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Home My WebLink About06/23/1983 City Council MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON JUNE 23, 1983 A SPECIAL SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Larry Sample Mayor Scott North Councilman Noel Long Councilman Norman Adeler Councilman Don Amick Councilman Charles Dodds Councilman Marlene Poole Councilman and with no members absent; thus, a quorum was established. Also in attendance for a meeting with the City Council were the following members of the Library Board: George Gillett David Bird James Althaus Patricia Delgado Librarian Ann Beckel was also present with the Library Board. 1. DISCUSSION OF LIBRARY POLICIES, PROCEDURES AND FUTURE GOALS Mayor Sample stated that what he would like to do during this session with the Library Board was to discuss the Library's goals. He then recognized George Gillett, who addressed the Council at this time. Mr. Gillett very briefly went over the history of The Colony's Library from its beginning, and he advised the following were major goals of the Library for the 1983/84 budget year: 1. Increasing the Librarian's hours to 30 per week in order to maintain the Library's provisional membership in the North Texas Library System. 2. Remodeling of the Library's present space in order to accommodate around 5,400 to 6,000 additional volumes. Mayor Sample then opened the floor for general discussion, stating that at this point he was working on the assumption that the $14,000 from Denton County would be given to The Colony Library this year. As there had been some question as to whether or not the Library would receive these funds, Councilman North suggested a Resolution be directed to Precinct 2 County Commissioner Sandy Jacobs supporting the funding of libraries in Denton County in the future. Mayor Sample suggested holding off on this until The Colony is assured of getting the $14,000 this year. Mayor Sample then asked what the Library Board considered the main priority for the Library right now. Mr. Gillett answered that this had not really been addressed, but his personal opinion was that the Library should be a cultural center primarily geared to literature, i.e., a clearing house of knowledge and information. Mr. Althaus felt that maintaining the NTLS membership was very important, as the Library would need their services in order to accomplish this priority. According to a letter written to Mrs. Beckel by Ms. Haven Toothman, Administrative Assistant, Library Development Division of the Texas State Library, we have until July 31, 1983, to let them know that Librarian Beckel will be employed at least 30 hours per week beginning with the 1983/84 fiscal year. There followed lengthy discussion regarding space requirements of the Library and the possibility of having some temporary space set aside in the new municipal complex. The -1- various phases of this municipal complex have been planned as follows: Phase 1 - City Hall Phase 2 - Fire Station Phase 3 - Swimming Pool Phase 4 - Library The temporary space for the Library would, of course, be in the City Hall to be used until completion of Phase 4. Mayor Sample then began a discussion of the collection plan, stating that he felt the Library should serve as a research facility for -- the older students in The Colony. He felt that in the setting of the priorities of the supplemental budget packages for the Library Department, the Collection Development package should be moved from No.3 to No. 1 in importance. There was a general consensus of the Council and Library Board that this should be the number-one priority. Mr. Althaus did clarify that in discussing these priorities, the Board was looking at how the collection development could be accomplished, and they felt that they would need the additional personnel for processing the books and the building remodeling in order to have space for the new books when they were acquired. There was lengthy discussion concerning the hours that the Library should be open, and it was the consensus of the Council that at least 42% of the time the Library was open to the public should be during hours which would be usable to school-age children. It was generally agreed by the Council and the Library Board that the hours could be different in the summer, as there obviously would be no need for school children to do research while school was not in session. The Library's budget for the 1983/84 fiscal year included a proposal for the Library to be open 42 hours per week on the following schedule: Tuesday, Thursday 10 a.m. - 8 p.m. Wednesday, Friday 10 a.m. - 6 p.m. Saturday 10 a.m. - 4 p.m. __ Councilman North suggested the following revision of this sche- dule, which would still represent 42 hours per week: Tuesday, Thursday 10 a.m. - 9 p.m. Wednesday, Friday 10 a.m. - 5 p.m. Saturday 10 a.m. - 4 p.m. It was agreed by those present that these proposed hours could be the fall schedule and possibly something different could be done in the summer. It was announced that Councilman Poole was the Council's liaison to the Library Board. Before ending this joint session, it was also agreed that the consensus of the Council regarding space requirements of the Library was to expand in the shopping center when needed and that they did also agree that Mrs. Beckel's hours should be increased to 30 per week in order to maintain membership in the North Texas Library System. EMERGENCY ITEM: CONSIDERATION OF RESOLUTION SUPPORTING AN AMBULA- TORY CARE CENTER IN THE CITY OF THE COLONY Mayor Sample read the following Resolution aloud at this time: __ WHEREAS, the City Council of the City of The Colony, Texas, is always concerned with the general welfare of our citizens and the residents of Denton County, and WHEREAS, in the judgment of the City Council, it is in the best interest of our citizens and the residents of Denton County to support any facility that will better serve the health needs of the community; -2- NOW, THEREFORE, BE IT RESOLVED BY ?HE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That the Council hereby supports the procedure to acquire a Certificate of Need with the State of Texas for the purpose of constructing and operating an ambulatory care center within the city limits of The Colony. PASSED AND APPROVED ON THIS DAY OF , 1983. /s/ LARRY D. SAMPLE, MAYOR ATTEST: /s/ JANICE CARROLL, CITY SECRETARY Councilman Dodds moved to approve this Resolution as presented. The motion was seconded by Councilman Poole. Prior to voting, Mayor Sample explained that the purpose of this Resolution was to simply show support fer the concept of a medical facility in The Colony, not to support any particular organization. Council- man Adeler advised that he had spoken to the representatives of St. Paul Hospital today and assured them that the Council would act on this Resolution tonight. Mayor Sample then called for a vote on the motion on the floor, which passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 2. BUDGET REVIEW A. PARKS AND RECREATION DEPARTMENT B. MUNICIPAL COURT Councilman Dodds moved to table this budget review. Seconded by Councilman North, the motion passed by the following vote: Ayes: All members present voted aye Noes: None There being no further action to be taken by the Council, Councilman Dodds moved that the meeting be adjourned. Seconded by Councilman North, the motion passed by the following vote: Ayes: All members present voted aye Noes: None Mayor Sample adjourned the meeting at 10:15 p.m. ATTEST: JANICE CARROLL, CITY SECRETARY -3-