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HomeMy WebLinkAbout08/01/1983 City Council MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON AUGUST 1, 1983 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Larry Sample Mayor Scott North Councilman Noel Long Councilman Norman Adeler Councilman Charles Dodds Councilman Marlene Poole Councilman and with Councilman Don Amick absent; however, a quorum was established. 1. PLEDGE OF ALLEGIANCE Mayor Sample led the Council and members of the audience in the Pledge of Allegiance to the United States flag. 2. APPROVAL OF MINUTES Councilman Dodds moved to approve the minutes of the Regular Session held on July 6, the Work Session held on July 9, the Special Session held on July 11 and the Regular Session held on July 25, 1983, as presented. Seconded by Councilman Adeler, the motion passed by the following vote: Ayes: Ail members present voted aye Noes: None 3. CITIZEN INPUT Mayor Sample noted that no one had signed up at this time to speak before the Council. 4. PUBLIC HEARING ON PROPOSED BUDGET FOR THE 1983-84 FISCAL YEAR Councilman Dodds moved to open the Public Hearing. Seconded by Councilman Poole, the motion passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None At this time, Mayor Sample recognized Janice Carroll, City Manager, who stated that the document being presented tonight reflected a $2,314,000.00 budget. She advised further that the carryover from the 1982-83 fiscal year was estimated at $196,509.00, which was slightly higher than the amount shown in her cover letter in the budget. Mrs. Carroll went on to explain the the three- cent increase in the budget primarily represented a contingency reserve of $75,000.00 and an additional reserve of $95,091.00 for personnel adjustments and cost-of-living raises. She stated that this last figure was approximate and that, of course, any of this amount not used for the stated purposes would go back into the general budget. Mrs. Carroll also advised that the debt service chart was not yet in this budget document but that it would be a part of the final budget. She then advised that she had included her schedule of capital purchases in her cover letter at the beginning of the budget and that this list would also be included in the final budget along with the capital item schedule. There being no comments for or against the budget as presented, Councilman Dodds moved to close the Public Hearing. Seconded by Councilman Poole, the motion passed by the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF ORDINANCE ADOPTING THE MUNICIPAL BUDGET FOR THE 1983-84 FISCAL YEAR Mayor Sample read aloud the following ordinance caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1983 THROUGH SEPTEMBER 30, 1984; PROVIDING FOR THE INTRA AND INTER- DEPARTMENT FUND TRANSFERS; PROVIDING FOR THE INVESTMENT OF CERTAIN FUNDS; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AND DECLARING AN EFFECTIVE DATE. Janice Carroll, City Manager, explained that this budget did represent a tax increase of over 3% and that the notice concerning this tax increase would be published in The Colony Courier Thursday, August 4, 1983. She explained further that the hearing concerning this tax increase would be held on August 15, 1983. Councilman Dodds moved to approve the ordinance as presented. Seconded by Councilman North, the motion passed by the following roll call vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF ARCHITECTURAL COMMITTEE RECOMMENDATION REGARD- ING THE FIRM TO WORK WITH THE CITY ON THE MUNICIPAL COMPLEX PLANS Mayor Sample recognized Councilman North to present the report from this committee. Councilman North read at this time a memoran- dum which had been presented to the members of the City Council in their packets, as follows: At this time, the Architectural Committe is prepared to recom- mend the firm to build The Colony City Hall Complex. There have been many hours of interviews, both preliminary and final, in coming to an agreement on an architect, by Councilmen Poole, Long and myself, and I for one appreciate their dedicated time in this search. For the Council, we feel this selection has been difficult as any one of these four firms would do The Colony a good job. We have checked all four firms as to their background, their ability to work and communicate with the Council, the fee charged, the plans submitted, work force and staff, experience as a firm and in municipal work, ability for programming our department heads on their needs, compliance with our requirements, integrity and creativity. All of these items have been equally weighed and thus we have come up with the very best firm available for The Colony Municipal Complex. It is the recommendation of the committee that we accept the nominated firm and at a later date allow them to meet the Council and outline their complete plans, and also draw up a contract with the Council. We appreciate your attention to this matter. Councilman North explained that the.Committee had drawn up a chart assigning a value of 10 points each to ten categories which they considered, such as creativity and communication and that, based on the result of this chart, they were recommending the firm of FRS Design Group in Fort Worth, Texas. This firm did receive the -2- highest point total after combining the scores of the three committee members. At this point, Councilman North presented some of the plans submitted by the architectural firms, beginning with the ones drawn up by FRS. He did explain that these plans were not to be considered as final; they were simply preliminary submissions which the architects did in order to show the committee some of their ideas. Councilman North also stated that FRS had advised the committee that they could build a library for $39.00 per square foot. He then asked Councilman Long to give some of the history of FRS. Councilman Long stated that the firm's three main architects were previously associated with a large firm in Fort Worth and, while with this firm, they were involved in a number of city-related projects including the Tarrant County jail, a city hall complex in Richland Hills and the city hall complex in Arlington. He advised that in addition they have hand]ed 25 projects for the Corps of Engineers. Mayor Sample asked if the committee was at its final negotiating stage and, if not, if Councilman North felt this was the time to cut the list down to one. Councilman North replied that he felt comfortable recommending FRS at this time. Councilman Poole moved to enter into negotiations for a contract with FRS Design Group, which was the recommendation of the Architec- tural Committee. Seconded by Councilman Long, the motion passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF ACCEPTANCE OF RESIGNATION AND APPOINTMENTS A. PARKS AND RECREATION BOARD B. PLANNING AND ZONING COMMISSION C. BOARD OF ADJUSTMENT AND APPEALS Mayor Sample stated that the Council would consider at this time only the resignation portion of this item, advising that the Council had received a letter of resignation from Mr. F. Jay McBride from the Planning and Zoning Commission. Councilman North moved to accept Mr. McBride's resignation from the Planning and Zoning Commission. The motion was seconded by Councilman Dodds. Mrs. Carroll stated that this resignation was regretfully accepted, as Mr. McBride had been an outstanding member of this board and would be missed. The Council did direct staff to write a letter to Mr. McBride expressing their gratitude for his service. Mayor Sample then called for a vote upon the motion on the floor, which passed by the following roll call vote: Ayes: All members present voted aye Noes: None 7. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17 OF VERNON'S ANNOTATED CIVIL STATUTES,,AS AMENDED A. BOARD APPOINTMENTS Mayor Sample announced that the Council would now meet in a closed door session. Upon reconvening in open session, Mayor Sample announced that the Council would take no further action. Councilman Dodds moved to adjourn the meeting. Seconded by Councilman North, the motion passed by the following vote: Ayes: All members present voted aye Noes: None Mayor Sample adjourned the meeting at 9:35 p.m. JANICE CARROLL, CITY SECRETARY --3--