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HomeMy WebLinkAbout12/20/1982 City Council 00 86u MINU?ES OF ?~'R, c'r?Y CO~JNCTI-, OF ?HS C I?¥ OF ?~E COLONY HET,D ON DECEMBER 20, 1982 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. with the following members present: Scott North / Mayor Pro Tem Larry Sample/ Councilman Norman Adeler Councilman Charlie Parker Councilman Charles Dodds Councilman Marlene Poole Councilman and with Mayor Gene Pollard absent; however, a quorum was established. 1. APPROVAL OF MINUTES Councilman Poole moved to approve the minutes of the Regular Session held on December 6, 1982, and the Special Session held on December 13, 1982, as presented. Seconded by Councilman Parker, the motion carried bythe following roll call vote: Ayes: Councilmen North, Adeler, Parker, Dodds and Poole Noes: None Abstention: Councilman Sample 2. CITIZEN INPUT Mayor Pro Tem North noted that no one had signed up for Citizen Input at this time. 3. RECEIVE PRESENTATION OF FLAG BY THE REPUBLICAN WOMENS CLUB Mayor Pro Tem North recognized Dee Cole, Helen Gray and Sherri Campbell to present these flags to the City, and asked Rick Herold, Director of the Parks and Recreation Department to accept the flags on behalf of the City. Councilman Poole also participated in this presentation as a member of the Republican Womens Club. The flags will be flown in front of the Parks & Recreation and Library facility in the Colony Square Shopping Center. 4. RECEIVE CITY MANAGER'S STATUS REPORT Janice Carroll, Assistant City Manager, advised that City Hall would be closed on Thursday, December 23rd and Friday, December 24th for the Christmas holidays. She advised that the plans for the extension of Blair Oaks Road had been received and reviewed by the City's engineer and mailed in to the State. She stated that a contract agreement had been received from the State Department of Highways and Public Transportation regarding the widening of FM 423. She advised that the bids could be let on January 20 or 21, 1983. She reminded the Council of the Open House being held by the firm of Henderson Bryant & Wolfe in Sherman, Texas, to which they were invited. Mr. Tom Akins, who is representing the City in annexation matters, is a member of this firm. She advised that the City would be receiving a preliminary report concerning the audit from Peat, Marwick, Mitchell soon. -1- Councilman ~oole asked about the status of the traffic light at Highway 121 and ~aige Road. Mrs. Carroll advised that it is still on order. Mrs. Carroll advised the Council that the fire lanes had been marked in front of City Hall. Councilman North asked about the marking of fire lanes at the schools and shopping centers, and said he felt this new ordinance should be publicized. 7. DISCUSSION OF FIRE DEPARTMENT BUDGET ALLOCATION FOR RADIO. EQUIPMENT As Johnny Sartain, City Manager, was not present at the meeting at this point, Mrs. Carroll explained that he had requested that this item be tabled until the next meeting to give him time to study the matter. She also advised that there was an additional memorandum from Ronnie Gothard, Fire Chief, concerning this equip- ment, which was put in the Council's boxes. Councilman Adeler moved to table this item. Seconded by Councilman Parker, the motion carried by the following vote: Ayes: All members present voted aye Noes: None 8. DISCUSSION OF STEWARTS CREEK PARK LEASE AND FEE ARRANGEMENT Councilman Parker requested that Rick Herold, Director of the Parks and Recreation Department, explain this arrangement. He stated that the lease had been received from the Corps of Engineers and the Corps did approve the City's fee structure as follows: One Car $15.00 Second Car 5.00 Day Fee 2.00 Group Fee 20.00 He also advised that the Lease Agreement is executed and in force. There followed a discussion concerning methods of enforcement of these fees and the ordering of the stickers to be used. Council- man North asked when the City could actually begin charging these fees, and Mr. Herold stated that, due to having to wait for the stickers, it would probably be the middle of January. Councilman Poole asked where these stickers would be sold. Mr. Herold stated that they would be available at the Parks and Recreation Office, as well as at City Hall. He also advised that he had talked with Sport About Town, and they had agreed to handle these stickers, and also they will be available during the evening and weekend hours that the Library is open. Councilman North asked if there ws an ordinance in force which could be used to enforce these fees, and Mr. Herold answered that he did not know of one. Council- man North felt that an ordinance should be prepared concerning these fees. Councilman Parker agreed and asked if this could be placed on the Council's next agenda for the January 3, 1983, meeting. Police Chief N. C. Ristagno, who was present at the meeting, also felt that this ordinance was necessary. Mayor Pollard and City Manager Johnny Sartain arrived at the meeting at this point. 5. CONSIDERATION OF PRELIMINARY AND FINAL PLAT ON GOOD SHEPHERD LUTHERAN CHURCH LOCATED AT 4809 SOUTH COLONY BOULEVARD Mayor Pollard recognized Mr. I. R. Bradburry to present this plat. Mr. Bradburry supplied the Council with blueprints of the church site and stated that these plans would show that the property has been subdivided. He advised further advised that these plans meet all of the requirements of the City's subdivision ordinance, and the building plans themselves meet all of the City's requirements at this time. Councilman North asked Bill -2- (?CI782 Metting, Pastor of Good Shepherd Lutheran Church, about elevations. He asked if the building site would be level. Mr. Metting explained that the site would be gently sloped to preserve the terrain and assure that there would be proper drainage. Councilman Parker moved to approve the preliminary and final plat for the Good Shepherd Lutheran Church. The motion was seconded by Councilman Dodds. Councilman Poole asked when the groundbreaking for the building would be. Mr. Metting answered that it would be on January 9, 1983, with construction to begin on January 13, 1983. Mayor Pollard called for a vote on the motion on the floor, which carried by the following roll call vote: Ayes: All members present voted aye Noes: None 6. RECEIVE REPORT FROM COMMUNITY DEVELOPMENT REGARDING CERTIFICATE OF OCCUPANCY INSPECTION PROCEDURE AND COSTS Mayor Pollard recognized Mr. I. R. Bradburry, Director of Community Development, to present this report. Mr. Bradburry supplied the Council with schedules of revenue collected so far in the present fiscal year. He explained that the cost of providing these inspections was approximately $19.70 per hour and that the inspections took about 40 minutes per household. He further advised that the biggest problem with this program at present was the percentage of compliance, which he estimated at only 54%. He advised the the Municipal Utility District is supplying daily reports to Community Development on new water hookups but that these did not show a date or time; therefore, quite often someone has already moved in before the inspection can be made. Mr. Bradburry felt that possibly an ordinance should be prepared making it a violation to turn on the utilities before the Certifi- cate of Occupancy is issued. Councilman Dodds stated that the model ordinance from Farmers Branch which was used as an example when writing the ordinance for The Colony did include such a clause which also provided that it was a violation if the utility companies did not inform the city of new occupants. Councilman Poole stated that she agreed that something must be done to insure compliance, and Councilman Parker felt that Texas Power & Light and Lone Star Gas, as well as MUD, should participate in this program. Mayor Pollard stated that he had discussed these inspec- tions with Bob Hutchison, who works in Community Development, and Mr. Hutchison indicated that he often makes several calls on the same household to accomplish this procedure, as he uses the first call to explain the ordinance and procedure. Councilman North pointed out that if there is a deficiency in a new home the homeowner is not allowed to move in and a red tag is placed on the house, and he asked if the same procedure could be used for the occupancy changes. At this point, Councilman Parker suggested referring back to the sample ordinance from Farmers Branch for study, and Mayor Pollard stated that the Community Development Department should study this sample ordinance. Mayor Pollard stated that he did not feel that the cost figures presented balanced with the amount of time shown as being spent on these inspections. Mr. Bradburry explained that the extra calls which often have to be made were not reflected on his report, and Mayor Pollard requested a report showing the repeat calls. Councilman Poole stated that she would like to see the Community Development Department's log of inspection calls. Councilman Sample asked that Mr. Bradburry inform the Council of the percentage of compliance on these inspections on a regular basis. Mayor Pollard then asked for Mr. Sartain to review this Certificate of Occupancy inspection procedure with Community Development in order to set up a better system. After further brief discussion concerning inspection methods, Mayor Pollard directed Mr. Sartain to review the procedure and prepare a report for the Council. 9. CONSIDERATION OF AWARDING BID ON POLICE DEPARTMENT VEHICLES AND AUTHORIZATION ORDINANCE ON SAME Mayor Pollard at this time recognized Police Chief N. C. Ristagno who reported on the bids received as follows: -3- OPTIONS & VENDOR TOTAL AMOUNT REMARKS Huffines Chevrolet $9,400 per unit No options bid 75,200 per 8 units Preston Chrysler 9,241 per unit 1. $58. per unit 73,928 per 8 units 2. 49. per set 3. 95. 4. 135.15 Friendly Chevrolet 9,323 per unit 1. $ 88.43 74,584 per 8 units 2. 49.20 3. 95.00 4. 139.40 Lone Star Dodge 9,094.69 per unit 1. $ 58.00 72,757.52 per 8 units 2. 49.00 3. 95.00 4. 130.38 Lee Jarmon Ford, Inc. 9,592.95 per unit 1. $ 79.55 76,743.60 per 8 units 2. Not available 3. No Charge 4. $176.20 The options were as follows: (1) Spotlights L.H. 5", post mounted, (2) Whitewall tires, Police, (3) Exterior paint solid color other than white and (4) Electric door locks, control on drivers door. Chief Ristagno then stated that he would like to recommend the Dodge Diplomat bid by Lone Star Dodge, and he stated further that he had proposed in his original memorandum provided to the Council four units at $9,238.69 each for a total of $36,954.76 (including whitewall tires at $49.00 per vehicle and an alternate color at $95.00 per vehicle), and four units at $9,152.69 for a total of $36,610.76 (including spotlights at $58.00 per vehicle) for a grand total of $73,565.52. He advised that he ahd received '-~ today additional information from Lone Star Dodge, and the alternate color would now be at no charge. He was now proposing three units at $9,143.69 each for a total of $27,431.07 (including whitewall tires at $49.00 per vehicle) and five units at $9,152.69 each for a total of $45,763.45 (including spotlights at $58.00 per vehicle) for a grand total of $73,194.52. At this point, Councilman North asked if the Chryslers were available, and Chief Ristagno answered that they were now available. Councilman North also was concerned with the maintenance record of the Dodge Aspens which the Police Department has been using, and Chief Ristagno stated that he had been advised if a change in the torque converter which should prevent the transmission problems which have been experienced and, further, that due to the nature of police work, there will probably be front-end problems with any vehicles purchased. At this time, Mayor Pollard read aloud the following ordinance caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE FIRM OF LONE STAR DODGE IN THE AMOUNT OF $73,194.52 FOR EIGHT POLICE PATROL CARS; ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Adeler moved to accept the bid from Lone Star Dodge in the amount of $73,194.52. The motion was seconded by Councilman Parker. Councilman North then stated that he would like for the Council to consider making an alternate motion to go with either Chevrolet or Ford, due to the amintenance record of the Dodge Aspens. Councilman Dodds asked Chief Ristagno what his personal opinion would be as to which vehicle he would like to drive, and Chief Ristagno answered he would prefer the Ford. -4- Mayor Pollard asked if there would be funds available in the Police Department's budget if the Council did approve going with the Ford bid, and Chief Ristagno stated that there would be. After lengthy discussion concerning maintenance records of the various vehicles, Councilman Adeler stated that he would withdraw his motion. Councilman Dodds then moved to table this item for further review of the various options. Seconded by Councilman Sample, the motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Pollard requested that Chief Ristagno bring this item back before the Council at the regular meeting scheduled for January 3, 1983. 10. CLOSED DOOR SESSION TO DISCUSS PENDING LITIGATION AS AUTHORIZED BY ARTICLE 6252-17 OF VERNON'S ANNOTATED CIVIL STATUTES, AS AMENDED Mayor Pollard announced at this time that the Council would now meet in a closed door session. Upon reconvening in open session, there being no further business to be conducted by the Council, Councilman Dodds moved that the meting be adjourned. Seconded by Councilman North, the motion carried by the following vote: Ayes: Ail members present voted aye Noes: None Mayor Pollard adjourned the meeting at 11:40 p.m. GL~E POLLARD,- MAYOR ATTEST: JANIC~RROLL, CITY SECREI~A -5-