized this blood drive in conjunction with presbyterian Hospital for the past six years. Their theme this year is "Give life, it's in your blood." She invited everyone to come to Amreins Day Care Center , Sunday March llth and give their blood. 5. CONSIDERATION OF ACCEPTANCE OF RESIGNATION OF CHARLIE PARKER FROM THE PARKS AND RECREATION BOARD Councilman Amick moved to accept Mr. Parkers resignation. Seconded by Councilman Long, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None City Manager, Janice Carroll mentioned the reason for Mr. Parker's resignation was that he is running for the School Board. 6. CONSIDERATION OF ACCEPTANCE OF A PETITION REQUESTING ANNEXATION AND CALLING OF PUBLIC HEARING FOR SAME ON A LAND TRACT GENERALLY LOCATED ON THE WESTERN END OF STEWART CREEK PENINSULA Councilman Long moved to table this item until such time as the landowner requests to have it back on the agenda. Seconded by Councilman Adeler, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None 001669 7. CONSIDERATION OF ACCEPTANCE OF PROPOSALS ON MASTER PARK PLAN City Manager, Janice Carroll briefly reviewed the pro- posals received from Mr. Hershel Lindly of Schrickel- Rollins with the Council. His proposals were for a Master Park Plan, Athletic Complex on Corps of Engineer Property and the Town Lake project. Mrs. Carroll felt the Park Plan needs to receive immediate attention and the other two items are optional. Councilman Amick was curious as to whether or not the Corps would allow an athletic complex on their property. Mrs. Carroll said that in her most recent conversation with the Corps, they seemed to feel that this would be a very viable use of the land west of FM 423. Councilman Poole addressed the Town Lake Project. She felt like some of the information in the engineering reports on flood control could be utilized in the Town Lake planning. She recommended the Council work hand in hand with the Municipal Utility District on this pro- ject. Mrs. Carroll pointed out that this proposal includes the planning on all existing park land. After a brief discussion, Councilman Amick moved to accept the proposal of $2,000 for the Master Park Plan and hold off on the other two proposals at the present time. Seconded by Councilman Adeler, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Sample announced that agenda item #9 would be addressed next. 9. DISCUSSION OF FUTURE PROJECTS AS PROPOSED BY THE MAYOR Mayor Sample advised those present that he had compiled a listing of the projects the Council is presently working on and reviewed the same as follows: 1) Town Lake - City Manager, Janice Carroll, stated that Mr. Bill Hall, M.U.D. Manager, is presently looking at alternate solutions to some of the drainage problems in this area. Mayor Sample added that by damming this area up, it would be the long term solution to maintenance in the. area. ~ 2) Athletic Complex on Corps Land- Councilman Amick asked if the Corps was fully aware of what we intended to use this property for and if so, what do they require for us to proceed? Councilman Long answered by saying they are aware of our intent and that a site plan or development plan is all they will require. 3) Early Start of 121 in The Colony- This week, Mrs. Carroll and Hal Jones, City Tra£fic Engineer , had a meeting with Mr. Yielding of the Highway Department. Mayor Sample said that Fox & Jacobs as well as I.B.M. have given their verbal commit- ment to donate the land needed for the right of way. He went on to say that the Highway Depart- ment is cooperative and responsive to our needs. He said our goal is to have the widening begin at the Burlington Railroad and proceed westward to D.F.W. Airport. 4) Moving Softball Fields- It is the Mayor's under- standing that L.I.S.D. will go out for bids for the construction of the new High School in August. If so, this would mean the softball fields would be available for use this year. 5) City Hall, Library and Community Center- Mayor Sample highlighted the things needed in order to complete this project as follows: a. Land Sale b. Finalization of City Hall plans c. Plan of Action on the Library d. Recommendation of new Fire Station site and costs from Chief Gothard e. Estimate of remodel costs for conversion of Station #1 to a Community Center f. Prioritization of park projects by PARD g. Prioritization of entire project by Council 6) Bond Package for 1984- Mayor Sample felt like all items listed in #5 would need to be completed before this could be finalized. Other information needed for this is an estimate of both capital and continuing expenditures of a swimming facility. Councilman Poole feels the importance of getting the citizens involved in planning of this sort. In addressing the pool issue, Councilman Amick stressed the im- portance of type and design. The Council agreed it would be early fall 1984 before they would be ready to proceed with any type of bond package. 7) Golf Texas- Janice Carroll, City Manager, said that she has been assured by Golf Texas that the Master Plan of the proposed facility is near com- pletion and same will be submitted to the Corps of Engineers in the very near future. 8) Master Park Plan- This item was addressed earlier in this meeting in agenda item #7. 9) Commercial Zoni. ng and Street Codes - The Planning and Zoning Commission is p~esently reviewing codes and uses in order to update them. Mrs. Carroll suggested that upon completion of their study, that the Council have a joint work session with them to make any necessary changes. 10)Frisco Suit- The attorney's and Judge Sam Houston are scheduled to finish going over the findings of facts and conclusions of law sometime next week. 11) Computer- Councilman Dodds is in charge of this project. He stated that he has received three different proposals and should have his findings available for the Council in about two weeks. 12) Tax Collection- Councilman Adeler and Mrs. Carroll are looking into alternative methods of tax collection. The Mayor directed Councilman Dodds to also look at Tax Programs for the proposed computer. 13) Inter-local Agreement- Mrs. Carroll has met with Bill Hall and brought the information back to the City staff. She has also contacted the attorney for opinions on some items. A second meeting is scheduled with Mr. Hall next week. 14) Southern Expansion- Mayor Sample stated that he and Mrs. Carroll would continue to work on this and advise accordingly. 15) Eastvale- This item directly relates to the involuntary annexation by Eastvale of Veteran's Point. Councilman North and Mrs. Carroll will keep abreast of any actions being taken for or againsts this and keep the Council advised. 16) Evaluation of Stewart Creek Permits - Mayor Sample instructed Councilman Poole to work with Mrs. Carroll On this project. He expressed the need to evaluate the possibility of an manned entry station. This would require an analysis of lost revenue versus expense. Councilman Poole feels that at the present time, this would not be cost effective with the permit price as is. She suggested looking into 00167± the possibility of a juvenile offender clean up program where they can work maintaining the park in lieu of paying fines. 17) Enforcement of Ordinances- City Manager, Janice Carroll, said that she has been in contact with each department head and instructed them to review all ordinances that are their responsibility to enforce and advise her accordingly. She then briefly went over their findings as follows: a. Police Department - Responsible for, or portions of, 23 Ordinances. These do not include traffic or house checks. b. Inspections - Responsible for enforcement of 24 Ordinances. c. Fire - Primarily enforces fire lane Ordinances and fire codes. She advised the Council of staff meetings with department heads held every Tuesday at 3 P.M. after Council meetings in order to coordinate between departments any problems or matters that arise during the Council meetings. Some of the items being acted upon at the present time by these departments are: a. Placement of newspaper boxes b. Glass in alley ways c. Steet lights d. Garage Sale signs 18) Telephones - Mayor Sample stated that he has been in contact with the Chairman of the Public Utilities Commission regarding extended service to The Colony. He said the discussion was very positive and will keep the Council posted. 19) Farmers Market- Councilman Long is presently looking into this and will keep the Council advised. 20) Civil Defense - City Manager, Janice Carroll, expressed the need for a work session to discuss this topic in lieu of the time of the year, ie tornado season. The Council agreed and decided to hold such a work session on March 29th at 7:30 p.m. Mayor Sample recommended this project list be reviewed and updated as needed regularly in order to keep everyone well informed. The Council concured and it was agreed the project list would be discussed once a month. 8. CONTINUATION OF DISCUSSION ON LANDLORD LICENSING City Manager, Janice Carroll, reviewed with the Council some of the items previously discussed that she and the department heads were not comfortable with. Her recommendations are as follows: a. Effective date for start up be 90 days b. Section 4E be changed to read a new license be required with every change of ownership c. Full fee should be paid each time, no prorated fee's. d. Section 8D seems to drastic. Mayor Sample wants to leave 8D in as an option for hard core cases only. 00167z He also felt that inspections should be done on a complaint basis rather than annually. Councilman Amick recommended starting out with a strict ordinance rather than a weak one. 10. CLOSED DOOR SESSION AS AUTHORIZED BY ART. 6252-17 OF VERNONS ANNOTATED CIVIL STATUTES, AS AMENDED REGARDING a. Personnel b. Park and Recreation Board Appointment Upon reconvening in open session and with no further action to be taken by the Council, Councilman Dodds moved to adjourn the meeting. Seconded by Councilman Long, the motion passed with the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Sample adjourned the meeting at 11:37 p.m. APPROVED: ~d~D7 Sample, M~yor ATTEST: et~d-d, Cit~ Secretary