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HomeMy WebLinkAbout07/21/1982 City Council 001229 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON JULY 21, 1982 A CONTINUANCE of the meeting posted for July 19, 1982, was re- convened by Mayor Pro Tem North at 7:30 p.m. with the following members present: Scott North Mayor Pro Tem Larry Sample Councilman Norman Adeler Councilman Charles Dodds Councilman Marlene Poole Councilman Mayor Gene Pollard was out of town, and Councilman Charlie Parker could not attend due to business; however, a quorum was established. Mayor Pro Tem North stated that the Council would continue Agenda Item No. 11. 11. REVIEW OF PROPOSED BUDGET FOR THE 1982/83 FISCAL YEAR Community Development was the first department considered at this meeting. Mr. I. R. Bradburry, Director of Community Develop- ment, was present to present his proposed budget to the Council and answer any questions that they might have. In reviewing personnel, Mr. Bradburry stated that he was requesting only one additional street maintenance laborer beginning in April of 1983. There followed a lengthy discussion of the number of building permits issued and projected for next year as well as the status of construction in The Colony. Councilman Adeler expressed concern regarding the inspections on rental homes. Councilman Poole asked what the criteria were for inspectors. Mr. Bradburry stated that it was state law for the plumbing inspector to be licensed and that presently we do have one licensed plumbing inspector, as well as one electrical inspector. Councilman North asked if Mr. Bradburry could give any kind of estimate as to how much time his personnel have spent in Park and Recrea- tion maintenance duties. He felt that it was important that the Council made sure that Community Development was not supple- menting the Park and Recreation area. Mr. Bradburry said he had no concrete figures on that but that presently he was letting work go that could be done. Councilman Sample also requested that Mr. Bradburry research the inspection process for modular housing and how this new building technique could possibly impact our budget. He did note that the City of McKinney had a modular home inspection process. Reviewing Classification No. 18, Uni- forms, Mr. Bradburry advised this would allow for the purchase of three long-sleeved shirts, three short-sleeved shirts, three pair of pants and one coat for each employee. Councilman North asked if a Colony insignia for the uniforms had been designed. Mr. Bradburry said it had not, but he would bring it up at the next staff meeting. Skipping down to Classification No. 21, Postage, Mr. Bradburry advised that the $50 increase was pri- marily due to the Certificate of Occupancy inspections that will be required next year. Classification No. 22, Small Tools, has been increased from $1,600 to $1,900. Councilman North again stated that he was concerned that small tools be secured properly and that a possible central tool room be considered. Mr. Savage advised that he also was in favor of not duplicating the purchase of tools if .it is not needed. The Council then considered Classification No. 24, Motor Fuel, and No. 42, Auto Allowance, together. Mr. Savage did clarify that the motor fuel account was used for city-owned vehicles only and that the employees with car allowances must purchase their own fuel. He added that presently the Community Development Department had two pickups, one dump truck, one small tractor and two diesel tractors. Councilman North asked what the $3,600 was for in the -1- 001230 capital motor vehicle account. Mr. Bradburry said he would like to purchase one used pickup to be used in maintenance. Councilman Sample was concerned with the percentage of the time that it would be used. Mr. Bradburry answered that he could guarantee that it would be used 100% of the time. Classification No. 43, Education and Training, did stay the same at $500. However, he did advise the Council that he had not spent the $500 this year, as this was a measure to tighten up on budget spending. However, there were excellent schools put on primarily by Texas A&M University that he would like to attend. Classifi- cation No. 56, Maintenance/Radio, has been increased from $350 to $450. Mr. Bradburry advised that although only $69 has been spent this budget year, he did have a bill in the amount of $270 outstanding. Councilman Sample asked why the increase for the upcoming year. He stated that the additional radios and the old age of the equipment would absorb this increase. Classification No. 16, Construction and Maintenance Equipment, is a new account and does include the cost of a security fence around the pole barn located behind City Hall. After reviewing all accounts and making no changes at this time, Mr. Bradburry did state to the Council that he is receiving numerous complaints that he cannot do anything about at this time and that he is handling all repair and maintenance work on a priority basis. Mayor Pro Tem North stated that he hoped the additional manpower in Parks and Recreation could free up some of his people to complete their work. Janice Carroll, City Secretary, reviewed her proposed budget for the Council. Regarding personnel, she did advise the Council that these accounts included her salary, the receptionist's salary and one "floating clerk" which will be used by the City Secretary's office, Finance and Municipal Court. She then briefly reviewed all other classifications within her budget. The Council did discuss Classification No. 29, Miscellaneous Supplies, and agreed to cut this account from $500 to $400. Mrs. Carroll stated that the largest expense coming out of this miscellaneous account was plaques and awards presented to people from the Council. On reviewing Office Furniture, Classification No. 64, the Council did agree that it should be lowered from $600 to $400 and did request that she look into used furniture for all departmental furniture requests. At this time, Councilman Dodds did present to the Council a recommendation regarding computer systems. He stated that he and Councilman Sample did agree that a study of an adequate computer system would take longer than two to three weeks and cost $15,000 to $25,000 to purchase. Therefore, they recommended that it be reviewed for the following budget year or possibly put into the contingency reserve account to be purchased mid-year. Councilman Adeler did agree that he felt like we were not ready for this purchase at this time. Councilman Dodds also stated that the city could look into a lease-purchase agreement. Mr. Dan Savage was present to present the General Administration budget and answer any questions that the Council might have. Mr. Savage did review each classification by line item. He did note that Classification No. 31, Legal Services, possibly could be changed prior to the passage of the budget, however, right now he is budgeting for $1,000 a month for regular legal fees and an additional $8,000 above that for any lawsuits. He stated that Classification No. 33, Other Services, in the amount of $2,800 was for a janitorial service to clean the build- ing. He did state that Classification No. 36, City Insurance, in the amount of $13,000 should be reviewed. The Council did agree that Account No. 40, Telephone, should be lowered from $13,000 to $11,500, as the cost of the Park and Recreation phones has been deleted. At this time, there was a lengthy discussion of the purchase of new telephone equipment for City Hall. It was agreed that this is an area that should be investigated in the near future. It was also the Council's consensus that Account No. 42, Private Auto Allowance, be increased from $1,800 -2- 001231 to $3,900. Mayor Pro Tem North stated that the Council was in agreement that all city auto allowances should be uniform. This represents a $325 per month car allowance for the City Manager. Mr. Savage stated that Classifications No. 43 and No. 44, Education & Training and Travel Expense, had not been significantly increased and, in fact, travel had been decreased from $3,250 to $2,500, primarily due to location of the annual Texas Municipal League convention in Fort Worth. Account No. 50, Repair and Maintenance of the Building, had been budgeted at $3,000. Mr. Savage said that this was based on the following estimates: New wiring, $1,200; Police Building roof repair, $1,000; City Hall roof leak and Municipal Court office remodeling. At this time, the City Manager could check on the possibility of getting lights in the City Hall parking lot. At this time, the Council briefly reviewed revenues as Mr. Savage saw them coming in for the 1982/83 fiscal year. Mr. Savage stated he did see a tax rate coming in at a total of 34 cents. He also recommended that the permit fee for single-family dwelling construction be raised from $250 to $300. On reviewing franchise payments, Councilman Poole requested that he look into the option of the Southwestern Bell franchise. It was so noted. He stated on sales tax that he did estimate that The Colony received approxi- mately $8.00 per capita in sales tax. Based on this figure, he did estimate $175,000 in sales tax revenue for the 1982/83 budget year. He stated that he did base his increase in Munici- pal Court revenues from $64,000 to $80,000 on the opening of Stewarts Creek Park, a new Police officer coming on and the upswing in inspection programs that the Community Development Department has begun. It was noted by the Council that the fine schedule should be reviewed. He stated that the library revenues were based on a $1,000 donation from the County, a $500 donation from the State and an estimate of $80 per month for fines. He stated that he did increase the mixed beverage tax revenue from $4,000 to $5,500, as the city possibly will have two new liquor establishments, Walts Restaurant and Bar and Sho Nuf Barbeque. The Parks and Recreation estimated revenue of $38,000 was based on the following breakdown, Mr. Savage stated: $20,000 for classes, $6,000 special events, $10,000 Stewarts Creek Park, $1,000 non-resident use fee and $1,000 for light use fee. After further discussion regarding revenue, Councilman Dodds moved that the meeting be adjourned. Seconded by Councilman Poole, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Mayor Pro Tem North adjourned the meeting at 12:01 a.m. S~ ~uRTH, MAYOR PRO T~M ATTEST: JANI~ARROLL, CITY SECRETARY -3-