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HomeMy WebLinkAbout12/06/1982 City Council MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON DECEMBER 6, 1982 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. with the following members present: Gene Pollard Mayor Scott North Councilman Norman Adeler Councilman Charlie Parker Councilman Charles Dodds Councilman Marlene Poole Councilman and with Councilman Larry Sample absent due to business; however, a quorum was established. 1. CITIZEN INPUT Mayor Pollard noted at this time that no one had signed up to speak before the Council. 2. APPROVAL OF MINUTES Councilman Parker moved to approve the minutes of the Special Session held on November 22, 1982, the Special Session held on November 24, 1982, and the Special Session held on November 29, 1982, as presented. Seconded by Councilman North, the motion carried by the following roll call vote: Ayes: Ail members present voted aye Noes: None 4. CONSIDERATION OF SUPPORT FOR THE FIRST BOY SCOUTS OF AMERICA BICYCLE RODEO IN THE COLONY Mayor Pollard at this time recognized Mr. Frank McDonald and Mr. Steve Clark to explain this proposed event to the Council and members of the audience, and he stated that the Council's packet of informa- tion did contain a letter from Mr. McDonald requesting to appear before the Council. Mr. McDonald supplied to the Council brochures prepared by the American Automobile Association on bicycle safety, as well as examples of Bicycle Owner's Identification cards and safety stickers which can be placed on bicycles which have passed a safety inspection. He stated that they would like to conduct this bicycle rodeo on Saturday, May 7, 1983, from 1-5 p.m., and explained that they were requesting a place to hold the event and a Police Officer to be present, as well as the support of the Council. They requested the use of the City Hall parking lot. Mayor Pollard recognized Police Chief Ristagno, who stated that he had no problem with the use of the City Hall parking lot and that he would supply two officers for the rodeo. Mr. Clark displayed a drawing of the layout for the rodeo and explained that participants would go through a series of maneuvers to show their ability to safely handle a bicycle as well as have the bicycle checked for safety. They would then proceed to the area where the Police Officers would mark the bicycles for identification purposes and present them with a safety sticker. The fee for entry was to be only $.20 per entrant to cover the cost of insurance. If they wished to register a bicycle, the City fee for this would be $2.00. Councilman Poole asked how · they planned to get out information concerning the rodeo, and was told they would use the schools as well as the newspapers. Councilman North suggested that a Mayor's Proclamation be issued immediately preceding the rodeo, and Mayor Pollard stated that this would be done. -1- 5. CONSIDERATION OF AWARDING BID FOR ONE LOGGER/RECORDER FOR THE POLICE DISPATCH SYSTEM AND AUTHORIZATION ORDINANCE ON SAME Janice Carroll, Acting City Manager, explained that Police Chief Ristagno had written her a memorandum in which he recommended the low bid from Lanier for their Lanier Advocate II Logger/Recorder. The bids received were as follows: Dictaphone $5,923.00 Lanier 5,046.70 Anderson Assoc., Inc. 6,795.75 Mrs. Carroll stated that Chief Ristagno was prepared to answer any questions the Council might have at this time. Councilman North asked if this was a cassette system and Chief Ristagno stated that it was a dual cassette and was voice activated. Mr. Dave Pearson, Area Sales Manager of Anderson Associates was present at the meeting and was recognized at this time. He wished to make sure that the Council was aware of his alternate bid for a four- channel system for a total of $6,698.70. This was a reel-to-reel system. Chief Ristagno stated that his decision had been based on not only the fact that Lanier was the low bidder but also on the available features which were already a part of the Lanier system at this price. He also stated that he did not see the need for any additional channels for at least two years. Councilman Parker asked if the bid from Anderson Associates of $6,795.75 was based on the required specifications and Chief Ristagno answered that it was. Councilman Parker then stated that, as the specifi- cations had already been written and the bids submitted and opened on this basis, he did not feel this matter was up for further consi- deration at this time. Councilman Poole moved to accept the bid from Lanier for the Advocate II Logger/Recorder at a total price of $5,046.70. Seconded by Councilman Dodds, the motion carried by the fo]lowing roll call vote: Ayes: Ail members present voted aye Noes: None Councilman Dodds then moved to approve the authorization ordinance for the purchase of this Advocate II Logger/Recorder. The motion was seconded by Councilman Poole. Mayor Pollard at this time read the following ordinance caption aloud: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE FIRM OF LANIER BUSI- NESS PRODUCTS, INC. IN THE AMOUNT OF $5,046.70 FOR ONE TAPE LOGGER/ RECORDER; ATTACHING THE APPEROVED FORM OF THE CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Mayor Pollard then called for a vote upon the motion on the floor. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF ORDINANCE AUTHORIZING THE CITY TO CONSIDER WITHDRAWING FROM THE SOCIAL SECURITY PROGRAM Mayor Pollard read aloud the following ordinance caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR THE GIVING OF TWO YEARS ADVANCE NOTICE IN WRITING TO THE SECRETARY OF HEALTH, EDUCATION & WELFARE AND THE EMPLOYEES RETIREMENT SYSTEM OF TEXAS TO TERMINATE THE CITY'S AGREEMENT FOR PARTICIPATION IN THE SOCIAL SECURITY SYSTEM FOR CITY EMPLOYEES; PROVIDING FOR TERMINATION, EFFECTIVE AT THE END OF THE LAST CALENDAR QUARTER OF 1984; REPEALING ORDINANCE NO. 14 OF THE CITY OF THE COLONY EFFECTIVE AT THE END OF THE LAST CALENDAR QUARTER OF 1984; AND PROVIDING AN EFFECTIVE DATE. -2- Councilman Dodds moved to approve this ordinance as presented. Seconded by Councilman Parker, themotion carried by the following roll call vote: Ayes: Councilmen North, Adeler, Parker and Dodds Mayor Pollard Noes: Councilman Poole 7. CONSIDERATION OF APPOINTMENT OF AN INTERIM COURT PROSECUTOR Janice Carroll, Acting City Manager, was recognized and stated that she had discussed this situation with City Attorney Robert Dillard, who stated that this position could be hired by the city manager. However, due to the current situation of having an acting city manager and the fact that it is imperative to have a prosecutor for the Municipal Court session the evening of December 7, this was being brought before the Council for action. Mrs. Carroll recommended the appointment of Mr. Randy Stout as interim court prosecutor, and she stated that Municipal Judge Edmund Burke does know Mr. Stout and recommends him highly. Councilman Dodds asked if the Council was going to make the appointment of the permanent Court Prosecutor, and Mrs. Carroll stated that she was not sure at this time. Councilman Dodds then moved to appoint Mr. Randy Stout as interim Court Prosecutor. The motion was seconded by Councilman Adeler. At this point, Councilman North stated that he would like to know if the City had any information about Mr. Stout and, if so, he wished to go into closed-door session to discuss this matter before making a decision. Mayor Pollard then announced that the Council would meet in a closed-door session concerning personnel as authorized by Article 6252-17 of Vernon's Annotated Civil Statutes at this time. Upon reconvening in open session, Mayor Pollard called for a vote upon the motion on the floor. The motion carried by the following roll call vote: Ayes: Ali members present voted aye Noes: none 3. CITY MANAGER'S STATUS REPORT Mrs. Carroll advised that Fire Chief Ronnie Gothard wished to inform the Council that he had contacted all of the schools as well as the owners of commercial property in the city concerning the marking of the fire lanes. She also noted that the parking lot in front of City Hall will have to be marked, as it is a public building. Mayor Pollard asked when this ordinance was effective, and Mrs. Carroll answered that it went into effect as soon as the caption was published in The Colony Courier, the City's official newspaper. She also clarified for the Council that the property owners are responsible for painting these fire lanes and that the location and makeup of the fire lanes themselves is established by the ordi- nance. She advised that the Council will need to make a decision soon regarding the purchase of certain Paramedic equipment, due to the fact that two of The Colony's firemen will be graduating from this training in January 1983 and several of the volunteers are already Paramedics. The two pieces of needed equipment are a portable UHF Medical Radio and a Cardioscope Monitor/Defibrillator, she advised, and these items were not budgeted for 1982-83. Councilman Poole stated that it was her understanding that there was money left in the Fire Department Personnel account to pay for the radio. Mayor Pollard asked that this matter be brought before the Council for action, and Mrs. Carroll stated that this was what Chief Gothard wished to do and that he needed to know when to start the bid process on these items. Mayor Pollard advised that this could not be con- sidered until the Council knows where the money to pay for the equipment is going to come from. Councilman North pointed out that Mayor Pollard had advised Chief Gothard to go ahead and get his personnel trained as Paramedics and that the money for the equipment would be found. This will be brought back to the Council for consideration on December 20, 1982. She advised that she has been working with Texas Waste Management regarding the problem of people putting their trash in cans, which have been picked up and not returned in some cases. Texas Waste Management did reimburse residents for the cans which they knew about that had been taken up until about a week ago, she advised. However, from now on the crews have been instructed to simply leave any trash which is in a can. Councilman Adeler asked why the crews could not simply pull the trash bags out of the can, and Mrs. Carroll advised that the price for garbage pickup agreed on in the contract with Texas Waste Management was based on the garbage being in plastic bags only. If the contract had been written for pickup out of cans, the price would have been higher. Mr. Long, a member of ~ the audience, stated that he thought plastic bags were messy, due to the fact that animals, primarily cats, tear them open and the trash is then scattered. He stated that also people drop them over their back fence, sometimes causing them to rip open at that point. He also stated that other cities have used a system of handbills inserted in utility bills to advise people of the method of trash pickup. Helen Gray, a member of the audience, thought that people should be notified when they move in that they are re- quired to put their trash in plastic bags, and Mayor Pollard answered that this would be very difficult to keep up with. He did state, however, that when someone applies for a Certificate of Occupancy, they will be given this information. Mr. Clark, a member of the audience, stated that he felt that Texas Waste Management causes some of the problem with trash in the alley through careless pickup. Mayor Pollard stated that the main problem is caused by the large number of stray cats in the city. Mrs. Carroll stated at this point that she was planning to meet with Tom Forrest, Director of the Municipal Utility District, to get more information put in the utility bills. She also brought out the point that trash cans could also be a bad problem in the alleys, if they were allowed to roll around. Mayor Pollard requested a meeting with Mr. Gustafson of Texas Waste Management, Mrs. Carroll and Councilmen Poole and Adeler, and Mrs. Carroll stated that she would arrange this meeting. Mrs. Carroll advised that Police Chief Nick Ristagno had written ~-' a memorandum explaining that the reason for the delay in the police vehicle bids was due to a strike at the Chrysler Corporation Canada plant. Mayor Pollard asked when these vehicles were to be available, and Chief Ristagno stated that there was still about one month left before a decision would have to be made and that he expected to hear something tomorrow. She advised that Mr. Nick Oprea had submitted a letter to the Council which he wished to have mailed out concerning the denial by the Texas Health Facilities Commission in Austin of the Certificate of Need for a hospital in The Colony, to be built by Universal Health Systems. Mayor Pollard asked the basis for the denial, and was told that it was due to another hospital in close proximity. Councilman Adeler stated that he understood that they were going to approve the Lewisville Hospital addition. Mrs. Carroll advised that the City received $200,000 from Murray Savings today and that $100,000 had been invested in a Certificate of Deposit at City Savings of San Angelo at 10.50% interest for 30 days. She then advised that the remaining $100,000 had been invested in a Re-Purchase Agreement through First Texas Savings at 20% interest until December 13, 1982. After December 13th, the interest rate would be the curretn Treasury Bill rate. Mayor Pollard asked to review the written agreement on this. -- She advised that she had received a quarterly report from CATV and that this information had been provided to the Council. This report was the same one that has been provided in the past, she stated. Councilman North stated that Mr. Charles Fiscus had advised the Council, in his capacity as counsel for CATV, that this would be furnished to them by November 29, 1982. Councilman Parker clari- fied that this report is still not a separate report for The Colony operation. -4- There being no further business to be conducted by the Council at this time, Councilman Dodds moved to adjourn the meeting. Seconded by Councilman Poole, the motion carried by the following vote: Ayes: Ail members present voted aye Noes: None Mayor Pollard adjourned the meeting at 8:02 p.m. GENE-~iSOLLARD , -MAYOR ATTEST: JAN I C ROLL, TARY -5-