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HomeMy WebLinkAbout10/04/1982 City Council MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON OCTOBER 4, 1982 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. at City Hall with the following members present: Gene Pollard Mayor Larry Sample Councilman Norman Adeler Councilman Charlie Parker Councilman Marlene Poole Councilman and with Councilman Scott North not in attendance due to illness and with Councilman Charles Dodds not in attendance due to business; however, a quorum was established. 1. APPROVAL OF MINUTES Councilman Sample moved that the minutes of the Regular Session held on September 20, 1982, the Special Session held on September 24, 1982, the Regular Session held on September 27, 1982, and the Special Session held on September 27, 1982, be approved as presented. This motion was seconded by Councilman Adeler and, after a brief discussion, was passed by the following vote: Ayes: Ail members present voted aye Noes: None 2. CITIZEN INPUT Mayor Pollard noted that no one had signed up to speak before the Council at this time. 7. RECEIVE PROGRESS REPORT OF INTERIM REGIONAL TRANSPORTATION AUTHORITY Dan Savage, City Manager, introduced Mr. John Clark, the City's representative to the Interim Regional Transportation Authority. Mr. Clark explained that representation was based on groups of 60,000 population and that The Colony had been grouped in with other suburbs surrounding Dallas to come up with that number. He stated that the Authority had 25 members, 13 of which repre- sented the City of Dallas itself. He stated that their objective was to put a transportation plan together within eight months. To do this, they have hired a consultant to advise them and an Executive Director by the name of Maurice Carter. He stated that their goal was to have a plan that could be put before the people in an election possibly in August of 1983, however, before this they would have input from cities for their master plan prior to its finalization. He advised the Council that The Colony's main decision is if they do want to be a part of this master tho- roughfare plan. He stated additional expressways will be built in the Dallas Metroplex area and that the plan itself will not be realized until the year 2000. In looking at different options, he said that the Authority is leaning toward a light-rail system rather than a rapid rail system, since the Metroplex area is not dense enough in population to support the rapid rail system. To incorporate this transportation system, each city must address the planning of their city and proper zoning for the area. He stated that statistically, The Colony is grouped with Carrollton and that from this area, there are 11,506 cars that go into the Dallas area. He broke this down further by saying that 5,145 cars go to the Farmers Branch/Addison area, 1,213 drive to down- town Dallas, 1,930 go to the northwest Dallas area and 3,583 go to Stemmons and the west Dallas area. He did add that the Authority was not against a monorail system but did have some reservations -1- regarding the carrying capacity and safety. He stated that the Authority must consider the cost per passenger for transportation. Mr. Savage asked how the North Central Expressway issue will affect this election. Mr. Clark stated that they are trying to divide themselves from this issue entirely. In further discussion of the proposed transportation system, he did state that The Colony did not have a dense enough population to warrant a light rail station within the city but probably must have buses that will feed into the station in Carrollton. Mayor Pollard asked what would be the advantage of The Colony voting in a one-cent sales tax for this. Mr. Clark said this money could supplement the bus service cost to the Carrollton area. Mayor Pollard stated that he did have a problem with levying a one-cent sales tax to all people, even those that were not using the transportation system. Councilman Sample stated that he felt The Colony's primary need was for more east and west routes rather than south. He also requested that the City Manager contact Gordon Shunk regard- ing the statistics gathered which do include The Colony. 5. RECEIVE PRESENTATION BY MR. DAVID PURIFOY, CHAIRMAN OF THE LEWISVILLE UNITED WAY FUND DRIVE Mr. Savage at this time introduced Mr. Steve Hines, The Colony coordinator, and advised the Council that Mr. Purifoy did have to attend the Lewisville Council meeting to give a similar presen- tation at this time. Mr. Hines briefed the Council on the United Way and its services to the community. He stated that 92¢ of every $1.00 contributed does go for service. He stated he would like to encourage the Council to consider a Resolution of Support for the United Way. Mayor Pollard asked if the Friends of the Family was on this list of agencies that received funds from the United Way. Mr. Hines advised that it was not but it could make applica- tion to the United Way, and it would be considered. Mayor Pollard also asked if you could designate a specific organization that you wanted your contribution to go to. Mr. Hines advised that you could not at this time. 6. CONSIDERATION OF RESOLUTION IN SUPPORT OF THE LEWISVILLE METROPO- LITAN UNITED WAY At this time, Mayor Pollard read aloud the following Resolution: WHEREAS, the City Council is always concered with the general welfare of the citizens of The Colony, especially those in need of special help for any reason, and WHEREAS, the City Council is particularly concerned with the welfare of the citizens of The Colony during times of need, and WHEREAS, the City Council is supportive of all organizations which improve the general welfare of the citizens of The Colony, and WHEREAS, the Lewisville Metropolitan United Way, through its annual fund drive, does provide services of benefit to the citizens of The Colony; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That it is supportive of the Lewisville Metropolitan United Way in its annual fund drive. PASSED AND APPROVED THIS DAY OF , 1982. /s/ GENE POLLARD, MAYOR ATTEST: /s/ JANICE CARROLL, CITY SECRETARY Councilman Poole moved to approve the Resolution as presented. The motion was seconded by Councilman Adeler. Councilman Parker at this time asked how much of the actual funds came back into The Colony. Mr. Hines advised that last year The Colony gave a -2- 00 29 total of $700 and, based on this percentage of the funds raised by the Lewisville Metropolitan United Way, the majority of these funds did come back into The Colony. Mayor Pollard then called for a vote on the motion on the floor. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF PRELIMINARY PLAT FOR A 4.044 ACRE LAND TRACT LOCATED ON THE SOUTHEAST CORNER OF THE INTERSECTION OF FM 423 AND NORTH COLONY BOULEVARD UPON THE REQUEST OF FOX AND JACOBS, INC. Mr. Tom Cravens, representing Fox & Jacobs, presented the plat for the Council to review. He advised that Lot 16, located exactly at the corner of this intersection, was being purchased by the Southland Corporation to build a 7-11 convenience store. He stated that the Planning and Zoning Commission did approve the preliminary and final plat of this area at their meeting held last week. Mr. Savage stated that the area is zoned properly and that proper access has been provided to the store by Fox & Jacobs. After a brief discussion, Councilman Parker moved to approve the prelimi- nary plat as presented. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. RECEIVE REPORT ON SYC FAMILY FUND Mr. Savage advised that Mike Harsanyi could not be present at this time, however, he did introduce Mrs. Joyce Lasater, a member of the Mayor's Committee that did a great deal of work on this project. He stated at this time there is $4,986.34 deposited and that the soccer association does plan to donate $600 and Fox & Jacobs will donate an additional $300. He added that a softball tournament is planned for Sunday, October 10th, and they would like to present a check to the Sycs that afternoon. They are hoping to reach the $10,000 goal prior to this time. 3. RECEIVE CITY MANAGER'S STATUS REPORT Mr. Savage advised the Council that they had received from the Municipal Utility District the long-awaited water systems map that is necessary before the City can receive a key rate study. He stated that he had arranged a trip for the Council for October 14th at 4:00 p.m. Mayor Pollard suggested that they begin the trip shortly after lunch rather than waiting so late in the day. After discussion, the Council did concur that they would like to have the trip at 1:00 p.m. on Thursday, October 14th and advised Mr. Savage to call Ron Walden to make those arrangements. Mr. Savage presented to the Council two letters from CATV. He said that the first letter advised the City that the cable com- pany would like to replace the Home Theater Network with another channel titled "Movie Channel" and that the second letter advised the Council that they were planning to raise the rates for the optional movie channels effective November 1, 1982. He explained that these optional movie channels are not regulated by the city but by the FCC. With these price raises, the rates will be: HBO $10.00, Cinemax $10.00, Showtime $10.00, and the new The Movie Channel $12.00. Councilman Sample said he woule like to review the franchise agreement and discuss this again at the October 18th Council meeting. He also asked if CATV had presented to the city a recent financial statement. Mr. Savage advised that the city did not have one at this time. -3- Mr. Savage advised the Council that, although he had not gone out for formal proposals, he had received two insurance proposals on property insurance for the city. Clark Insurance Company, the present policyholder, had presented an insurance package in the amount of $23,042 and Vandeburg Insurance had presented a package in the amount of $24,878, which would be $23,423 after the dividend is paid to the city. It was Mr. Savage's recommenda- tion that we continue insurance with Mr. Clark. He stated that this proposal process had decreased the cost considerably and that the city had added a $1 million umbrella policy. After dis- cussion, it was agreed that this should be put in ordinance form at the October 18th meeting. He stated that Aetna Insurance did advise him that on November 15th the rates would be increased 48%. He stated that, based on this, he felt that it was necessary that the city go out for proposals on insurance coverage. Mayor Pollard stated at this time that he did feel that Aetna bought the city's business two years ago and, at this time, he would like to review these proposals for insurance coverage. Mr. Savage stated that today Texas Waste Management did have a garbage truck burn on Highway 121, however, all the trash was picked up by 3:30 p.m. Councilman Sample did commend the Police Department for directing traffic around this area. However, after discussing traffic problems at the intersection of Highway 121 and Paige Road, he asked if it would be possible to post a "Do Not Block Intersection" sign. Councilman Poole asked Mr. Savage to check on the status of the traffic signalization at this inter- section. Mayor Pollard stated that he still is concerned with the trash and odor problems behind the Winn Dixie grocery store in the shopping center. Mr. Savage advised that Mr. Bradburry was aware of this problem and that he had taken certain steps to eliminate it. He first was contacting the Denton County Health Department. Mayor Pollard asked if a ticket could be written by the city to correct this problem, since the Denton County Health Department did not seem particularly concerned. Mrs. Carroll, City Secretary, advised that the city did have a general nuisance ordinance that covered violations of this sort and that the fine for that ticket could be $1.00 to $200.00. Councilman Parker noted that the area behind City Hall also needed to be cleaned up, as it looked much like the back of Winn Dixie. At this time, Mayor Pollard recognized a citizen who identified himself as Monty Ferrin who resides at 5201 North Colony Boulevard. Mr. Ferrin stated that there was a pile of trash and concrete on the TP&L easement adjacent to his home that had not been removed since he purchased the house and that he was the first owner of this home. Mayor Pollard stated that he would have a staff member look into that situation. At this time, Mayor Pollard stated that he had received word that two donations had been pledged to bring the amount of money collected for the Syc family up to the $10,000 goal. He congratulated Jerry McCaliff, Rick Cartier, Mike Stuckey and Joyce Lasater, representa- tives of the clubs that have worked so diligently on this project, for reaching their goal. Mr. Savage advised that he did receive the Stewarts Creek Park lease, and it would be executed and returned and that the fee schedule still needed to be reviewed. 9. CONSIDERATION OF ORDINANCE ESTABLISHING SCHOOL ZONES FROM 11 a.m. TO 12:00 p.m. AT CAMEY, PETERS COLONY AND STEWARTS CREEK ELEMENTARY SCHOOLS Mr. Savage reviewed the following memorandum presented by Police Chief Ristagno. The following reflects a study and observations of the noon crosswalk areas. -4- OO1301 1. Total number of children enrolled in Kindergarten classes: Camey - 102 Stewarts Creek -48 Peters Colony - 154 2. Number of children crossing noon crosswalk positions: 423 @ N. Colony 2 (Both live on Crawford Dr.) Nash @ J. Yates 5-10 (Most are transported.) Arbor Glen @ Blair Oaks 10-15 (Most are transported.) Augusta @ Anderson 9 (Most are transported.) 423 @ Witt -0- (Have removed that crosswalk.) 3. Noon traffic at all locations is light in comparison to morning and evening. 4. All noon crosswalk guards indicate there is no problem with traffic. 5. The crosswalk guard at Blair Oaks and Arbor Glen indicated drivers sometimes do not come to a full stop at stop sign. It is a 4-way stop intersection and she did not indicate a problem with speeders. Based on last years noon crossing and to date this year, it is my opinion that we do not need to establish the 11:00 a.m. - 12 noon period as a designated school zone (except 423). Traffic is light, number of children crossing is minimal and we have had no problems that I recall. The crosswalk guards were placed at those locations as a precaution for those few that do cross at those intersections and not because of traffic problems. /s/ N. D. Ristagno, Chief of Police After a brief discussion, Councilman Poole moved to table this ordinance. Seconded by Councilman Adeler, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 10. RESOLUTION OF INTENT TO EXCHANGE STEWARTS CREEK ROAD RIGHT OF WAY FOR ADDITIONAL LAND ADJACENT TO OFFICE CREEK PARK Mr. Savage explained that the Stewarts Creek Road did cross through Subdivisions No. 26, No. 27 and No. 29, and that he and the Mayor had been in discussions with Fox & Jacobs to trade this land for 27.5 acres adjacent to the Office Creek Park site plus 6.2 acres located on the TP&L easement and adjacent to the larger land tract. He also advised the Council that a third appraisal on the Stewarts Creek Road is presently being prepared. Mayor Pollard then read aloud the following Resolution: WHEREAS, the City Council does agree that it is in the best interest of all concerned to acquire land for future development, and WHEREAS, the City Council has determined that this action is in the best interest of the City of The Colony and in the best interest of its citizens and taxpayers; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That the City does hereby agree to abandon the existing portion of Stewarts Creek Road to Fox & Jacobs, Inc. for certain tracts of land within the City limits of The Colony owned by Fox & Jacobs, Inc. and of equal or above value. PASSED AND APPROVED THIS THE DAY OF , 1982. /s/ GENE POLLARD, MAYOR ATTEST: /s/ JANICE CARROLL, CITY SECRETARY -5- Councilman Parker moved to approve the Resolution as presented. Seconded by Councilman Poole, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 11. DISCUSSION OF OPTIONS REGARDING A DEMOGRAPHIC SURVEY Mr. Savage referred to his memorandum included in the Council's packet and stated that there were several issues that he would like to request Council guidance on. Question 1: Demographic survey a. One is not needed b. One is not needed this year c. One is needed this year Councilman Sample and Councilman Poole stated they did feel that one was needed this year, however, there were not any funds budgeted for it. Mr. Savage explained that the Profes- sional Services Classification in General Administration did have some funds provided, but he recommended that no more than $5,000 be spent in this budget year. Councilman Sample stated that he felt like an adequate study would cost the City at least $20,000. After further discussion, the Council did agree that one is needed this year. Question 2: Who should manage the survey? a. Professional survey research firm b. University group with survey and research experience Councilman Poole stated that they had up to this time received no input except from a university firm. The Council requested that the City Manager contact other cities to find out what firms or sources they have used in obtaining demographic studies of their cities. The Council did concur that they did have problems with universities conducting the study and the possible effect of using volunteers to gather the information. Question 3: What type of survey techniques should be used? a. Personal interviews b. Telephone interviews c. Mail-out/mail-back questionnaires d. Questionnaires delivered and picked up by volunteers Councilman Adeler stated, and the Council agreed, that the experts hired to conduct the study would have to recommend the best survey techniques to the Council. Question 4: Should volunteers be used to conduct the survey? a. No b. Yes, to distribute and pick up questionnaires c. Yes, to code data The Council agreed this also should be the method recommended by the professionals. Question 5: Should the city participate with other organi- zation in doing the survey? a. No b. Yes, Municipal Utility District c. Yes, Chamber of Commerce Council added an additional answer, d, and agreed that the cost should be shared three ways, by the City, the Chamber of Commerce and the Municipal Utility District. -6- o olaoj Question 6: What price should the City pay for this study? a. Below $2,500 b. Below $5,000 c. Below $10,000 d. Above $10,000 The Council concurred that they would like further information before answering this particular question. Question 7: If the Council is interested in doing a study this year, what Approach should be used? a. Review present proposals from SMU and NTSU b. Request proposal information from professional survey research firm c. Request all new proposals Mayor Pollard asked that the staff contact the Lewisville Independent School District to determine how they did their survey and how volunteers were used in this process. The Council did feel that they would like to have proposals from professional firms as well as universities to review and negotiate from this point. 12. CLOSED DOOR SESSION DEALING WITH PERSONNEL A. PARKS AND RECREATION BOARD APPOINTMENTS B. PENDING LITIGATION Mayor Pollard announced that the Council would now meet in a closed door session as authorized by Article 6252-17 of Vernon's Annotated Civil Statutes. 13. CONSIDERATION OF PARKS AND RECREATION BOARD APPOINTMENTS Councilman Parker moved that Cliff Orme be appointed to Place 1 for a two-year term and that Richard Frohardt be reappointed to Place 2 for a two-year term on the Park and Recreation Board. The motion was seocnded by Councilman Adeler and passed by the following roll call vote: Ayes: All members present voted aye Noes: None There being no further action to be taken by the Council, Councilman Parker moved that the meeting be adjourned. Seconded by Councilman Poole, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Mayor Pollard adjourned the meeting at 10:45 p.m. ATTEST: JANI~E/C~RRO-LL, CITY SECRETARY -7-